HomeMy WebLinkAbout09 - Corona del Mar Street Rehabilitation Project - Phase 2CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
May 11, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Project Engineer
949 - 644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: CORONA DEL MAR STREET REHABILITATION PROJECT — PHASE 2
— COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4140
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Discussion:
On November 10, 2009, City Council authorized the award of Corona del Mar Street
Rehabilitation Project — Phase 2 to Imperial Paving Company, Inc. The project was
located within the Corona del Mar residential neighborhood generally bounded by
Dahlia Avenue and Avocado Avenue, East Coast Highway, and Bayside Drive. The
project scope of work included:
• Overlay and reconstructed the existing asphalt pavement sections with asphalt
concrete and a Glasgrid reinforcing layer;
Contract
Construction Contract
Final Cost at
Benchmark
Time &
Time (days)
Award Amount
Completion
Target
Actual
Approved
Under ( -) or
Extensions
Over ( +)
da s
$964,055.00
$935,575.13
Contract
Contract
85
-18
+10%
-3%
Discussion:
On November 10, 2009, City Council authorized the award of Corona del Mar Street
Rehabilitation Project — Phase 2 to Imperial Paving Company, Inc. The project was
located within the Corona del Mar residential neighborhood generally bounded by
Dahlia Avenue and Avocado Avenue, East Coast Highway, and Bayside Drive. The
project scope of work included:
• Overlay and reconstructed the existing asphalt pavement sections with asphalt
concrete and a Glasgrid reinforcing layer;
Corona del Mar Street Rehabilitation Project Phase 2 - Completion and Acceptance of Contract No. 4140
May 11, 2010
Page 2
• Reconstructed existing curbs and gutters, sidewalks, driveway approaches, cross
gutters, and curb access ramps;
• Adjusted manholes, valves boxes and covers, and other structures to grade; and
• Replaced pavement striping, markings, and markers.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $964,055.00
Actual cost of bid items constructed: $935,575.13
Total change orders: $0.00
Final contract cost: $935,575.13
The final overall construction cost was approximately three percent below the original
bid amount. The savings was a result of field conditions allowing the reduction of bid
items such as asphalt leveling course, cold milling, Glasgrid, and crack sealing.
Consequently the project had a net saving of $28,478.87.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2009 Schedule: May 5, 2010
Project Award for Construction: November 28, 2009
Contract Completion Date per NTP & Approved Extensions: May 18, 2010
Actual Construction Completion Date: April 23, 2010
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City - prepared construction
informational notices were distributed by the contractor to residents and businesses
within the work vicinity. The first notice was distributed ten days prior to the scheduled
work. The second notice was distributed 48 hours before the work commenced.
Corona del Mar Street Rehabilitation Project Phase 2 - Completion and Acceptance of Contract No. 4140
May 11, 2010
Page 3
Fundinq Availability:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
$935,575.13
Harrington Geotechnical
$8,270.00
Incidentals
$547.38
Total Project Cost
$944,392.51
Funds for the construction project were expended from the following account:
Account Description Account Number Amount
Prop 1 B (Local Streets and Roads) 7185- C2002037 $ 935,575.13
Total: $ 935,575.13
Prepared by:
Peter Tauscher
Project Engineer
Attachment: Location Map
Submitted by:
1 %..7. oauwn
Works Director
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