HomeMy WebLinkAbout10 - Lido Isle Pavement Rehabilitation Phase IICITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
May 11, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega, Senior Civil Engineer
949 - 644 -3347 or parciniega @newportbeachca.gov
SUBJECT: LIDO ISLE PAVEMENT REHABILITATION PHASE II — AWARD OF
CONTRACT NO. 4385
1. Approve the project drawings and specifications.
2. Award Contract No. 4385 to All American Asphalt for the Total Bid Price of
$572,572.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $57,257.00 to cover the cost of unforeseen work.
4. Approve Budget Amendment No. BA10- appropriating $5,500 from the
unappropriated water reserve fund to Account No. 7503- C2002032 and
appropriating $38,500 from the unappropriated sewer reserve fund to Account
No. 7531- C2002032.
DISCUSSION:
At 11:30 A.M. on Tuesday April 20, 2009 the City Clerk opened and read the following
two bids for this project:
TOTAL BID AMOUNT
$572,572.00
$600,612.50
$643,709.50
$657,944.90
$660,284.90
$669,685.90
$698,333.00
$713,571.20
* Bid read as $601,612.50
** Bid read as $643,709.00
* **Bid read as $687,944.90
*
**
* **
BIDDER
Low
All American Asphalt
2
Pave West
3
Sequel Construction Inc.
4
B &T Works Inc.
5
Elite Bobcat Service
6
Hillcrest Construction, Inc.
7
Palp, Inc.
8
R. J. Noble Co.
TOTAL BID AMOUNT
$572,572.00
$600,612.50
$643,709.50
$657,944.90
$660,284.90
$669,685.90
$698,333.00
$713,571.20
* Bid read as $601,612.50
** Bid read as $643,709.00
* **Bid read as $687,944.90
*
**
* **
Lido Isle Pavement Rehabilitation Phase It C -4385
May 11, 2010
Page 2
The low total bid amount is 12% lower than the Engineer's Estimate of $650,000. The
low bidder, All American Asphalt, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of All American
Asphalt's references indicates satisfactory completion of similar projects for other public
agencies.
The work necessary to complete this contract consists of cold milling and overlaying of
AC pavement, curb and gutter and sidewalk reconstruction, cross -gutter reconstruction,
ADA ramp installation, root barrier installation where needed and painting and striping
as necessary.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 Class 1(c) of the CEQA Guidelines. This exemption covers the minor
alteration of existing public facilities with negligible expansion of the facilities in areas
that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices will be
distributed by the Contractor to residents on adjacent streets.
Geotechnical Services:
In addition to the contract costs, approximately $7,615.00 in consulting geotechnical
services is estimated for this project and will be performed under the on -call
professional services agreement with Harrington Geotechnical Engineering, Inc.
Funding Availability:
With approval of the budget amendment authorizing the use of water and sewer funds
for this project, sufficient funds are available in the following accounts:
Account Description
Traffic Congestion Relief (Prop. 42)
Water Fund
Sewer Fund
Account Number Amount
7191- C2002032 $ 594,444.00
7503- C2002032 $ 5,500.00
7531- C2002032 $ 38,500.00
Total: $ 638,444.00
Lido Isle Pavement Rehabilitation Phase II C -4385
May 11, 2010
Page 3
Proposed uses are as follows
Vendor
Purpose
Amount
All American Asphalt
Construction Contract
$
572,572.00
All American Asphalt
Construction Contingency
$
57,257.00
Harrington Geotechnical Eng. Inc.
Geotechnical Services
$
7,615.00
Various
Printing and Incidentals
$
1,000.00
Total:
$
638,444.00
Prepared by:
Patrick Arcinieg
Senior Civil Engineer
Attachments: Project Location Map
Submitted by:
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -044
AMOUNT: $44,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations from unappropriated Water Enterprise Fund fund balance and increase expenditure
appropriations from unappropriated Wastewater Enterprise Fund fund balance due to the award of the contract with All American
Asphalt for Lido Isle Pavement Rehabilitation Phase II.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
Description
500 3605
Water Fund - Fund Balance
530 3605
Wastewater Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number 7503 Water: Pumping and Operating
Account Number C2002032 Lido Isle Street Rehabilitation
Division Number 7531 Sewer Main Replacement
Account Number C2002032 Lido Isle Street Rehabilitation
Division Number
Account Number
Signed:
Signed:
Signed:
Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$5,500.00 `
$38,500.00 `
$5,500.00
$38,500.00
Da e
Date
Date