HomeMy WebLinkAbout11 - Community Youth Center Door Hardware ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
May 11, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: COMMUNITY YOUTH CENTER DOOR HARDWARE IMPROVEMENTS -
AWARD OF CONTRACT NO. 4309
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4309 to Specialized Builder's Hardware, Inc., dba CFO Door
Hardware & Security, Inc. (CFO) for the Total Contract Price of $30,319.02, and
authorize the Mayor and the City Clerk to execute the contract.
3. Establish a construction contingency amount of $4,600.00, approximately 15
percent, to cover the cost of unforeseen work.
4. Approve a Budget Amendment No. 10BA- appropriating $4,600.00 from the
unappropriated Building Excise Tax Fund to CYC Rehabilitation Account No. 7271 -
C4120806.
Discussion:
At 9:00 a.m. on April 20, 2010, the City Clerk opened and read the following bids for this
project:
BIDDER - TOTAL BID AMOUNT
Low Specialized Builder's Hardware, Inc., dba CFO Door *$26,258.02
Hardware & Security, Inc.
2 Joe Picco & Associates, Inc., dba EJ Enterprises $29,506.00
3 Controlled Key Systems, Inc. $37,112.72
As -bid amount is $26,258.00
The total bid amount is approximately 23 percent below the Engineer's Estimate of
$34,100.00. The difference between the estimate and low bid price may reflect the
contractor's ability to procure the specified door hardware at discounted prices. The low
bidder, CFO, possesses a California State Contractors License Classification "C -28" as
Community Youth Center Door Hardware Improvements — Award of Contract No. 4309
May 11, 2010
Page 2
required by the project specifications. A check of CFO's references indicates they have
satisfactorily completed similar door hardware projects for other public organizations in
Los Angeles, Alhambra, and Oxnard.
The base bid includes exterior door hardware only. Two additive bid items for interior
door hardware were included in the bid package. After review with Recreation and
Senior Services Department staff and evaluation of the bid pricing, Staff recommends
adding Additive Bid Items 1 and 2 to the contract at a cost of $4,061.00.
The work for this contract includes removing and disposing of existing door hardware,
installing new door hardware, and completing other incidental items in place as required
by the Plans and Specifications. The contractor will have 15 consecutive working days
to complete the work.
While the City's standard contingency is ten percent, for small projects, this could easily
be depleted by minor changes in conditions. Therefore, staff requests a contingency of
$4,600.00, representing approximately 15 percent of the contract value.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Funding Availability:
With the approval of the recommended budget amendment, adequate funds are
available in the project account:
Account Description Account Number Amount
General Fund 7011- C4120806 $30,819.02
Building Excise Tax 7271- C4120806 4,600.00
TOTAL $35,419.02
Community Youth Center Door Hardware Improvements —Award of Contract No. 4309
May 11, 2010
Page 3
Proposed uses are as follows
Vendor Purpose Amount
Specialized Builder's Hardware, Inc., dba Construction Contract $30,319.02
CFO Door Hardware & Security, Inc.
Specialized Builder's Hardware, Inc., dba Construction Contingency 4,600.00
CFO Door Hardware & Security, Inc.
Various Printing and Incidentals 500.00
Total: $35,419.02
Prepared by:
Peter Tauscher
Junior Engineer
Attachments: Project Location Map
Submitted by:
;n G.13adum
Works Director
GRANT HOWALD PARK
PROJECT LOCATION
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LOCATION MAP
NOT TO SCALE
COMMUNITY YOUTH CENTER
DOOR HARDWARE IMPROVEMENTS
3000 FIFTH AVENUE, NEWPORT BEACH
C -4309
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
NO. BA- 10BA -046
AMOUNT: $4,600.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations from the Building Excise Tax Fund unappropriated fund balance to establish a
construction contingency for contract # 4309 with Specialized Builder's Hardware, Inc. for the Community Youth Center door
hardware improvements.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
270 3605 Building Excise Tax Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number 7271 Building Excise Tax Fund
Account Number C4120806 CYC Rehabilitation
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed: 0
Signed:
Administrative Services Director
Administrative Approval: City Manager
Amount
Debit Credit
$4,600.00 '
Automatic
$4,600.00
6-1 tD
Date
Signed:
City Council Approval: City Clerk Date