HomeMy WebLinkAbout18 - Fire Division Chief Job ClassificationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 18
May 11, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Dave Kiff, City Manager
949 - 644 -3000, dkiff(a)newportbeachca.gov
Terri L. Cassidy J.D., Human Resources Director
949 - 644 -3303, tcassidy @newportbeachca.gov
SUBJECT: FIRE DIVISION CHIEF JOB CLASSIFICATION
Issue:
Should the City Council approve the City Manager's recommendation to modify the Fire
Division Chief - Training & Education and Fire Marshal job classifications into one
combined Fire Division Chief classification?
Recommendation:
Approve the City Manager's recommendation to combine the Fire Division Chief —
Training & Education and Fire Marshal job classifications into a combined Fire Division
Chief classification.
Discussion:
With anticipated retirements of key management staff within the Fire Department,
Interim Fire Chief Parker requested changes be made to the Fire Division Chief - Training
& Education and Fire Marshal classifications prior to initiating a recruitment. Former
Fire Chief Steve Lewis, and current Interim Fire Chief Parker, both concluded that
combining the Fire Division Chief - Training & Education and the Fire Marshal positions
into one job classification would enhance operational flexibility. Additionally, combining
both positions into one classification would provide greater departmental cross - training
and offer incumbents opportunities to familiarize themselves with a broader aspect of
Fire operations.
City of Newport Beach rules and regulations provide the framework for the City to
develop and assign job classifications. The Employer - Employee Relations Resolution,
Fire Department Classification Change
May 11, 2010
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No. 2001 -50, Section 3, City Responsibilities and Rights, defines the City's right and
responsibility "to assign work to employees in accordance with the requirements
determined by the City; to establish and change work schedule(s) and assignments;
(and) to determine the content of job classifications." In furtherance of that obligation,
and as provided for in City Municipal Code, Section 2.28.010 and the Employee Policy
Manual Section 4.4, it is the City Council's responsibility to establish the City's job
classifications, position staffing, and salary ranges, upon recommendation of the City
Manager.
Pursuant to Civil Service Board Regulation 600.2, job specification changes for
positions covered by the Civil Service System are prepared by the City Manager and
subject to the approval of the Civil Service Board (CSB). At the May 3, 2010, regular
Civil Service Board meeting, the Department of Human Resources presented the
modified Fire Division Chief job classification to the Civil Service Board for approval.
Following discussion, the Civil Service Board approved the revised job specification
(attached).
There is no impact on salary or job assignments for the current incumbents, and both
positions will continue reporting to the Fire Chief. This recommendation has been
reviewed and approved by the Fire Management Association (FMA).
Funding Availability:
There is no fiscal impact to the recommendation.
Environmental Review:
No environmental review is required.
Submitted by:
Dave Kiff I ud
City Manager
Ter ' C Cassidy
Human Resources Director
Attachment: Proposed Fire Division Chief Job Specification
CITY OF NEWPORT BEACH
FIRE DIVISION CHIEF
DEFINITION: To organize, direct, coordinate and supervise the day -to -day activities of
the Fire Department Prevention Division or the Fire Department Training and Education
Division.
DISTINGUISHING CHARACTERISTICS: The Fire Division Chief is a mid -level position
in the fire management series of Fire Battalion Chief, Fire Division Chief, and Deputy
Fire Chief. Employees at this level possess a thorough knowledge of City policies and
procedures, program development and administration, budget and fiscal management,
principles of employee development and evaluation, and public service principles and
practices.
SUPERVISION RECEIVED AND EXERCISED: This position reports to the Fire Chief
and exercises direct supervision over supervisory, professional, technical and clerical
personnel.
EXAMPLES OF ESSENTIAL DUTIES: Duties may include, but are not limited to, the
following:
Essential Job Duties
• Plan, organize, develop, and deliver assigned division programs and services;
direct the work of assigned personnel, including staff assignments, scheduling,
and training; provide leadership by example;
• Monitor, evaluate and document subordinate work performance in compliance
with department policies, procedures and training guidelines; provide employee
coaching, instruction and discipline;
Establish strategies and programs to meet divisional or area goals; continuously
review division activities and programs to identify issues and develop solutions for
improving services or implementing policy and procedural changes;
• Respond to fire, medical or other emergencies and provide incident staff support
as assigned;
• Assist with preparing and monitoring the annual budget; recommend budgetary
expenditures, standards, and short and long -range budgetary goals and
objectives;
• Attend and participate in staff meetings, special committees, task forces or
Fire Division Chief
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City of Newport Beach
professional groups or associations; stay abreast of new trends and innovations in
the field of fire science and fire suppression management;
• Conduct staff projects and special studies as required; review, edit and approve
delegated projects; prepare and present various reports;
• Represent the City and the Fire Department on various community and agency
committees, task forces, and research groups; counsel, advise and coordinate
activities with community groups and the general public;
• Participate in the Fire Department's public education programs; provide
information and assistance during emergency preparedness activities;
• Perform the duties of Fire Battalion Chief when necessary; and
• Perform other duties as assigned.
When assigned to Fire Prevention:
• Develop and interpret State and local codes and ordinances; rule on alternate
means and methods for construction and engineered community fire protection;
and
• Coordinate, participate in, and facilitate training and instruction in fire prevention,
code enforcement, building construction and inspection services, hazardous
materials regulations, disaster response, customer service and related fire
prevention topics.
When assigned to Training and Education Division:
• Coordinate, participate in and provide training and instruction in fire suppression
techniques, emergency medicine, fire prevention methods, hazardous materials,
disaster response, technical rescue operations, occupational safety practices,
customer service and related fire management topics;
• Establish and coordinate training with other fire divisions, City departments, and
governmental agencies;
• Plan, direct and coordinate the Fire Department safety program; perform the
duties of Fire Department Safety Officer; direct the review of Fire Department
accident, injury and exposure reports and make recommendations for improving
employee safety; and
• Coordinate all Fire Department recruitments and confer with Human Resources
regarding the exam process; and assist in developing promotional recruitment
Fire Division Chief
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City of Newport Beach
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform
each essential function. The requirements listed below are representative of the knowledge,
skill, and /or ability required.
Knowledge of:
Command and control principles and practices relating to routine and disaster
incident management, such as the Incident Command System, the Multi
Casualty Incident Management System, and the Standardized Emergency
Management System;
Modern principles and procedures of fire administration, supervision, and
personnel administration;
Budgeting procedures and techniques;
Principles of risk avoidance, risk management, and risk analysis, with specific
emphasis on emergency incident and employee safety, wellness and fitness;
Applicable Federal, State, and local laws, codes and regulations; and
Rules and regulations of the City of Newport Beach and the Newport Beach Fire
Department.
Ability to:
Exercise judgment in interpreting and applying fire prevention codes and
standards;
Apply technical knowledge in a critical, time - sensitive manner and make
appropriate decisions regarding emergency incident management;
Perform complex analyses and recommend solutions;
Encourage and motivate subordinates to deliver high - quality work performance;
effectively supervise, direct, and advise personnel;
Analyze fire prevention or education issues in the community and develop
effective solutions;
Provide leadership by example;
Meet the Newport Beach Fire Department medical and fitness standards;
Fire Division Chief
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City of Newport Beach
Operate in an environment which may include exposure to hazardous conditions;
Demonstrate leadership and represent the Newport Beach Fire Department and
the City of Newport Beach in a courteous, professional manner so as to not
discredit or bring disrepute to the Department or City;
Maintain confidentiality of privileged information;
Communicate clearly and concisely, both orally and in writing;
Appear for work on time;
Follow directions from a supervisor;
Understand and follow posted work rules and procedures;
Accept constructive criticism;
Lead and manage others; and
Establish and maintain cooperative working relationships with those contacted in
the course of work.
EXPERIENCE AND TRAINING: A combination of the following experience and
training is required for this position.
Experience: Five or more years of fire prevention and suppression work
experience, including one year experience as a Fire Battalion Chief with
the City of Newport Beach.
Training: Equivalent to completion of an Associate's degree in fire
science, management, business administration, or other related field. A
Bachelor's degree in public administration, business administration, fire
administration, or other related field is highly desirable.
LICENSE OR CERTIFICATE:
Possession of a valid California Class C Driver's License.
Possession of, or completion of all required classes necessary to obtain, a
C.F.S.T.E.S. Chief Officer Certification.
Fire Division Chief City of Newport Beach
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When Assigned to Fire Prevention Division:
Possession . of C.F.S.T.E.S. Fire Prevention 2A, 2B, 3A, and 3B course
certifications within two years of appointment.
Bargaining Group — FMA
FLSA: Exempt
CSB Approved: 5/3/2010