HomeMy WebLinkAbout08 - Energy Efficient Streetlight Improvement ProjectTO:
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
May 25, 2010
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: ENERGY EFFICIENT STREETLIGHT IMPROVEMENT PROJECT—
AWARD OF CONTRACT NO. 4232
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 4232 to Macadee Electrical Construction, Inc. for the Total
Contract Price of $725,928.00, and authorize the Mayor and the City Clerk to
execute the Contract.
3. Establish a construction contingency amount of $181,482 (25% of Total Bid) to allow
for upgrades to the work if opportunities arise and to cover the cost of unforeseen
work.
4. Approve Budget Amendment No. BA10- recognizing $853,300 in federal
stimulus monies from an Energy Efficiency and Conservation Block Grant and
appropriating $853,300 to Account No. 7251- C2202003 for this improvement project.
Discussion:
At 10:00 a.m. on May 13, 2010, the City Clerk opened and read the following bids for
this project:
BIDDER
Low Macadee Electrical Construction, Inc.
2 CT &F, Inc.
3 Pro Tech Engineering, Corp.
4 International Line Builders
5 PTM General Engineering
6 Christopher R. Morales, Inc.
7 KIDS Inc., dba Dynalectric
TOTAL BID AMOUNT
$ 725,928.00
$ 779,203.15'
$ 815,926.75 **
$ 852,717.50
$ 942,042.00 **
$ 996,993.00
$1,011,999.99
* As -bid amount is $934,445.67
** Non - responsive bid
Energy Efficient Streetlight Improvement Project — Award of Contract No. 4232
May 25, 2010
Page 2
The total bid amount is approximately 33 percent below the Engineer's Estimate of
$1,089,955.00. The difference between the estimate and low bid price may be due to the
pricing uncertainty of the relatively new LED streetlight technology, as well as effects
associated with the current economic downturn.
The low bidder, Macadee Electrical Construction, Inc. ( Macadee), possesses a California
State Contractors License Classification "C -10" as required by the project specifications. A
check of Macadee's references indicates it has satisfactorily completed similar projects
in the City of Newport Beach and other municipalities.
The work for this contract includes removing streetlight heads, installing new energy
efficient streetlight heads, and upgrading an existing streetlight circuit per the City's
Streetlight Replacement Master Plan. The project locations are:
1. Balboa Pier,
2. Newport Pier,
3. McFadden Plaza and adjacent parking lot area,
4. Harbor View Hills Community, and
5. San Joaquin Hills Road between Jamboree Road and MacArthur Boulevard.
Pursuant to the contract specifications, the contractor will have 100 consecutive working
days to complete the work.
Primary funding for this project is Federal Stimulus funding from an Energy Efficiency and
Conservation Block Grant (EECBG) which totals $853,300. With the favorable low bid of
$725,928, there are surplus grant funds in the amount of $127,372. As we received a very
competitive bid and wish to use the remaining grant funds, staff recommends a 25 percent
project contingency to allow the City to negotiate an upgrade of the Harbor View Hills
Community streetlights from high - pressure sodium to LED. The installation of additional
LED streetlights would yield an additional 30 percent streetlight energy savings in that
tract.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This
exemption covers the replacement of existing facilities involving negligible expansion of
capacity.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Residents and businesses in the vicinity of the
project will be notified by the contractor prior to the start of the project.
Energy Efficient Streetlight Improvement Project —Award of Contract No. 4232
May 25, 2010
Page 3
Funding Availability:
Per the EECBG Assistance Agreement, a cost share from the General Fund for the
project needs to be committed.
Upon approval of the Budget Amendment, sufficient funds are available in the following
accounts for the project:
Account Description Account Number Amount
EECBG Fund 7251- C2202003 $853,300.00
General Fund 7013- C2202002 54,600.00
Total: $907,900.00
The proposed uses are:
Vendor Purpose Amount
Macadee Electrical Construction, Inc. Construction Contract $725,928.00
Macadee Electrical Construction, Inc. Construction Contingency 181,472.00
Various Printing and Incidentals 500.00
Total: $907,900.00
Prepared bye:
e
Senior Civil Engineer
Attachment: Project Location Map
Submitted by:
ENERGY EFFICIENT STREETLIGHT IMPROVEMENT PROJECT
CONTRACT NO. 4232
PROJECT LOCATION MAP
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City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 10BA -047
AMOUNT: $853,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations to recognize federal stimulus money from an Energy Efficiency
and Conservation Block Grant for the Energy Efficient Streetlight Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
- Fund /Division Account
Description
250 4902
Energy Efficiency & Conservation Block Grant
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 7251
Contributions
Account Number C2202003
Energy Efficiency & Conservation Block Grant
Division Number
Account Number
Division Number
Account Number
Amount
Debit Credit
$853,000.00
$853,000.00
oignea:
Administrative Approval: City Manager Date
Signed:
City Council Approval: City Clerk
Date