HomeMy WebLinkAbout12 - 2009-10 Sidewalk Curb & Gutter Replacement ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 8, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Project Engineer, Principal Civil Engineer
949 - 644 -3321 or ftse @newportbeachca.gov
SUBJECT: 09 -10 Sidewalk Curb and Gutter Replacement Program —Completion
and Acceptance of Contract No. 4189
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary:
Construction Contract
Final Cost at
Benchmark
Contract
Award Amount
Completion
Target
Actual
Time
r
Da s
lUnder
$302,500.00
$356,791.00
Contract
Contract
75
Plus 25%
Plus 18%
Discussion:
On January 26, 2010, City Council authorized the award of the FY 09 -10 Sidewalk Curb
and Gutter Replacement Program (C -4189) to Grigolla & Sons Construction Co., Inc. for
a contract amount of $302,500.00. The project's contingency amount was set at 25% to
take advantage of the low unit bid prices.
The contract, as bid, scheduled the replacement of sidewalks, curbs and gutters within
the Anniversary Tract, Bluffs, and East Santa Ana Heights communities. However, due
to the need to replace the damaged and deteriorated curbs and gutters within the "Port"
09 -10 Sidewalk Curb and Gutter Replacement Program -Completion and Acceptance of Contract No. 4189
June 8, 2010
Page 2
streets ahead of the FY 09 -10 Slurry Seal Project, the "Port" streets work substituted for
the Anniversary Tract. In addition, per requests from Bluffs residents, staff directed
Grigolla to construct sixteen curb access ramps along Vista Del Oro. While the new
work was larger than the original project scope, the low unit bid prices helped mitigate
the increased cost. The final overall construction cost, without any change orders, was
approximately 18% percent above the original bid amount.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
$302,500.00
Actual cost of bid items constructed:
$356,791.00
Total change orders:
$ 0
Final contract cost:
$356,791.00
A summary of the project schedule is as follows:
Estimated completion date per July 2009 Schedule:
June 11, 2010
Project Award for construction:
January 26, 2010
Date of Notice To Proceed (NTP):
February 12, 2010
Contract Completion Date per NTP:
June 14, 2010
Actual Construction Completion Date:
May 21, 2010
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to the residents within the work vicinity. The first notice
was distributed ten days prior to the scheduled work. The second notice was distributed
48 hours before the work commenced.
09 -10 Sidewalk Curb and Gutter Replacement Program -Completion and Acceptance of Contract No. 4189
June 8, 2010
Page 3
Fundinq Availability:
Funds for the construction project were expended from the following account:
Account Description
General Fund
Account Number
7013- C2001009
Total
No other project expenses were incurred for this project.
Prepared by:
Civil Engineer
Attachment: Location Map
Submitted by:
Amount
$ 356,791.00
$356,791.00
EAST SANTA ANA HEIGHTS
THE "PORT" STREETS
THE BLUFFS
LOCATION MAP
NOT TO SCALE
2009 -2010 SIDEWALK, CURB AND GUTTER REPLACEMENT