HomeMy WebLinkAbout09 - Newport Coast Community Center Audiovisual EquipmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
June 22, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran, Associate Civil Engineer
949 - 644 -3340 or ftran @NewportBeachCa.gov
SUBJECT: NEWPORT COAST COMMUNITY CENTER AUDIOVISUAL EQUIPMENT
— AWARD OF CONTRACT NO. 4139
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4139 to GMF Sound, Inc. for the Total Bid Price of $119,793
and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $11,979 (10 %) to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 A.M. on June 3, 2010, the City Clerk opened and read the following three bids
for this project:
BIDDER
Low GMF Sound, Inc.
2 Integrated Media Systems
3 HBC
TOTAL BID AMOUNT
$119,793.00
$129,631.78
$139,630.00
*Bid read as $124,019.60
* *Bid read as $139,631.00
The low total bid amount is 8% lower than the Engineer's Estimate of $130,000. The
received bid prices reflect the current market competitiveness. The low bidder, GMF
Sound, Inc. (GMF) possesses a California State Contractors License Classification "CT'
as required by the project specifications. A check of GMF's references indicates
satisfactory completion of similar projects for other public agencies.
This project will include all labor, material, tools, equipment, and supervision as required
for the modification of the existing wiring within the building to accommodate the new
audiovisual requirement such as stereo systems, a projector, and an equipment rack
including a 55 -inch LCD television and a DVD Player to fit the building functionalities.
This work is mainly in the Gymnasium/Theater, Large Divisible Community Room, and
Small Divisible Community Room at the Newport Coast Community Center.
Newport Coast Community Center AudioVisual Equipment
June 22, 2010
Page 2
GMF is required by Contract to complete all work within ninety (35) consecutive working
days after the date on the Notice to Proceed. The Notice to Proceed will be tentatively
issued on July 26, 2010. Work inside the building will be performed and completed
during the week of August 30 to September 10 when there is no program scheduled.
GMF will be assessed liquidated damages at the rate of $500 per calendar day.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (a), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with no expansion of an existing
use.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Funding Availability:
Sufficient funds are available in the FY 2010 -11 Capital Improvements Program budget
in the following account:
Account Description
Newport Coast Community
Center AV Equipment
Proposed uses are as follows:
Vendor
GMF Sound
GMF Sound
Various
Prepared by:
d
Frank Train
Associate Civil Engineer
Account Number
7019- C5100977
Total
Amount
$ 131,900.00
$ 131,900.00
Purpose
Construction Contract $
Construction Contingency $
Printing and Incidentals $
Total: $
Amount
119,793.00
11,979.00
128.00
131,900.00
Submitted by:
Stephen G. Badu
Public Works Director
NEWPORT COAST COMMUNITY CENTER AUDIOVISUAL EQUIPMENT
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