HomeMy WebLinkAbout06 - Playground Resilient Surface Renovation - Phase 2CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
July 6, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher
949 - 644 -3316 or ptauscher @newportbeachca.gov
SUBJECT: PLAYGROUND RESILIENT SURFACE RENOVATION — PHASE 2 - AWARD
OF CONTRACT NO. 4494
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4228 to R.E. Shultz Construction for the Total Bid Price of
$44,160.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish a contingency amount of $6,640.00, approximately 15 percent to cover the
cost of unforeseen work.
Discussion:
At 9:00 a.m. on June 10, 2010, the City Clerk opened and read the following bids for the
replacement or recovering of resilient play surfaces at the West Newport Community
Center, Bayview Park, Eastbluff Park, and San Miguel Park:
BIDDER TOTAL BID AMOUNT
Low R.E. Shultz Construction $44,160.00
2 Aghapy Group, Inc. $47,020.00
3 Malibu Pacific, Inc. $93,250.00
The low total bid amount is seven percent below the Engineer's Estimate of $47,700.00. The
low bidder, R.E. Shultz Construction, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractor's
references indicates they have satisfactorily, completed similar projects for our City and
other municipalities.
This contract consists of removing and disposing of existing improvements, grading,
constructing P.C.C. base and flexible play surfaces, repairing and overlaying worn inflexible
play surfaces with new flexible play surface material, adjusting playground equipment, and
completing other incidental items in place as required by the Drawings and Specifications.
Playground Resilient Surface Renovation — Phase 2 —Award of Contract No. 4494
July 6, 2010
Page: 2
While the City's standard contingency is ten percent, for small projects, this could easily be
depleted by minor changes in conditions. Therefore, staff requests a contingency of
$6,640.00, representing approximately 15 percent of the contract value.
Pursuant to the Contract Specifications, the Contractor will have 25 consecutive working
days to complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (c) of the CEQA Implementing Guidelines. This
exemption covers the maintenance and repair or existing facilities involving negligible or no
expansion of existing facilities.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Affected businesses and residents surrounding the work sites will be
notified by the Contractor prior to the start of the project.
Geotechnical and Material Testing Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
Building Excise Tax
General Fund
Proposed uses are as follows:
Vendor
R.E. Shultz Construction
R.E. Shultz Construction
Prepared by:
Peter Tauscher
Junior Engineer
Attachment: Project Location Map
Account Number
7271- C4002004
7015- C4002004
Total
Purpose
Construction Contract
Construction Contingency
Total
Submitted by:
Amount
$ 25,000.00
$ 25,800.00
$ 50,800.00
Amount
$ 44,160.00
$ 6,640.00
$ 50,800.00
LOCATION MAP
NOT TO SCALE
PLAYGROUND RESILENT SURFACE
RENOVATION - PHASE 2
CONTRACT NO. 4494
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LOCATION 1: WEST NEWPORT COMMUNITY CENTER
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LOCATION 3: EASTBLUFF PARK
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LOCATION 2: BAYVIEWPARK
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LOCATION 4: SAN MIGUEL PARK
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