HomeMy WebLinkAbout10 - OASIS Parking Lot West & 5th Avenue Resurfacing ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
July 27, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3316 or pauscher@newportbeachca.gov
SUBJECT: OASIS PARKING LOT WEST & FIFTH AVENUE RESURFACING
PROJECT —AWARD OF CONTRACT NO. 4524
ISSUE:
Should City Council award R.J. Noble Company the resurfacing of the OASIS Parking Lot
West and Fifth Avenue contract?
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4524 to R.J. Noble Company for the Total Bid Price of
$149,924.50, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $15,000.00 (10 %), to cover the cost of unforeseen work.
DISCUSSION:
As the new OASIS Senior Center Facility nears completion and is expected to open in early
October 2010, staff has been busy coordinating related work such as the FF &E purchases
for the new facility, addressing adjacent site work and dismantling and removing the
temporary staff trailer complex. As part of this work, staff has been planning the
reconstruction of the OASIS parking lot west of the facility on 5th Street as the parking lot
pavement is in poor shape. Our plan is to schedule this rehabilitation work in the short
window between staff moving out of their temporary facilities located in the parking lot, and
the opening of the new facility. We also need to rehabilitate a short pavement section on 5th
street in front of the new facility. This work will be completed in conjunction with the parking
lot paving work.
OASIS Parking Lot West & Fifth Avenue Resurfacing Project Award of Contract No.4524
July 27, 2010
Page 2
At 9:00 a.m. on July 13, 2010, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low R.J. Nobel Company $149,924.50
2 PALP, Inc., DBA Excel Paving Company $161,760.00
3 NPG Corporation $189,981.00
The low total bid amount is approximately three percent higher than the Engineer's Estimate
of $145,500.00. The low bidder, R.J. Noble Company, possesses a California State
Contractors License Classification "A" as required by the project specifications. A check of
R.J. Noble Company's references indicates satisfactory completion of similar projects for
Newport Beach and other public municipalities such as Huntington Beach, San Clemente,
and Costa Mesa.
The work necessary to complete this contract for the OASIS Parking Lot West Resurfacing
consists of distributing construction notices to affected residents; removing existing
pavement; installing PVC perforated pipe in pervious backfill material; restoring pavement
and landscape; installing parking lot stripping; and removing and installing curb access
ramps.
The Fifth Avenue resurfacing work consists of maintaining traffic control; removing and
disposing existing pavement; installing Glasgrid; overlaying and reconstructing roadway;
installing traffic stripping, pavement markings, and raised pavement markers; and adjusting
and replacing utility facilities.
Pursuant to the Contract Specifications, the Contractor will have 24 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 of the CEQA Guidelines. This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications. Prior to starting work, two -City prepared notices will be distributed by
the Contractor to residents within the project vicinity. The first notice will be distributed ten
days before work in the area and the second notice 48 hours prior to starting work in the
area.
OASIS Parking Lot West & Fifth Avenue Resurfacing Project Award of Contract No 4524
July 27, 2010
Page 3
Geotechnical Services:
In addition to the contract costs, approximately $6,000.00 in consulting geotechnical
services is estimated for this project and will be performed under the on -call professional
services agreement with GMU Geotechnical, Inc.
FUNDING AVAILABILITY:
Upon approval of the recommended Budget Amendment, sufficient funds will be available in
the following account for the project.
Account Description Account Number
OASIS Senior Center Rebuild 7453- C1002007 $
Total: $
Proposed uses are as follows:
Vendor
R.J. Nobel Company
R.J. Nobel Company
GMU Geotechnical, Inc.
Various
Prepared by:
Peter Tauscher
Junior Engineer
Purpose
Construction Contract
Construction Contingency
Geotechnical Services
Construction Support, Printing and Incidentals
Total
Attachments: Project Location Map
Submitted by:
Amount
171, 924.50
171,924.50
Amount
$ 149,924.50
$ 15,000.00
$ 6,000.00
$ 1,000.00
$ 171,924.50
Stephen G. Badum
Public Works Director
LOCATION MAP
NOT TO SCALE
OASIS PARKING LOT WEST &
FIFTH AVENUE RESURFACING PROJECT
CONTRACT NO. 4524
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