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Home My WebLink About12 - Taste of Newport BannersCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 August 10, 2010 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department David Keely, Senior Civil Engineer 949 - 644 -3349 or dkeely @newportbeachca.gov SUBJECT: TASTE OF NEWPORT BANNERS — APPROVAL OF ENCROACHMENT PERMIT N2010 -0186 ISSUE: The Newport Beach Chamber of Commerce is requesting approval to install 169 banners on City owned streetlights along various roadways within the City for the 22nd Annual Taste of Newport. RECOMMENDATION: Conditionally approve the request of the Newport Beach Chamber of Commerce for the installation of 169 banners, from August 24, 2010, to September 22, 2010, for the annual Taste of Newport. Installation will be along Westcliff Drive, Jamboree Road, MacArthur Boulevard, Newport Boulevard and Coast Highway. DISCUSSION: The Newport Beach Chamber of Commerce (NBCC) has requested that 169 private banners be installed from August 24 through September 22, 2010 along the City's major thoroughfares, for the 22nd Annual Taste of Newport. The banners will be mounted on streetlight poles in the public right -of -way along Westcliff Drive (9 banners), Jamboree Road (35 banners), MacArthur Boulevard (43 banners), Newport Boulevard (26 banners) and Coast Highway (56 banners). See attached Exhibit. The banners on portions of Newport Boulevard and East Coast Highway are within Caltrans right -of -way and will require a Caltrans Standard Encroachment Permit. On the weekend of September 17 through 19, 2010 NBCC will host the 22nd Annual Taste of Newport — a dining and entertainment celebration highlighting the many restaurants in Newport Beach. The NBCC reports that over 60,000 people attend the Taste of Newport events. Attendees pay a $25.00 admission charge to enter the event Taste of Newport Banners — Approval of Encroachment Permit No. N2010 -0186 August 10, 2010 Page 2 and will, if interested, purchase scrip to receive food and drink from participating restaurants and caterers. The event is not co- sponsored by the City of Newport Beach and is not free to the public. Council Policy L -16 prohibits the use of a commercial sponsor's name on banners. However, the event will be community -wide, open to the public, and may create additional revenue to the City through restaurants, businesses, and hotel reservations. The applicant's request to install 169 private banners will exceed the 100 - banner limit allowed per City Council Policy L -16. In the past, similar requests for this event have been approved by City Council and there have been no reported public complaints. Should the City Council elect to approve the installation of 169 private banners in the City for 30 days, staff recommends the following conditions of approval: 1. No banners shall be installed on traffic signal poles or metal streetlight poles. 2. The applicant must provide on -going maintenance of the banners and brackets. 3. The applicant must sign a "Hold Harmless Statement" requiring maintenance of the banners /brackets and indemnification and hold harmless for any liability associated with the banners /brackets. 4. The applicant must maintain a minimum of $1,000,000 in liability insurance from a company with a Best's Key Rating Guide parameter of "A" or better, and a financial size category of "VIII" or higher. 5. The applicant will obtain an Encroachment Permit (N2010 -0186) from the Public Works Department. 6. The banners shall conform to City Council Policy L -16 with the exception of the number of banners, open to the public free of charge, and co- sponsor by the City. 7. All banners and brackets shall be removed by the end of the approved time unless otherwise approved by the conditions stated in the Encroachment Permit. 8. All banners and brackets shall comply with the Encroachment Permit conditions. 9. If needed, the City may require removal of some of the banners to allow other organizations to install banners at the same location and during the same time period. 10. A minimum of two 5 -inch wide half - circle wind slits per banner are required to minimize the wind load. Taste of Newport Banners —Approval of Encroadvnant Permit No. N2040 -0186 August 10, 2010 Page 3 11. A Caltrans Standard Encroachment Permit shall be obtained for banners within Caltrans right -of -way. PUBLIC NOTICE: Not required for this application. ENVIRONMENTAL REVIEW: Staff determined that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the Guidelines. This action is not considered to be a project as defined by CEQA. FUNDING AVAILABILITY: No City funds will be required. The NBCC will pay all costs associated with the installation and removal of the banners. Prepared by: Submitted by: David Keely Senior Civil FWAIMI iLT iMiiMMOTIMM UM. i11�01M Public Works Director Cl) SEPT-EMBER 17- 19 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation vk erve.., ff[:NF Park' cnNrnl n Y v ra* a :85r9 Pa S tln ""a . "�. lad haorpi, da tls,p NeWpart N GOa� M, ;i.;idG(J Park Ave Q xuuie Ir .. nrk nndi; any° BointaGanY°rt�a. r,l•. iJll• S. 1 J02. Y11 i•s. 8 0 2.v Y� •t 'nti R( ,, oil P""f, View t e „oral Pert EXHIBIT A SHEET 2 OF 11 Newport Beach Chamber of Commerce- Taste of Newport Banner Installatio Installation of (9) Single Banners on Westcliff Dr from Dover Dr. to Irvine Ave. EXHIBIT A SHEET 3 OF 11 Legend Single Banner Location Installation of (35) Single Banners on Jamboree Rd from Pacific Coast Highway to San Joaquin Hills Rd. MSTUTICers d i 6 Od 94' y, d d� d„6 d„ dQ EXHIBIT A SHEET 4 OF 11 Legend Single Banner Location Newport i`'. ch Cha t'" of i of Newport Banner Installation Installation of (43) Single Banners on MacArthur starting at PCH and ending at San Joaquin Hills �ac;�� C • r6 0 r °as t y�gh way MAP 3 say N/zs �RQ' EXHIBIT A SHEET 5 OF 11 Legend Newport Beach Chamber of Commerce- Taste of Newport Banner Installation C+ o ' mO�.. Y- Cxi) ? F• A �Sr -!R { SS l nb m �Sr Nd/ p c P tk ��..` ✓d� S: V Sr P� Cr fie` ac y. ry C d� ✓�Cp .. a v`i d a ..s9S RC .. xnss Rf i ._gnu 'r u✓sy, Coa Hwy I C1fi �'. et' - cc So1pb EXHIBIT A SHEET 6 OF 11 y c ;y H I�-} P 4,R, IT S py+\ C+ o ' mO�.. Y- Cxi) ? F• A �Sr -!R { SS l nb m �Sr Nd/ p c P tk ��..` ✓d� S: V Sr P� Cr fie` ac y. ry C d� ✓�Cp .. a v`i d a ..s9S RC .. xnss Rf i ._gnu 'r u✓sy, Coa Hwy I C1fi �'. et' - cc So1pb EXHIBIT A SHEET 6 OF 11 Installation of (Z�) Single Banners on Newport Blvd from 32nd St to Hoag Rd �. :106 L O s� �o �21Q% •. 94. 10 $ Ifi7 EXHIBIT A SHEET 7 OF 11 C Newport Beach Chamber of Commerce- Taste of Newport Banner Installation x Emwrnmenta Neture Cent, i VfLUr,Peik �Shatc Fark R,X,iln EXHIBIT A SHEET 8 OF 11 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (r::,�) Single Banners on Pacific Coast Highway from MacArthur to Bay Shore/Dover W110, S- 0 0 �a, G02J 0 10e c0 4(1, M,51 EXHIBIT A SHEET 9 OF 11 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (5(,) Single Banners on Pacific Coast Highway from MacArthur to Bay Shore/Dover 5r EXHIBIT A SHEET 10 OF 11 M-c�rofiap Innovation The wlndnreaker aradm Sy3oem has beers orghwed ar exrvior IngWations in as types of weather. The banter system teatises an afumli housing with an adjustabx Fbc giasc arm a:. taevercd -.j keep ma banner tight. The OeAbte arm !0* the Who me-mre rmm tPe paw and htnner to prolong the life of your barrier program. Specifications: • Adaptatle to any type of pole regardless of shape, site, or material • Equipped with a cantilevered flexible fiberglass arm that spills the wind off of tte banner, thereby adding longevity to your banner program. Standard arm lergth is 30". custom length> available upon request. • Bracket shoes allow for up to R" of adjustabllty in height withmut remcvmg shorn. • Built with 100% extruded alumsrram stock; +inen ktsWed with stamle<s steel handing Owe are no oxMing materias an your pi • Simple to Install and the arms remove easily when your banner pragran Is not In use. • Includes a six year limited wArran • Banner Is secured with a metal safety wire btrough a grommet. EXHIBIT A SHEET 11 OF 11