HomeMy WebLinkAbout12 - Community Youth Center Door HardwareCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
September 14, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Peter Tauscher, Junior Engineer
949 - 644 -3321 or ptauscher @newportbeachca.gov
SUBJECT: COMMUNITY YOUTH CENTER DOOR HARDWARE IMPROVEMENTS
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4309
ISSUE:
Staff is requesting approval to accept the Community Youth Center Door Hardware
Improvements, Contract No. 4309, as complete.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION:
Summary of Completed Construction Contract
Construction Contract
Final Cost at
Benchmark
Contract
me
Award Amount
Completion
Target
Actual
Time
er or
(days)
er
7(7)
$30,319.02
$32,034.02
Contract
Contract
15
PIus10%
+5.7%
On May 11, 2010, City Council authorized the award of the Community Youth Center
Door Hardware Improvements to Specialized Builder's Hardware, Inc., dba CFO Door
Hardware & Security, Inc. (CFO). The contract included removing and disposing of
existing door hardware, installing new door hardware, and completing other incidental
items in place as required by the Plans and Specifications.
Community Youth Center Door Hardware Improvements- Completion and Acceptance of Contract No. 4309
September 14, 2010
Page 2
A summary of the project schedule is as follows:
Project Award for Construction:
May 11, 2010
Date of Notice To Proceed (NTP):
July 12, 2010
Contract Completion Date per NTP:
July 19, 2010
Substantial Construction Completion Date:
July 28, 2010
The project ran a few days beyond the scheduled completion date because some of the
door hardware delivered to the site was the wrong color; the genuine hardware required
additional time to procure and install. The contract has now been completed to the
satisfaction of the Public Works Department. A summary of the contract cost is as
follows:
Original bid amount: $30,319.02
Actual cost of bid items constructed: $30,319.02
Total change orders: $ 1,715.00
Final contract cost: $32,034.02
The final overall construction cost, including one change order, was less than six
percent above the original bid amount. The change order consisted of door hardware
modification which better tie in with the existing doors and deleting redundant hardware
components.
Item No.
Description
Amount
Changing door hardware exit device more suitable to
$1,715.00
1
existing hardware.
Deleting redundant door hardware components.
Total Project Change Orders
$1,715.00
ENVIRONMENTAL REVIEW:
The project is Categorically Exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance, and minor alteration of existing public facilities
with negligible expansion.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Community Youth Center Door Hardware Improvements- Completion and Acceptance of Contract No. 4309
September 14, 2010
Page 3
FUNDING AVAILABILITY:
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
Incidentals
Total Project Cost
$ 32,034.02
165.88
$ 32,199.90
Funds for the construction project were expended from the following account:
Account Description
General Fund
Building Excise Tax
Prepared by:
Peter Tauscher
Project Engineer
Attachment: Location Map
Account Number
Amount
7011- C4120806
$ 30,490.52
7271- C4120806
1,543.50
Total:
$ 32,034.02
GRANT HOWALD PARK
PROJECT LOCATION
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LOCATION MAP
NOT TO SCALE
COMMUNITY YOUTH CENTER
DOOR HARDWARE IMPROVEMENTS
3000 FIFTH AVENUE, NEWPORT BEACH
C -4309