HomeMy WebLinkAbout17 - Avocado Avenue & Westcliff Drive Median ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
September 14, 2010
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: AVOCADO AVENUE AND WESTCLIFF DRIVE MEDIAN
IMPROVEMENTS — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3967
ISSUE:
Staff is requesting approval to accept the Avocado Avenue and Westcliff Drive Median
Improvements, Contract No. 3967, as complete.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION:
Summary of Completed Construction Contract
Construction Contract
Final Cost at
Benchmark
Contract Time
Time
Award Amount
Completion
Target
Actual
+ Change
Under or
Orders days
Over
$197,565.00
$214,667.09
Contract
Contract
On October 27, 2010, City Council authorized the award of the Avocado Avenue and
Westcliff Drive Median Improvements Project to Tal Cal Engineering, Inc. (Talcal). The
contract included the replacement of existing vegetation with new water - friendly
landscaping, irrigation system, and decorative concrete.
Avocado Avenue and Westcliff Drive Median Improvements - Completion and Acceptance of Contract No. 3967
September 14, 2010
Page 2
A summary of the project schedule is as follows:
Project Award for Construction:
October 27, 2009
Date of Notice To Proceed (NTP):
January 4, 2010
Contract Completion Date per NTP:
March 30, 2010
Substantial Construction Completion Date:
June 28, 2010
The project was not completed on time partially due to adverse weather conditions and
delays beyond the control of the contractor associated with material procurement and
other agency coordination. Additionally, midway through the project a critical member of
the contractor's team resigned. With staff's encouragement, the contractor regrouped
and was able to satisfactorily complete the project saving the City from having to go to
the contractor's Faithful Performance Bond. Given the contractor's cooperative
behavior, Staff did not think it appropriate to assess liquidated damages.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $197,565.00
Actual cost of bid items constructed: 204,005.00
Total change orders: 11,662.09
Final contract cost: $ 214,667.09
The final overall construction cost, including three change orders, was 8.7 percent
above the original bid amount. The change orders are detailed below:
Item No.
Description
Amount
1
Remove and replace 2 -inch sleeve
$ 2,762.09
2
Install 3 -inch SCE conduit
6,900.00
3
Install additional mulch over coconut fiber slope cover
2,000.00
Total Project Change Orders
$ 11,662.09
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15304 Class 4 (b), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
PUBLIC NOTICE:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Avocado Avenue and Westcliff Drive Median Improvements - Completion and Acceptance of Contract No. 3967
September 14, 2010
Page 3
Prior to starting work, a City - prepared construction informational notice was distributed
by the contractor to residents within the work vicinity. The notice was distributed 48
hours before the work commenced.
PROJECT FUNDING:
Total project costs including construction are summarized below:
Construction $ 214,667.09
New SCE Electrical Service 3,219.66
Incidentals 352.73
Total Project Cost $ 218,239.48
Funds for the construction project were expended from the following accounts:
Account Description
General Fund
General Fund
Prepared by:
Civil Engineer
Attachment: Location Map
Account Number Amount
7013- C2002015 $192,748.20
7013- C2002014 21,918.89
Total: $214,667.09
Submitted by:
Avocado Avenue and Westcliff Drive Median Improvements
Contract No. 3967
W
_
Z
W
Q
W
9mp� JI �I
Q -v
AVOCADO AVENUE LOCATION MAP
NOT TO SCALE
4�
0
PROJECT PROJECT PROJECT 2
SITE SITE SITE Z
w p
z
J
Z �.... WESTCLIFF
■
r
S{
1
Z
s
il, PRO ECr
z STE
Z j
M
M ..
WESTCLIFF DRIVE LOCATION MAP��
NOT TO SCALE
I
�J
v
w
O
a