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HomeMy WebLinkAboutSS2 - Fiscal Year 2015-16 Budget - PowerPoint (Staff)May 26, 2015 Item No. SS2 FY 2015 -16 PROPOSED BUDGET OVERVIEW PART II City of Newport Beach Council Meeting May 26, 2015 4vWI PORT �- y _ n C qL/ FORN�P FY 2015 -16 Highlights • Budget is balanced • Revenues remain strong • No use of reserves for operations • sustained progress toward pension obligations • Continued focus on enhancing the community's quality of life and safety Budget Principles Budget emphasizes: • Providing a Municipal Government that Residents Demand • Providing a Safe and Secure Neighborhood • Keeping Newport Beach Looking Great • Maintaining a Prosperous, Fiscally Sustainable, and Economically Viable City Today's Agenda • Review of the Facilities Financial Plan (FFP) • Follow -up to Study Session Questions • Review Latest Updates (Revisions to printed Pro Budget Presentations newportbeachca .gov /financialinfo to Budget "Checklist" posed Budget) Facilities Financial Plan newportbeachca.gov /ffp �' - �' -L � 'p. � 7, �. r_- a -.�._ ._. _ ', What is the FFP Program? • The Facilities Financial Plan (FFP) is a long -term financial plan to fund the construction and or renovation of important community serving facilities ® Planning Tool used to analyze expected cash flows and funding requirements associated with the FFP • newportbeachca.gov/ffip v /ffp What is the latest? • Council provided project priority direction during Council study sessions on the CIR • Since updated by Staff. • Last reviewed by Finance Committee May 11, 2015. • Review and discuss the plan as needed during study session. • Council will be asked to approve the projects, scope, timing on the evening agenda. Priority Projects Visit newportbeachca.gov/ffp for a complete list of proposed projects Est. Project Cost (Today's $ Const. Start Date Marina Park 39,500,000 2014 Bonita Creek _ Artificial Turf 2,000,000 2015 Fire Station 2 — Lido 6,750,000 2016 Fire Station 5 - CDM & Library 6,757,500 2016 Fire Station 6 - Mariners (apparatus bay only) 1,200,000 2016 upset View Park w /Ped Bridges, Dog Park & Parking 10,450,000 2016 West Newport Comm. Ctr (incl pool) . 25,000,000 2018 Utilities /Corporate Yard Merge- Phase 1 4,000,000 2020 FS 1 - Peninsula & Library 6,757,500 2020 FS 3 - Santa Barbara 4,387,500 2025 Police Station at Corporate Yard 48,000,000 2025 TOTAILI 154,8021500 Visit newportbeachca.gov/ffp for a complete list of proposed projects IT (Y w Near Term Funding Sources 35,000,000 ■ Annual CF Contributions 30,000,000 - - -- - - -- 25,000,000 Private_ Contributions 20,000,000 15,000,000 10,000,000 2015 ■ Interest Earninas 2010 2017 2018 2019 Future Sources of Funding 30 year Estimated FFP Funding FY 201 6 -2045 (millions) w General Fund Contributions $446.3 (79.3 %) ■ Developer Contributions $74.9 (13.3 %) ■ Investment Earnings $41.7 (7.4 %) $562.9 Million Key Metrics &Statistics Key Metric Target Max Debt Svc as % of Revenues NA < 8.0% Minimum FFP Reserve Balance (000's) 81194 - NA Facilities Financial Planning Reserve Fund Balance 250,000,000 r1l 111 111 150,000,000 100,000,000 .1 111 l i l LO O N CO 0) O N M 'r n M N M a O N M V m M n m m O N M r M N N N N N N N N N N M M M M M M M M M M Iqt It It 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N new g o tt hea c h c a. g e v!ff p FOLLOW -UP TO PREVIOUS QUESTIONS Fiscal Year 2015 -16 Follow -up Questions 1. Can I hear more about M &o expenditures? 2. Can I hear more about expenditures by program? 3. What about our revenues other than our Top 3? 4. Where can I see parking revenue assumptions? 5. Where can I see Employee Counts by Dept? 6. What has our actual CIP spend pattern been? 7. Are developments considered in revenue estimates? 8. Does the City have a formal internal audit program? 9. Can I see employee travel to Poughkeepsie? General Fund Expenditures by Type (Millions) ■ Salaries & Benefits $124.8 (65 %) ■ Maintenance & Operation $53.4 (27 %) Capital Improvement Projects $5.3 (3 %) Transfers $12.4 (6 %) 3% Maintenance & Operations By Account Type 1% 4% (Millions) L • Contract $24.4 (4$ %) • ISF $12.7 (24 %) Supplies $4.7 (9 %) ■ Maintenance $3.9 (7 %) ■ Utilities $3.5 (6 %) ❑ Other $2.3 ON Capital Outlay $0.7 (1 %) $53.4 Million 1 % "/( 2% M &© — Contractual Services (Millions) • Professional Technical Svcs $6.6 (26 %) • Residential Refuse Collection $3.9 (15 %) Contract Recreation Instruction $2.1 (8 %) • Contract Median Services $1.6 (6 %) ■Contract Park & Facility Maint $1.2 (5 %) • Contract Parking Services $1.1 (5 %) • Contract Janitorial Services $0.8 (3 %) • Newport Coast Refuse Collectn $0.7 (3 %) Contract Helicopter Services $0.7 (3 %) is Outside Counsel - Specialized Lit $0.6 (2 %) N Contract Street Sweeping $.05 (2 %) Contract Tree Reforestation $0.25 (1 %) Contract Fuel Modification $0.25 (1 %) AllOther Contracts $5.0 (20 %) $24.4 Million The "All Other" category include contracts under $250K, are numerous, and varied including: contract street striping, steam cleaning, beach trash collection, ambulance fees, audit fees, print services, title search exp etc. Professional Technical Services Municipal Operations 2,116,341 Tree Trimming, Build Maint, Grafitti Removal, Pest Control Community Development 1,176,050 Contract Building Plan Check Services Police 764,758 Crossing Guards, Shelter Services, 800 MHz Usage Chrg City Manager 748,030 Mgmt Consulting, BID Admin, Public Broadcast Svcs Public Works 575,500 Design, Engineering, GeoTech & Construction Services Recreation & Sr. Services 421,843 Buck Gulley Maint, Build Maint & Janitorial Svcs City Council 241,000 Environmental Consulting, LAFCO Finance 211,960 Bill Printing /Mailing, Economic Consultng, MiscAuditSvcs Fire 128,131 Building Consulting Human Resources 123,770 Mgmt. Consulting & Investigative Services Library 54,085 Arts & Culture Programming City Attorney 407000 Misc Legal Services City Clerk 25,000 Minutes & Elections TOTAL $6,626,468 Internal Service Fund (ISF) Charges in M &O (Millions) T o 1 a io 22% • General Insurance Chrg $3.7 (30 %) • IT Operating Chrg $3.4 (27 %) Vehicle Replacemt Chrg $2.8 (22 %) ■ Equip Maint Chrg $1.3 (10 %) ■ IT Equip Replacement Chrg $0.9 (7 %) Parking Equip Replcmnt Chrg $0.4 (3 %) RSS Equipment Chrg $0.1 (1 %) RSS Infrastructure Chrg $0.03 (0.3 %) $12.7 Million M &O - Maintenance &Supplies Building Maint & Repair 1,039,721 26.4% Special Dept Supplies 873,853 18.5% Equipment Maint & Repair 888,161 22.5% Library Materials 625,040 13.2% Automotive Serice 879,231 223% Software License Renewal 366,343 7.7% Maint. & Repair NOC 616,118 15.6% Uniform Expense 365,544 7.7% Storm Drain Maint - - 135,000 3.4% Postage, Freight Expns 312,001 6.6% Printer Maint & Supplies 90,545 2.3% Office Supplies 264,893 5.6% Irrigation Maint & Supplies - - 57,280 1.5% Non Capital Equipment 255,445 _ 5.4% Auto Exterior Maint 55,768 1.4% Janitorial Supplies 206,766 4.4% Damage Maint & Repair - - -- 50,000 1.3% As ha €t Materials 195,253 _4.1% Lifeguard Tower Maint 38,166 1.0% PC Replacement 188,317 4.0% Maint. E Coast Hwy 26,897 0.7% Concrete Materias 150,000 3.2% Maint- BBSC 25,210 0.6% protective Gear 139,595 3.0% Generator Maint _ 11,000 0.3% Auto Parts Exp 92,000 _ 1.9% Traffic Control Maint 10,035 0.3% Shooting Range Supplies 62,800 1.3% Beach Maint. 8,000 0.2% S.W :A:T Supplies __ M 51,665 1.1% Other Maint 13,700 0.3% Other Supplies- _s 580,114 12.3% Total Maintenance 3,944,832 100.0% Total Supplies 4,729,629 100.0% Utilities, Capital, Other &Summary UTILITIES - ELECTRICITY UTILITIES - WATER TELECOM M- DATALINES UTILITIES - TELEPHONE UTILITIES - NTRL GAS Total Utilities 1, 680,416 1,332,359 237,081 139,200 OTHER AGENCY FEES TRAINING 48.7% PUBLICATIONS & DUES 38.6% TRAVEL & MEETINGS 6.9% 4.0% 59,484 1.7% 3,448,540 100.0% Capital Amount 5.2% Total 4.1% 95,000 4.1% PARK RENOVATIONS 310,000 42.3% EQUIPMENT, N.O.C. 279,369 38.1% COMPUTER EQUIPMENT 65,100 8.9% OFFICE FURNITURE FIXTURES 25,996 3.5% OFFICE EQUIPMENT 23,652 3.2% FITNESS EQUIPMENT 22,298 3.0% SOFTWRE LICENSE NEW 6,500 0.9% Total Capital 732,915 100.0% TRAINING, POST SEWER USE FEE /PROPERTY TAX RECRUITING TUITION REIMBRSMNT TRAINING /EDUCATION CITY GRANTS BANK FEES PLANNING COMMISSION All Other Total Other M &O SUMMARY 764,595 388,983 218,650 187,238 136,991 126,058 :1. 32.6% 16.6% 9.3% 8.0% 5.8% 5.4% 121,125 5.2% 95,500 4.1% 95,000 4.1% 65,000 2.8% 36,896 1.6% 28,080 1.2% 78,034 3.3% 2,342,150 100.0% Contract $ 25,572,493 48% Internal Svc $ 12,650,009 24% Supplies $ 4,729,629 9% ._ Maintenance $ 3,944,832 7% Utilities $ 3,448,540 6% Other $ 2,342,150 4% Capital Outlay $ 732,915 1% Total $ 53,420,568 100% 22 EXPENDITURES BY PROGRAM Fiscal Year 2015 -16 end1 itures by Pr©aram- General Fund FIRE -OPS 88 2320 22,715,041 4,086,940 144,077 26,946,058 15.1% PD- PATROL 74 1830 22,349,567 1,339,503 0 23,689,070 13.3% PD SUPPORT SERVICES 67 1821 6,598,088 2,585,752 17,694 9,201,534 5.2% PD- DETECTIVE 79 1850 8,322,466 171,452 0 81493,918 4.8% GS -PARKS 132 _ 3170 1,832,697 5,348,494 313,000 7,494,191 4.2% FIRE -EMS 96 2340 5,855,228 1,328,687 0 7,183,915 4.0% GS -FIELD MAIN 124 3130 3,655,075 2,350,229 14,000 6,019,304 3.4% GS- REFUSE 130 3150 267,267 4,952,595 0 5,219,862 2.9% PD- TRAFFIC 77 1840 4,589,847 442,687 0 5,032,534 2.8% FIRE- LIFEGUARDS 102 2360 3,872,989 870,326 9,550 4,752,865 2.7/0 BLDG -PLN CHK /PRMITS 115 2930 2,822,847 1,320,933 9,825 4,153,605 2.3% PW- ENGINEERING 153 5100 2,676,982 512,494 3,000 3,192,476 1.8% CENTRAL LIBRARY 168 4050 2,424,591 728,370 0 3,152,961 1.8% GS- OPERATIONS SUPPRT - 127 3140 1,173,059 1,776,124 17,550 21966,733 1.7% FACILITIES MAINTENANCE 122 3120 808,991 1,932,680 26,000 2,767,671 1.6% PW -TRANS DEVT 155 5200 1,512,570 1,013,211 1,000 2,526,781 1.4% PLANNING - -- - 108 - 2710 2,128,989 262,269 2,000 2,393,258 1.3% REVENUE ADMIN 59 0641 1,7051904 499,779 0 21205,683 1.2% SUPPORT SERVICES 158 4010 1,172,954 943,450 2,000 2,118,404 1.2% FIRE -LIFE SAFETY SERVICES 91 2330 1,362,793 652,791 20,976 2,036,560 1.1% POLICE CHIEF 65 1810 1,899,991 98,673 0 1,998,664 1.1% PD -FLEET MAINT 82 1860 258,671 1,711,642 0 1,970,313 1.1% GS- STREETTREES 135 3180 146,156 1,821,372 0 1,967,528 1.1% POLICE IT 70 1822 924,395 914,603 0 1,838,998 1.0% SUPPORTSERVICES 179 4310 1,424,367 298,980 3,050 1,726,397 1.0% CITY MGR 39 0310 1,202,784 507,194 3,854 1,713,832 1.0% FEE BASED CLASSES 183 4330 262,073 1,417,962 _ 3,400 1,683,435 0.9% enditures by Proaram- General Fund BLDG -INSPECTIONS 113 2920 1,423,363 214,566 30,990 1,668,919 0.9% FINANCIAL PLANNING 57 0620 1,348,327 243,591 0 1,591,918 0.9% HUMAN RESOURCES 46 0410 974,670 606,649 5,634 1,586,953 0.9% CITY ATTY 51 0510 1,363,448 214,200 3,000 1,580,648 0.9% OASIS 203 4410 845,228 702,302 6,641 1,554,171 0.9% PARKING LOTS & METERS 60 0643 0 11519,989 0 1,519,989 0.9% PW -ADMIN 146 5050 1,122,700 250,499 6,000 1,379,199 0.8% CDDADMIN 106 2610 1,105,901 236,535 0 1,342,436 _ 0.8% FACILITIES 199 4390 680,346 416,306 5,331 1,101,983 0.6% MARINERS BRANCH 166 4040 873,865 220,229 0 1,094,094 0.6% TRAINING -JR GRDS 99 2353 637,358 429,400 24,663 1,091,421 0.6% REC & SR SVCS ADMIN 177 4510 631,619 456,878 0 1,088,497 0.6% CITY COUNCIL 31 0110 291,982 794,350 1,800 1,088,132 0.6/a UTILITIES- ELECTRICAL 136 5300 0 1,073,012 0 1,073,012 0.6% FIRE -ADMIN 85 2310 864,806 186,590 0 1,051,396 0.6% RISK MGMT 48 0420 633,508 391,211 0 1,024,719 0.6% FINANCE ADMIN 55 0610 846,029 146,603 7,500 1,000,132 0.6% FINANCIAL REPORTING 62 0650 753,335 180,101 6,500 - 939,936 0.5% GS -ADMIN 120 3110 778,881 124,715 2,500 906,096 0.5% MARINA PARK COMM CTR 190 4345 370,320 371,600 17,845 7591765 0.4% NPT COAST COMM CTR 185 4335 332,876 398,539 9,835 741,250 0.4% CITY CLERK 35 0210 580,8.54 145,969 0 726,823 0.4% CITY ATTY - OUTSIDE LIT 52 0520 0 715,000 0 715,000 0.4% CODE ENFORCEMENT 110 2810 586,280 123,204 4,000 713,484 0.4% SR.SVCS- TRANSPORTATION 207 4420 511,957 185,317 0 697,274 0.4% CITY MGR - PIO 41 0320 353,918 340,983 0 694,901 0.4% ECON DEVT 43 0340 33,102 577,249 0 610,351 0.3% EXDenditures by Program - General Fund WATER QUALITY 151 5070 536,522 71,109 1,500 609,131 0.3% YOUTH AFTER SCHL /CAMP PRG 195 4380 389,476 75,837 0 465,313 0.3% OASIS FITNESS CENTER 205 4415 222,821 235,011 3,329 461,161 0.3% TECHNICAL PROCESSING 160 4015 298,332 63,786 0 362,118 0.2% ADULTSPORTS 181 4320 97,429 248,907 0 346,336 0.2% CDM BRANCH 164 4030 275,005 49,977 0 324,982 0.2% ND GEN FUND 239 9010 150,000 168,896 0 318,896 0.2% TIDEPOOLS 201 4395 241,274 77,373 0 318,647 0.2% AQUATICS 188 4340 193,986 83,888 0 277,874 0.2% BALBOA BRANCH 162 4020 206,993 39,883 0 246,876 0.1% EMERGENCY PREPAREDNESS 94 2335 152,361 33,311 0 185,672 0.1% CULTURAL & ARTS 171 4002 0 137,683 0 137,683 0.1% REAL PROPERTY 116 2970 0 87,527 0 87,527 0.0% YOUTH SPORTS 192 4350 33,954 53,121 0 87,075 0.0% BLDG -ADMIN 111 2910 0 66,140 4,871 71,011 0.0% PRESCHOOL PROG 197 4385 55,287 10,922 0 66,209 0.0% LITERACY 170 4060 43,438 0 0 43,438 0.0% SPECIAL EVENTS 193 4360 0 24,500 0 24,500 0.0% CITY CLRK- ELECTNS 36 0220 0 -5 000 0 5,000 0.0% TOTAL GENERAL FUND $124,807,933' _ 52,687,650 732,9151 $178,228,498 100% - -- - - - -- --- - f _ - - -. Mullion Expenditure Summary by Program --- -- Pages 20.21 of the Budget Detail newportbeachca.gov /bud get Where Can I Find More Revenue Info? Can I see Parking Revenue? 3% 2 110, 0 ° 1% a poi Pages 1 -7 of the Budget Detail newRortbeachca. govlbudget (Millions) • PROPERTY TAXES $87.9 • SALES TAX $37.0 TOT REVENUE $20.6 ----------------------- - - - - -1 CHARGES FOR SERVICES $17.2 1 1 1 1 USE OF MONEY AND PROPERTY $8.9 j 1 1 1 I [] OTHER TAXES $8.4 1 I 1 1 1 1 ❑ LICENSES AND PERMITS $5.8 1 1 1 1 1 1 1 [': FINES, FORFEITURES &PENALTIES $3.8 I 1 1 1 INTERGOVERNM ENTAL $1.8 1 1 I f 1 1 _ 1 _ OTHER REVENUE $0.4 I I 1 I E-- ---- ------ ---- -- ----- - - - - -1 All Revenues by Fund 20' a 3% _.. 70/ r1 % Pages 7 -17 of the Budget Detail newportbeachca.govlbudget (Millions) • GENERAL FUND $191.7 • WATER ENTERPRISE FUND $28.8 TIDELANDS FUND $12.1 • INSURANCE RESERVE FUND $6.9 • RETIREE MEDICAL FUND $6.0 MEASURE "M" FUND $5.6 EQUIPMENT - ALL OTHER $5.3 INFORMATION TECHNOLOGY $4.8 WASTEWATER ENTERPRISE $3.0 ALL OTHER FUNDS $13.7 Employee Count by Department by YR? GENERAL CITY GOVE7.NME14T -Hy : wro CHI v?rt City t"nige! HU731 Resod -L?B �Ity RC�TE'i =trance Total 2613 -14 F.? FIE C.C: 0.0 a.1n 0'016 ;.0 0.00 FPT GTE 7. 9.00 YA^ 2.56 61.00 2,67 2014 -15 2013 -16 FIT FTE FPT GTE 0.66 ISO 0 -Cz 106 4.06 C.C6 6.12 ]A6 ?.00 C ?= 7.C_ 0. ?1 ' 1.51 @.'..0 16.!7 136 5.01 bda E.17 a 221.31 '1 31.`z 271 941.60 4.25 55.00 42S v t f i f Pagel 84 of t e Perfarmap e Plan newportbeachca.govlbudget 5 5 �5 5 4 Historical Capital Project Spending? $120 $100 $80 $60 $40 $20 2010 2011 Actual Actual (Millions) 2012 2013 2014 2015 Actual Actual Actual Page 185 of the Performance Plan newportbeachca.govlbudget Ca rry 2016 New CIP New Development Considered in Revenue Assumptions? Yes Developer Contributions — Newport North, Uptown Newport, Meridian and more Public Benefit Fees • 98% to Facilities Financial Plan (FFP) Projections • 2% to Culture & Arts Facility Fund • Park -In Lieu Fees • Impact on Assessed Property Values - Newport North • Sales Taxes — Uptown Newport — Jazz Semiconductor Tenant Formal Internal Audit Program? • Contract with management consultants (as needed) • Contract with audit firms to perform (as needed): • Performance Audits • Agreed Upon Procedures (AUP) • Compliance audits by oversight agencies • Annual Financial Statement Audit • Annual Single Audit • CIA and CPAs on Staff w%Ec;rae � wok zsEU- �� vrCo*ct mv,WSrs � cc,�rtu x s Can I See Employee Travel to Poughkeepsie? Citizen Transparency Portal Coming Soon! • To be implemented by fiscal year end June 30, 2016 • Easy public access via any internet browser dynamic data for year -to -date and historical searches • Transaction details for granular inquiries • Data export options via Excel, PDF or image files . "I r ..R aati�� !60 VOW r ..R Useful Web Links &Contact Info newportbeachca.govlbudget newporteachca.gov /cafr newportbeachca.govlpers Budget Audited Financials Pension Actuarial Vals. newportbeachca.gov /ffp Facilities Financial Plan (FFP) Remember this one: newportbeachca .govlfinancialinfo All of the above Dan Matusiewicz Finance Director danm _.newportbeachca.gov 949.644.3123 34 BUDGET CHECKLIST Fiscal Year 2015 -16 Checklist Items — Administrative Budget Fiscal Year 2014 -15 Surplus Increase (Decrease) Unassigned, Unrestricted General Fund Fund Balance $ (1,982,412) General Fund Transfer Out- Neighborhood Enhancement Fund $ 991,206 General Fund Transfer Out- Retiree Insurance fund for OPEB Liability $ 991,206 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - ADMINISTRATIVE $ - Checklist Items — Revenue Estimates Budget DepartmentlAccount Number /Description Increase (Decrease) 9010 -4404 General Fund - UTOT Residential Tax $ 40,000 425 -5898 Public Arts & Culture - Visit Newport Beach Public Benefit Fee $ 150,000 TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET $ 190,000 TOTAL CHANGES TO THE PROPOSED REVENUE BUDGET BY FUND General Fund $ 40,000 Public Arts Fund $ 150,000 Total Changes to the Proposed Revenue Budget $ 190,000 Operating Budget Checklist Budget Department/Account NumberfDescription Increase (Decrease) City Manager /Economic Development Reclassifyone full -time Public Information S;pecialistto Administrative Analyst $ 8,130 Finance 31 FTE to provide short -term lodging permit enforcement (estimate related revenue increase of $40,000) $ 20,000 Fire Reclassifyone full -time Department Assistant to Senior Fiscal Clerk in Fire EMS $ 3,974 Add one .75 FTE Senior Fiscal Clerk Limited Term in Fire Administration (funded in IT ERP budget) $ 23,858 Lifeguard restructuring - Eliminate 1 vacantfull -time LG Officer position, upgrade 3 full -time LG Officer positions to 3 full -time LG Captain positions and add 3 .72 FTE LG Officers. Delayed implementation of new .72 FTE LG Officers results in first year savings. $ (5,579) Library $ Cultural Arts Eliminate one full -time Librarian II and reallocate funds to 1.96 FTE Library Assistant position $ (32,294) Municipal Operations Reclassify Superintendent classification to Sr Management Analyst in Division 3150 $ - Student Intern Program - Conservation of Outside Irrigation Water (Notification to Customers) $ 45,000 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL RELATED $ 63,089 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund $ (5,769) Water Fund (Student Intern program originally in General Fund) $ 45,000 Technology Equipment Fund $ 23,858 Total Changes to the Proposed Operating Budget $ 63,089 Operating Budget Checklist nt/Account Num Budget Increase (Decrease) Balboa Museum & Historical Society Grant $ 20,000 Newport Beach Sister Cities Grant $ 3,000 Community Development Reduction for Building plan review service contract $ (90,000) Library & Cultural Arts ContractArts Program Manager $ 60,000 Police Beach Security and Fire Ring Management during evening hours at CDM Main and Balboa Pier $ 110,000 Equipment Replacement To allign equipment replacement purchase authorization, erroneouslyom mitted from proposed budget, with department internal service charges $ 954,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET- M&O $ 1,057,922 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET - PERSONNEL AND M &O $ 1,121,011 TOTAL CHANGES TO THE PROPOSED OPERATING BUDGET BY FUND General Fund $ 97,231 Technology Equipment Fund $ 978,780 Water Fund (Student Intern program originally in General Fund) $ 45,000 Total Changes to the Proposed Operating Budget $ 1,121,011 Checklist Items — CIP Additions Budget Department/Account Number /Description Increase (Decrease) Capital Improvement Project ##'# #- C2002065 CdM Entry Way $ 400,000 ####- C ####f# ## Median Landscape Enhancements - Drought Response $ 500,000 rrn Drain rm Drain 7012 - 0:2502018 Bayview Heights Drainage /Runoff Treatment $ 10,000 7251- C2001012 Residential Street0verlap Program $ 12,369 TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET TOTAL CHANGES TO THE PROPOSED CIP EXPENDITURE BUDGET BY FUND General Fund Neighborhood Enhancement Fund Transportation 8, Circulation Fund Contributions Fund Measure M Fund Total Changes to the Proposed CIP Exp Budget $ (87,631) $ 900,000 $ (500,000) $ 902,369 $ (1,390,000) $ (87,831) Changes to Rebudgeted C[Ps DepartmentlAccount NumberlDescription increase (Decrease) Public Works 7012- C2502017 Little Corona W4 Project $ 75 7013- C2001011 Slurry Seal Program $ (573,200 7013- C2001013 Landscape' Enhancement Program $ (104,380 7013- C2002048 Newport Blvd/32nd St Nbd $ 6,975 7013- C2002060 Old Newport Blvd & W Coast Hwy(Design) $ 24,824 7013- C2002071 West Coast Highway Landscape $ 48,000 7013- C2002074 Ocean Blvd Concrete Replc $ 23,415 7013- C3002029 Lower Sunset New Park Concept $ (10,893 7013- C3002031 Tustin Ave Traffic Calming $ (14,225 7014- C3002027 Mariners Mle Studies $ (22,701 7014- C5002022 Bayview heights Restoration $ 16,814 7014 - (;8002031 Local Coastal Program Plan $ 4,425 7014- C8002037 Balboa Island Enhancements $ 188,640 7015- C4002011 CdM Pocket Park $ 2,226 7015- C4002013 Back Bay New Park $ 2,600 7181- C2002018 DoverMestcliff Or St Rehab $ 2,935 7181- 02002068 15th St Balboa Reconstruction $ (172,200} 7181- C2002072 Irvine Ave Pavement Rehab $ {15,050} [. 7231- C4801003 Bay Beach Sand MgmUMnor Dredging $ (94,400) 7241- C4402009 Balboa Marina Public Pier Feasibility $ 48,000 7251- C2002018 DoverNVestcliff Or St Rehab $ (583,000) 7251- C4402018 Abandoned Watercraft Abatement $ 125,700 7251- C5002004 Big Canyon Wash Restoration $ 30 Changes to Rebudgeted CIPs (cont.) Budget Department/Account NumberlDescription Increase (Decrease) 7251- C5002019 Santa Ana Delhi Regional Project $ 1,500,000 7251- C5002022 Bayview Hgts Restoration $ (100,000) 7255- C5100968 MWDOC Rebate Project $ 70,000 7261- C3002018 Traffic Signal Modernization: Ph 6 $ 8,645 7261- C3002023 Traffic Signal Modernization: Ph 8 $ (7250) 7282- C2002076 Macarthur Blvd Pavement Rehab $ (100) 7284- C2002060 Old Newport Blvd & W Coast Hwv (Design) $ 50 7404- C1002042 Fire Station No. 5! Library $ 100 7410- C1002035 Civic Center OCIP Loss Claims $ 152,585 7412- C4002012 Sunset View Park $ 2,000 7417- C4002017 Bonita Creek Park Turf Replc $ (1,544,549) 7425- C8002036 Arts & Culture Master Plan $ (35,315 7511- C6002014 Newport Blvd Water Main $ 208,000 7521- C6002017 Central Irrigation System Upgrades $ 20,900 7524- C6002015 Water Well Project $ 16,400 7541- C6002016 SCADASystem Upgrade $ 20,000 TOTAL CAPITAL PROJECT REBUDGETS $ (2,637,069) Changes to Rebudgeted CIPs (cont.) CAPITAL IMPROVEMENT PROGRAM REBUDGETBYFUND General Fund Civic Center Fund Contributions Fund Environmental Contributions Fund Fire Stations Fund Measure M Competitive Fund Measure M Fund Public Art & Cultural Fund Parks & Community Centers Fund State Gas Tax Fund Sunset Ridge Park Fund Tidelands Fund Tidelands Harbor Capital Fund Transportation & Circulation Fund Wastewater Capital Fund Water Capital Fund Total CIP RebudgetslChanges '$ (407,406) $ 152,585 '$ 942,730 $ 70,000 $ 100 '$ (29,950) F$ (1,981,090) $ (35,315) $ (1,544,549) '$ (115,769) $ 2,000 r$ (85,100) $ 48,000 '$ 1,395 $ 20,000 F$ 325,300 $ (2,637,669) Personnel Change Summary FY 16 Full -time Position Changes (1) Deputy Human Resources Director 1 Civilian Investigator 1 Police Sergeant 3 Police Officer 1 Recreation Manager 1 Recreation Supervisor 1 Office Assistant 1 Facilities Maintenance Worker II (2) Refuse Worker (1) Utilities Specialist M Inventory Assistant 4 Net Change in Positions as printed (1) Lifeguard Officer M Librarian II 2 Net Change in Positions with Checklist F. General Fund - Surplus Summary Net Surplus from Proposed Budget 229,000 Checklist Items: Revenues: 9010- 4404General Fund - UTOT Residential Tax 40,000 Expenditures: Reclassifyone full -time Public Information Specialistto Administrative Analyst 8,130 31 FTE to provide short-term lodging permit enforcementlestimate related revenue increase of $40,0001 20,00D Reclassifyone full -time Department Assistantto Senior Fiscal Clerk in Fire EMS 3,974 Lifeguard restructuring- Eliminate 1 vacantfull -time LG Officer position, upgrade 3 full -time LG Officer positions to 3full -time LG Captain positions and add 3.72 FTE LG Officers. Delayed implementation of new .72 FTE LG Officers results in first year savings. (51579) Eliminate one full -time Librarian II and reallocate funds to 1.96 FTE LibraryAssistant position (32,294) Balboa Museum &Historical Society Grant 20,000 Newport Beach Sister Cities Grant 3,000 Reduction for Building plan revi e w s e rvi ce contract ( 90,000) Contract Arts Program Manager 60,000 Beach Securityand Fire Ring Management during evening hours at CDMMain and Balboa Pier 110,000 Net Surplus from Proposed +Checklist: 171,769 What's next? Evening Agenda: Hold a Public Hearing Receive Public Input o Approve the Budget checklist Adopt Resolution 2015- adopting the FY 2015 -10 Budget as amended by the checklist Questions &Comments r IW POR y� 1V `f �4LI FO Fzt1 City's budget documents can be accessed at: www.newportbeachca.gov/budget