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HomeMy WebLinkAbout22 - Accept Check from California State LibraryCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 22 January 13, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: LIBRARY SERVICES CYNTHIA PIRTLE, LIBRARY DIRECTOR, 949 - 717 -3810 cpirtle@city.newport-beach.ca.us SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM CALIFORNIA STATE LIBRARY AND SERVICES. RECOMMENDATION: APPROPRIATE FUNDS FOR LITERACY Approve a Budget Amendment to increase expenditure appropriations by $20,000 in Division 4060, Literacy, and to increase revenue estimates for the same amount in Account No. 4010 -4832, California Library Literacy Services. DISCUSSION: The Newport Beach Public Library Literacy Services has been awarded $20,000 (State Funds 2008/09) matching funds for expenditures in the 2008/09 fiscal year. The check was deposited into revenue account 4010 -4832 for California Library Literacy Services (CLLS) - PCA 91992. on December 1, 2008. This is the first installment amount (base funding) that will support the approved CLLS program components of Adult Literacy Services & Families for Literacy. Please approve a budget amendment and appropriate the funds to Salary & Benefits and Maintenance & Operations expenditure accounts. When appropriated, funds will be used to augment Literacy Services as follows: Salary & Benefits Accounts Amount Appropriated I. 4060 -7020 Salaries — Perm Part Time $15,000. Funding to pay salaries of the Literacy Services Coordinator and Assistant II. 4060 -7210 Health /Dental/Vision $1,200. III. 4060 -7425 Medicare Fringes $250. IV. 4060 -7439 PERS Employee Contribution $750. V. 4060 -7440 PERS Employer Contribution $1,000. Subtotal 18,200 Maintenance & ODerations Accounts I. 4060 -8010 Advertising /Public Relations $300. II. 4060 -8012 Programming $100. III. 4060 -8105 Training $100. IV. 4060 -8140 Office Supplies $300. V. 4060 -8260 Library Materials $1,000. Subtotal 1,800 OTA 20,000 Submitted by: nthia Pirtle, Library Services Director cc: copy of check for $20,000 from CA State Library THE DACK OF THIS bOCUMENT CONTAINS AN ARTFICIAL WAT..—ER-. M�ARK .. - _ V_IE_W _ . AT AANULE WMWWTNUMBEA �`u e�1'C ©f r ROfl�nlOG� 04-133430 FUND NO. FUND NAME THE TREASURER OF THE STATE WILL PAY OUT OF THE 0001 GENERAL FUND IDENTIFICATION NO. . MO. DAY I YR. 6120 11: 14: 2008 90- 1942/1211 04133430 ii n TO 4 0 - -- NEWPORT BEACH PUBLIC LIBRARY;, u j Ii I JOHN r CAIJFORNIA STA R i 211131.231: 041331.30911• I REMITTANCE ADVICE VENDOR -ID STD. 4UG (REV. 4-95) DOOODOM676_00 DERARTMENT NAME CALIFORNIA STATE LIBRARY PAGE 1 STATEOFGALIFOI THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELO' DEPARTM 14T ADDRESS CLAIM SCHED %CONTRACTED FISCAL SERVICES 865234 WEST SACRAMENTO CA 95798 -9052 VENDOR 6EWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE. NEWPORT BEACH CA 92660 -7916 PYMT INQUIRIES: (916)376 -525 FEDERAL TAX ID NO. OR SSAN RP IVPE TAYM TOTALREPORIEDTOMS .00 10/22/08 * * ** 20000.00 ALIFORNIA STATE LIBRARY' ALIFORNIA LI,B:RARY LITERACY ERVICES, STATE :FUNDS.: CA 91992, FY 2'008/1609 IRECT QUESTIONS TO -STATE IBRARY BUDGET OFFICE AT 916) 651 -0976 TOTAL PAYMENT t!1 Ii City of Newport Beach BUDGET AMENDMENT 2008 -09 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations nX SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 09BA -033 AMOUNT: $20,000.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations to accept a check from the California State Library for for Literacy Services. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Fund Account Description Debit Credit REVENUE ESTIMATES (3601) Fund /Division Account Description 4010 4632 Support Services - CA Literacy Campaign $20,000.00 EXPENDITURE APPROPRIATIONS (3603) Division Account Description 4060 7020 \ Literacy - Salaries Perm Part Time $15,000.00 4060 7210 \ Literacy- Health/DentaWision $1,200.00 4060 7425 Literacy - Medicare Fringes . $250.00 4060 7439 Literacy - Pers Employee Contribution $760.00 4060 7440 Literacy - Pars Employer Contribution $1,000.00 4050 8010 Literacy - Advert & Pub. Relations $300.00 4060 8012 Literacy - Programming $100.00 4060 8105 Literacy - Training $100.00 4060 8140 Literacy - Supplies Office NOC $300.00 4060 8260 Literacy - Library Materials $1,000.00 Automatic System Entry. Signed: �! " / /'i�i�ria /i�2v /.2 -0?3— 07 �a Financial Approval: Admi 'strative Services Director Date / Signed: / Administrative A proval: City Manager Da Signed: City Council Approval: City Clerk Date