HomeMy WebLinkAbout10 - Building D Locker Room and Restroom RemodelCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. io
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Project Engineer
949 -644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: GENERAL SERVICES BUILDING D LOCKER ROOM AND RESTROOM
REMODEL — COMPLETION AND ACCEPTANCE OF CONTRACT NO.
4029
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4, Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On June 24, 2008, the City Council authorized the award of General Services Building
D Locker Room and Restroom Remodel to R. G. Fleming Inc. The contract provided
for mobilization, removing certain interior portions of the General Services Building -D
Automotive Division locker room /restroom located at 592 Superior Avenue, remodeling
the locker room /restroom at that facility including replacing toilets, sinks, urinals,
mirrors, ventilation fans, floor and wall tile, lockers, and repainting.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $86,267.00
Actual amount of bid items constructed: $84,917.00
Total amount of change orders: $3,477.00
Final contract cost: $88,394.00
General Services Building D Loaer Room and Restroom Remodel - Completion and Acceptance of Contract No. 4029
January 13, 2009
Page 2
The decrease in the actual amount of bid items constructed over the original bid
amount resulted from the deletion of the painting of a handicapped parking space which
had previously been painted by the General Services. The final overall construction
cost, including one change order, was 2.5 percent over the original bid amount. The
one change order was for additional framing to modify the drywall ceiling.
A summary of the project schedule is as follows:
Estimated completion date per June `07 schedule: November 3, 2008
Project award for construction: June 24, 2008
Estimated completion date at award: November 3, 2008
Actual substantial construction completion date: November 14, 2008
The project was delayed due to issues with the Contractor's insurance provider and
questions regarding the correct documentation for the required coverage.
Environmental Review:
A Notice of Exemption has been filed with the County Clerk.
Funding Availability:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
Incidentals
Total Project Cost
$88,394.00
$435.37
$88,829.37
Funds for the construction contract were expended from the following accounts:
Account Description
Corporation Yard Bldg. D Rehabilitation
General Fund (Budget Amendment)
Prepared by:
Stephen fuy '
Project Engineer
Account Number Amount
7011- C1002001 58,000
7011- C1002001 $ 41,000
Total: $ 99,000
Submitted
m G. Badum
Works Director