HomeMy WebLinkAbout15 - Tennis Court Fence Replacement at Grant Howald ParkCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
January 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Patrick Arciniega
949 - 644 -3347 or parciniega @city.newport - beach.ca.us
SUBJECT: TENNIS COURT FENCE REPLACEMENT - GRANT HOWALD PARK —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4043
Recommendations:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On July 8, 2008, the City Council authorized the award of Tennis Court Fencing
Replacement at Grant Howald Park to Harris Steel Fence, Co. The contract provided
for the removal of degraded tennis court fencing, poles, windscreen and practice
boards and replacement with new materials. In addition, the Recreation Department
scheduled resurfacing the courts during this time. The contract has now been
completed to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $79,849.00
Actual amount of bid items constructed: $79,849.00
Total amount of change orders: $4,205.95
Final contract cost: $84,054.95
Two change orders resulted from the need for a barrier to keep loose dirt off of the
courts and the second was for labor and time to break out old light footings that were
Tennis Court Fence Replacement Grant Howald Park - Completion and Acceptance of Contract No.4043
January 13, 2009
Page 2
not shown on the plans. The final overall construction cost including Change Orders
was 5.3% percent over the original bid amount.
The first Change Order in the amount of $3,164.00 provided for the removal of
additional concrete footings and a gate for Sunset Ridge Park.
The second Change Order in the amount of $1,041.95 provided for the installation 160'
lineal feet of Trex barrier.
A summary of the project schedule is as follows:
Estimated completion date per June '08 schedule: November 15, 2008
Project award for construction: July 8, 2008
Estimated completion date at award: October 24, 2008
Actual substantial construction completion date: November 14, 2008
Construction was completed slightly later than anticipated in order to allow for
resurfacing of the courts prior to completing the project.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices were
distributed by the contractor to both residents and businesses. The first notice was
distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Funding Availability:
Total project expenses are summarized as follows:
Construction $84,054.95
Construction Inspection 1,100.00
Incidentals 172.76
Total Project Cost $85,327.71
Tennis Court Fence Replacement Grant Howald Park - Completion and Acceptance of Contract No.4043
January 13, 2009
Page 3
Funds for the construction project were expended from the following accounts):
Account Description
Tennis Court Fence
Replacement
Prepared by:
Patrick Arciniega
Project Manager
Account Number
7015- C4120928
Amount
$84,054.95
Total: $84,054.95
Submitted by:
to a adum
ublic orks Director