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HomeMy WebLinkAbout08 - Lido Isle Street RehabilitationCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 8 January 27, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Patrick Arciniega, Senior Civil Engineer 949 - 644 -3311 or parciniega @city.newport - beach.ca.us SUBJECT: LIDO ISLE STREET REHABILITATION — CONTRACT NO. 4096 - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH WALDEN & ASSOCIATES FOR DESIGN SERVICES Recommendation: Approve a Professional Services Agreement with Walden & Associates, of Irvine, CA, for design of final construction plans for Lido Isle Street Rehabilitation at a not to exceed price of $99,420.00 and authorize the Mayor and City Clerk to execute the Agreement. Discussion: On November 25, 2008, Council awarded a contract to Coast Surveying in the amount of $67,604.00 for survey of the project area to begin base map preparation for design. Due to schedule constraints and a large work load, adequate staff resources are not available. to complete this project in house; therefore, staff is recommending Council authorize this agreement with Walden & Associates for design services so that the work can be completed by the end of February 2009 and construction can begin this spring as scheduled. The City considered three design firms: Civil Works Engineers, Nolan Consulting Inc., and Walden. Due to the workloads of Civil Works Engineers and Nolan Consulting, Inc., the City requested a proposal from Walden & Associates for the remaining work required to complete construction plans, estimates and specifications that can be competitively bid by Public Works and scheduled for construction in spring 2009. The proposed not to exceed professional engineering services fee is $99,420.00. The scope of Walden & Associates professional services will include: • Final Engineering — Preparation of Construction Documents Project Management, Meetings • Striping Plans • Record Drawings Lido Isle Pavement Rehabilitation — Approval of PSA with Walden & Associates January 27, 2009 Page 2 Environmental Review: Engineering design services are not projects as defined by the California Environmental Quality Act (CEQA) Implementing Guidelines. Funding Availability: There are sufficient funds available in the following account for the project: Account Description Traffic Congestion Relief Prepared by: Patrick Arci a a, P.E. Senior Civil Ert6ineer Account Number Amount 7191- C2002021 $ 99,420.00 Total: $ 99,420.00 Submitted by: .4 Stephen G. Badum Public Works Director Attachment: Professional Services Agreement Location Map • � �iiin�`s ,vf �r,, • 11,11PORT ■• ■• PUBLIC WORKS - - REHABILITATION PROFESSIONAL SERVICES AGREEMENT WITH SOCAL WALDEN, INC. DBA WALDEN & ASSOCIATES FOR LIDO ISLE STREET REHABILITATION THIS AGREEMENT is made and entered into as of this day of 2009, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "City "), and SOCAL WALDEN, INC., a California Corporation, doing business as ( "DBA "), WALDEN & ASSOCIATES, whose address is 2552 White Road, Suite B, Irvine, California, 92614 ( "Consultant'), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City is planning to repave the following streets: Via Lido, Via Oporto, Via Malaga, and the western side of Via Lido Island. C. City desires to engage Consultant to prepare plans and specifications for the Lido Isle Street Rehabilitation ( "Project "). D. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement. E. The principal members] of Consultant for purposes of Project, shall be David L. Bacon, P.E. F. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: TERM The term of this Agreement shall commence on the above written date, and shall tenninate on the 31st day of December, 2009, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference. The City may elect to delete certain tasks of the Scope of Services at its sole discretion. 3. TIME OF PERFORMANCE Time is of the essence in the performance of services under this Agreement and Consultant shall perform the services in accordance with the schedule included in Exhibit A. The failure by Consultant to strictly adhere to the schedule may result in termination of this Agreement by City. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 3.1 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.2 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by either telephone, fax, hand - delivery or mail. 4. COMPENSATION TO CONSULTANT City shall pay Consultant for the services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Ninety -Nine Thousand, Four Hundred Twenty Dollars and no /100 ($99,420.00) without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.1 Consultant shall submit monthly invoices to City describing the work performed the preceding month. Consultant's bills shall include the name of the person who performed the work, a brief description of the services performed and/or the specific task in the Scope of Services to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant: 2 A. The actual costs of subconsultants for performance of any of the services that Consultant agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. B. Approved reproduction charges. C. Actual costs and /or other costs and /or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4.3 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated DAVID L. BACON to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. PATRICK ARCINIEGA shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his/her authorized representative shall represent City in all matters pertaining to the services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: 3 A. Provide access to, and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide blueprinting and other services through City's reproduction company for bid documents. Consultant will be required to coordinate the required bid documents with City's reproduction company. All other reproduction will be the responsibility of Consultant and as defined above. C. Provide usable life of facilities criteria and information with regards to new facilities or facilities to be rehabilitated. 8. STANDARD OF CARE 8.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required by this Agreement, and that it will perform all services in a manner commensurate with community professional standards. All services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the professional standard of care. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force in effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses M (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator and /or his /her duly authorized designee informed on a regular basis regarding the status and 5 progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of work. Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. A. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. C. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. D. Coverage Requirements. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non- payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or N. other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. iii. Automobile Liability Coverage. Consultant shall maintain automobile insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. iv. Professional Errors and Omissions Insurance. Consultant shall maintain professional errors and omissions insurance, which covers the services to be performed in connection with this Agreement in the minimum amount of one million dollars ($1,000,000). E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: L The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant. ii. This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant's operations or services provided to City. Any insurance maintained by City, including any self - insured retention City may have, shall be considered excess insurance only and not contributory with the insurance provided hereunder. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days written 7 notice of non - payment of premium) written notice has been received by City. F. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claim made or suit instituted arising out of or resulting from Consultant's performance under this Agreement. G. Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership or joint- venture. 16. SUBCONTRACTING City and Consultant agree that subconsultants may be used to complete the work outlined in the Scope of Services. The subconsultants authorized by City to perform work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. The City is an intended beneficiary of any work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and the City. Except as specifically authorized herein, the services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. `;3 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. All improvement and/or construction plans shall be prepared with indelible waterproof ink or electrostaticly plotted on standard 24 -inch by 36 -inch Mylar with a minimum thickness of three mils. Consultant shall provide to City 'As- Built' drawings, and a copy of digital ACAD and tiff image files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. 18. COMPUTER DELIVERABLES CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with the City's digital submission requirements for Improvement Plans. The City will provide AutoCAD file of City Title Sheets. All written documents shall be transmitted to City in the City's latest adopted version of Microsoft Word and Excel. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes in writing the release of information. 20. OPINION OF COST Any opinion of the construction cost prepared by Consultant represents his /her judgment as a design professional and is supplied for the general guidance of City. Since Consultant has no control over the cost of labor and material, or over 0 competitive bidding or market conditions, Consultant does not guarantee the accuracy of such opinions as compared to contractor bids or actual cost to City. 21. INTELLECTUAL PROPERTY INDEMNITY The Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. 22. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 23. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his/her designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 24. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or restoration expense shall be bome by Consultant. {Nothing in this paragraph is intended to limit City's rights under the law or any other sections of this Agreement. 1Mi 25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 26. CONFLICTS OF INTEREST The Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 27. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Patrick Arciniega Public Works Department City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92663 Phone: 949 -644 -3347 Fax: 949 - 644 -3318 All notices, demands, requests or approvals from CITY to Consultant shall be addressed to Consultant at: Attn: David L. Bacon, P.E. Walden & Associates 2552 White Road, Suite B Irvine, CA 92614 Phone: 949 - 660 -0110 Fax: 949 - 660 -0418 11 28. TERMINATION In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. Notwithstanding the above provisions, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 29. COMPLIANCE WITH ALL LAWS Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 30. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 31. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 32. CONFLICTS OR INCONSISTENCIES 12 In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 33. INTERPRETATION The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 34. AMENDMENTS This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 35. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 36. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 37. EQUAL OPPORTUNITY EMPLOYMENT Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. 13 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: ®�- C_ ffl-� City Attorney for the City of Newport Beach ATTEST: Leilani Brown, City Clerk CITY OF NEWPORT BEACH, A Municipal Corporation LIM Mayor for the City of Newport Beach CONSULTANT: M (Corporate Officer) Print Name: (Financial Officer) Print Name: Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates 14 AMA Walden & Associates Contract Agreement with City of Newport Beach EXHIBIT "A" SCOPE OF SERVICES Consultant agrees to perform the following Scope of Services: December 22, 2008 In performing its services hereunder, Walden & Associates will receive information prepared or compiled by others, the accuracy and completeness of which Walden & Associates is entitled to rely upon without independent evaluation or verification. This project consists of the following streets and limits • Via Lido from Newport Blvd. to Via Lido Soud • Via Oporto from Via Lido to 32nd St. • Via Malaga from Via Oporto to Via Lido • Via Antibes from Via Lido Soud to Via Lido Nord • Via Barcelona from Via Lido Soud to Via Lido Nord • Via Cordov from Via Lido Soud to Via Lido Nord a • Via Dijon from Via Lido Soud to Via Lido Nord • Via Eboli from Via Lido Soud to Via Lido Nord • Via Firenze from Via Lido Soud to Via Lido Nord • Via Genoa from Via Lido Soud to Via Lido Nord • Via Florence from Via Lido Soud to Piazza Lido • Via Fermo from Via Lido Soud to Via Firenze • Via Grazina from Via Havre to Via Lido Nord, • Via Havre from Via Lido Soud to Piazza Lido • Piazza Lido from Via Florence to Via Koron • Piazza Genoa from Via Lido Soud to Via Genoa • An alley between Via Lido Soud and Via Lido Nord just north of Via Antibes Task 1: Street Improvement Plans Prepare Street Improvement Plans for the pavement rehabilitation of the streets listed within the project limits as stated above. This will be plan and profile at a scale of 1" = 20' and will include limits of grinding and overlay, removal and replacement of pavement, curb, curb and gutter, sidewalk, cross - gutters and access ramps as necessary and agreed upon with the City. The base sheet utilized for these plans will be based on the Topographic Survey provided by the City in an AutoCADD digital format. This assumes said topographic survey is complete, accurate and adequate for the intended use. This task will also include researching City records for existing improvements within the project limits. JN: 001 1 - 000 -A839 Exhibit "A" Page 2 Client Initials Walden & Associates Contract Agreement December 22, 2008 with City of Newport Beach Task 2: Striping Plans: Prepare Striping Plans for the streets within the project limits. This will show matching and restriping to the existing conditions. This plan will be prepared per City requirements and will reference Caltrans striping details as appropriate. Task 3: Utility Research and Coordination: Contact the applicable utility companies, to obtain locations and Atlas Maps of their facilities within the project limits. This will be used for identification of facilities for protection during construction and determining responsibility for adjusting to grade. We will notify the utility companies of the proposed project improvements for coordinating their work and for adjusting their facilities to grade in conjunction with the City's project. Task 4: Quantity and Cost Estimates: Prepare a preliminary cost estimate for budgeting purposes based on preliminary plan and profiles. Prepare final quantity estimates to be included in the contract document portion of the Specifications for all construction work as shown on the final plans. Task 5: Specifications: Prepare specifications for the proposed street improvements based on the plans referenced above. These specifications will consist of City provided boilerplate specifications which we will modify as applicable, and will include any related special provision sections as needed. Task 6: Project Management, Meetings and Coordination: Provided an allowance of 40 hours for project management, meetings and coordination with the City and consultants as required. Task 7: Record Drawings Provide record drawings based on contractor provided and City approved redline mark -ups at the completion of construction. Task 8: Reimbursables: Generally we will use the City's account at Mouse Reprographics for reproduction and deliveries. However, for times when this is inconvenient we will provide an allowance for reimbursables to include blueprinting, CAD plotting, reproduction and deliveries. ADDITIONAL SERVICES: Services which are not specifically identified herein as services to be performed by Walden & Associates, or its consultants, are considered "Additional Services" for purposes of this Agreement. Client may request that Walden & Associates perform services which are Additional Services. However, Walden & Associates is not obligated to perform such Additional Services unless an amendment to this Agreement has been fully executed setting forth the scope, schedule and fee for such Additional Services. In the event Walden & Associates performs requested Additional Services before receipt of such executed Amendment, Client acknowledges its obligation to pay for JN: 0011 - 000 -A839 Exhibit "A" Page 3 Client Initials Walden & Associates Contract Agreement December 22, 2008 with City of Newport Beach such services at Walden & Associates' standard rates, within 30 days of receipt of Walden & Associates' invoice. All Additional Services shall be billed in accordance with the current Standard Fee Schedule. (Exhibit g ") EXCLUSIONS: Consulting services relating to any of the following items are specifically excluded from this contract. • Soils engineering, testing and reports. • Supplemental ground topo pick -up. • Title Reports, recorded documents, etc. • Construction staking or certifications. • Offsite improvements except as defined herein. • Storm Water Pollution Prevention Plan (S.W.P.P.P.) • Erosion Control Plan. • Access or Traffic Control Plans • Any task not specifically indentified herein. ASSUMPTIONS AND CLIENT RESPONSIBILITIES Consultant's obligations hereunder are based upon the following understandings: • Topographic survey will be prepared by others and provided in an AutoCADD digital format and will be used for preparation of base sheets. This assumes said topographic survey is complete, accurate and adequate for the intended use and no ground topo pick -up will be required by Walden & Associates to supplement for joins and /or design purposes. • City will provide all available As -Built and Record Drawings for use in design. • City shall furnish pavement analysis report with recommendations for rehabilitation acceptable to the City and shall be used as a basis for this project. • Construction Staking will be part of the Contractor's responsibility. • Traffic Control Plans will be part of the Contractor's responsibility. • Stormwater Pollution Prevention Plan (SWPPP) will be part of the Contractor's responsibility. • Prevailing wages do not apply to the Civil Engineering Services phase of the project. • City shall pay all governmental fees and costs. JN: 0011- 000 -A839 Exhibit "A" Page 4 Client Initials D Walden & Associates Contract Agreement with City of Newport Beach EXHIBIT "B" COMPENSATION Client agrees to compensate Consultant as indicated below: Task Description Design Phase Services: 1 Street Improvement Plans 2 Signing and Striping Plans 3 Utility Research and Coordination 4 Quantity and Cost Estimates 5 Specifications 6 Meetings, Coordination, and Project Management 7 Record Drawings 8 Reimbursables 'See Labor -Hour breakdown December 22, 2008 Budget $ 67,080 $ 10,700 $ 2,280 $ 3,280 $ 4,760 $ 5,380 $ 3,940 $ 2 000 'Total Compensation $99,420 Progress billings will be forwarded to the Client on a monthly basis. These billings will include the fees earned for the billing period plus all direct costs advanced by Consultant. The Client shall make every reasonable effort to review invoices within fifteen (15) working days from the date of receipt of the invoices and notify Consultant in writing of any particular item that is alleged to be incorrect. The fees proposed herein shall apply until December 31, 2009. Work shall commence upon receipt of a signed copy of this Contract Agreement. JN: 0011- 000 -A839 Exhibit "B" Page 5 Client Initials Walden & Associates Contract Agreement with City of Newport Beach STANDARD FEE SCHEDULE The following fees are effective through December 31, 2009. $160.00 /hr. for Principal $140.00 1hr. for Project Manager $125.00 /hr. for Project Engineer $110.00 /hr. for Design Engineer $85.00 /hr. for Assistant Engineer /Designer/ Cad Draftsman $60.00 /hr. for Clerical /Processor Exhibit B December 22, 2008 Reproduction, deliveries, and other reimbursables will be surcharged 10% and billed in addition to the above fees. JN: 0011- 000 -A839 Exhibit "fj" Page 6 Client Initials VvWSOC & SOCIATES Lido Isle Pavement Rehabilitation Phase 1 Labor -Hour Fee Proposal Rates $160 /hr $140 /hr $125 /hr $110 /hr $85 /hr $60 /hr E c c w O V d ] m C 0 5 " `m Task Task a` o a` o a` D ¢ v U Hours Task Cost Street Improvement Plan 2 16 144 392 40 594 $ 67,080 Striping Plan 4 28 48 16 96 $ 10,700 Utility Research and Coordination 2 16 18 $ 2,280 Quantity & Cost Estimates 2 8 16 4 30 $ 3,280 Specifications 2 32 1 8 42 $ 4,760 Meetings, Coordination & Project Mana ement 4 16 20 40 $ 5,380 Record Drawings 2 24 12 38 $ 3,940 Reimbursables $ 2,000 Total 6 44 248 480 68 12 1 858 $ 99,420 F A WORDDOC$\DLB\PROPOSALla839.xls A839 December 22, 2008 __5 Project Schedule City of Newport Beach Lido Isle Rehabilitation Project 1 _January.__ I February ID !Task Name Duration I Start Finish 12J28 i IM 1/11 V1 8 1125 2/1 218 2/15, 2122 3/1 318 3/15 3/22 F-31297—�i5­1 T I Contract Awarded/ Ace to Proceed (Assumed date) 0 days Tue 116109 Tue 7uwoq - 1/6 2 1 city meeting 0 day. Tue 1/6/09 Tue 1/6/09 1 Research & Evaluate Record Data 1 day Wed 117/09 Wed 1/7/091 Utility Notifications. Send 8 Receive N days Tula 1M/69 Mon 212109 City Provided Topo - Received 0 days Fri 1/16/09 Fri 1116/09' .1116 'Site Review wfTopo I day Mon 1/19/09 Mon 1119/09 7 'Site Review w/City I day mw vzaiog Mon 1125109' — I Prepare 80% Plans. Specifications & Estimate (NOTE: Star! date 25 day. Mon 1/19109 Fri 2120I09l 1 of plans, specifications and estimate preparation are predicated i on the delivery of the City provided lope.) City Meeting 0 days Fn 21 20/09 Fr, =109 2120 ---TO 7 City Plan Check 10 days Mo. 2123/69 F,, 3/6e09! 11 City Meeting 0 days Fri 316/09 Fn 3/6109 316 Prepare 100% Plans, Specifications & Estimate 10 days Mon 319/09 Fr, 3120109 LIE— City Plan Check 5 days Mon 3123/09 Fn 3127109' 14 Submit Mylars, Specifications & Estimate 0 days Tue 3131109 Tue 3/311091 q -- -------- . ----- - - ------- .. ... q 3131 Task Summary ^ Railed Up Progress Project Summary Project: 1649 hdo Isle Proposal Schad Progress Rolled Up Task Split Group By Summary Date: Wed 1/7109 .... .. Milestone Rolled Up Milestone 0 External Tasks Project No, 27-607 Page 1 __5