HomeMy WebLinkAbout07 - Amethyst Ave - South Bayfront Motorized Tide ValveCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
February 10, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: AMETHYST AVENUE -SOUTH BAYFRONT MOTORIZED TIDE VALVE
REPLACEMENT- AWARD OF CONTRACT NO. 4063
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4063 to John S. Meek Company, Inc. for the Total Bid Price
of $76,972.90 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $12,000 (15% of Total Bid) to cover the cost of
unforeseen work.
Discussion:
At 11:00 a.m. on January 13, 2009, the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$76,972.90
$78,400.00
$82,900.00
$90.936.00
$106,760.00
$107,400.00
$126,000.00
$132,563.00
The low total bid amount is fourteen percent below the Engineer's Estimate of $90,000.00.
The difference between the engineer's estimate and the low bid amount may be related to
the current down turn in the economy and the number of contractors looking for work. The
low bidder, John S. Meek Company, Inc., possesses a California State Contractor's
License Classification "A" as required by the project specifications. This Contractor has
satisfactorily completed numerous projects for the City and other local public agencies.
BIDDER
Low
John S. Meek Company, Inc.
2
Atlas Allied, Inc.
3
GCI Construction Inc.
4
SFM Constructors, Inc.
5
Tamang Electric, Inc.
6
Humphrey Constructors
7
MMC, Inc.
8
Ross A Guy & Son, Inc.
TOTAL BID AMOUNT
$76,972.90
$78,400.00
$82,900.00
$90.936.00
$106,760.00
$107,400.00
$126,000.00
$132,563.00
The low total bid amount is fourteen percent below the Engineer's Estimate of $90,000.00.
The difference between the engineer's estimate and the low bid amount may be related to
the current down turn in the economy and the number of contractors looking for work. The
low bidder, John S. Meek Company, Inc., possesses a California State Contractor's
License Classification "A" as required by the project specifications. This Contractor has
satisfactorily completed numerous projects for the City and other local public agencies.
Amethyst Avenue -South Bayfront Motorized Tide Valve Replacement — Award of Contract No. 4063
February 10, 2009
Page: 2
The existing tide valve was installed in 1987. It has exceeded its 10 year life span and
has become ineffective and costly to maintain. The work consists of removing
interfering portions of existing valve vault, removing and replacing existing slide gate,
removing and installing electric actuator, constructing valve vault modifications,
installing new valve vault hatch, installing conduits, connecting electrical facilities,
miscellaneous concrete improvements, installing new vault ladder, and repairing surface
improvements.
Pursuant to the Contract Specifications, John S. Meek Company, Inc. will have one
hundred twenty five consecutive working days to complete the construction. Liquidated
damages in the amount of $1,000 per calendar day will be assessed if John S. Meek
Company, Inc. fails to complete the construction within the allotted time.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (Restoration or Rehabilitation) of the CEQA
Implementation Guidelines. This Exemption covers the restoration or rehabilitation of
deteriorated or damaged structures, facilities or mechanical equipment to meet current
standards of public health and safety.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to both residents and the nearby elementary school. The
first notice will be distributed ten days before work and the second notice 48 hours prior
to starting work.
Other Costs:
In addition to the contract costs, $2,000 is included for printing and other incidentals.
Surveying, geotechnical engineering, and consultant inspection services are not
required for this project.
Funding Availability:
There are sufficient funds available in the following account(s) for the project:
Account Description Account Number Amount
General Fund 7012- C2502005 $ 89,972.00
0
Amethyst Avenue -South Bayfront Motorized Tide Valve Replacement— Award of Contract No. 4063
February 10, 2009
Page: 3
Proposed uses are as follows:
Vendor
John S. Meek Company, Inc.
John S. Meek Company, Inc.
Various
Prepared by:
Stephe Luy
Associate Civil Engineer
Attachment: Location Map
Purpose
Construction Contract $
Construction Contingency $
Printing and Incidentals $
Total: $
Submitted by:
Badum
s Director
Amount
76,972.90
12,000.00
1,000.00
89,972.00
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LOCATION MAP
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CITY
AMETHYST AVENUE -SOUTH BAYFRONT
MOTORIZED TIDE VALVE REPLACEMENT
C -4063
DRAWING NO, Exhibit A