HomeMy WebLinkAbout03 - Irvine Terrace Landscape ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 3
April 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, P.E.
949 - 644 -3321 or ftse @city.newport- beach.ca.us
SUBJECT: IRVINE TERRACE LANDSCAPE IMPROVEMENTS — AWARD OF
CONTRACT NO. 3865
RECOMMENDATIONS:
1. Approve the project Plans and Specifications.
2. Award Contract No. 3865 to Tal Cal Engineering, Inc. for the Total Bid Price of
$88,982.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish $8,900 (10 %) to cover construction contingency.
DISCUSSION:
At 10:00 A.M. on March 12, 2009, the City Clerk opened and read the following Total
Bid Prices for this project:
Corrected amount is $101,575.00
The low Total Bid Price is twenty -three percent (23 %) below the Engineer's Estimate of
$115,000. The low bidder, Tal Cal Engineering, Inc., possesses a California State
Classification "A" Contractor's License as required by the project specifications. Although
Bidder
Total Bid Price
Low
Tal Cal Engineering, Inc.
$88,982.00
2
YAKAR
$99,575.00'
3
America West Landscaping, Inc.
$149,008.67
4
International Pavement Solutions, Inc.
$150,000.00
5
South Bay Landscaping
$165,275.00
6
SC Landscaping Construction, Inc.
$181,285.00
7
Belaire -West Landscaping, Inc.
$198,000.00
8
Marina Landscape, Inc.
$207,700.00
9
JDC, Inc.
$209,000.00
10
Nature Tech Landscaping, Inc.
$247,970.00
11
Sunrise Landscape Co., Inc.
$318,100.00
12
Plaza Landscape, Inc.
$339,702.00
Corrected amount is $101,575.00
The low Total Bid Price is twenty -three percent (23 %) below the Engineer's Estimate of
$115,000. The low bidder, Tal Cal Engineering, Inc., possesses a California State
Classification "A" Contractor's License as required by the project specifications. Although
Irvine Terrace Landscape Improvements — Award Contract No. 3865
April 14, 2009
Page 2
Tal Cal has not completed work as a primary contractor, staff verified that it has
satisfactorily completed similar projects as a subcontractor for other public agencies and
the private sector.
This project will remove select portions of the existing asphalt concrete pedestrian /bicycle
path along southerly East Coast Highway between Jamboree Road and Avocado Avenue
to provide a more uniform travel path width; replace existing and install additional new
parkway landscaping and irrigation; and install new bike path striping (Tal Cal is not
allowed to close any traffic lanes after 3:00 PM).
Construction is expected to start by mid -May. Tal Cal is required to complete all
construction work within forty -five (45) consecutive working days, followed by a 180 -day
plant establishment and maintenance period.
Environmental Review:
The project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the repair, maintenance and minor alteration of existing public
facilities with negligible expansion.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work two City prepared notices are
distributed by the contractor to the nearby residents and businesses. The first notice
will be distributed ten days before work and the second notice 48 hours prior to starting
work.
Other Costs:
In addition to the contract costs, $4,500 is included for construction engineering
services by the Landscape Architect, Peridian International, Inc., and $1,000 for printing
and other incidentals.
Irvine Terrace Landscape Improvements — Award Contract No. 3865
April 14, 2009
Page 3
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description
General Fund
Contributions
Proposed uses are as follows:
Vendor
Tal Cal Engineering
Tal Cal Engineering
Peridian International
Various
Prepared by:
- qK!
Fon se, P.E.
Pri pal Civil Engineer
Attachment: Location Map
Account Number Amount
7013- C3170904 $ 87,500.00
7251- C3170904 $ 20,000.00
Total: $ 107,500.00
Purpose Amount
Construction Contract $ 88,982.00
Construction Contingency $ 13,018.00
Construction Engineering $ 4,500.00
Printing and Incidentals $ 1,000.00
Total: $ 107,500.00
Submitted by:
M (3. badum
Works Director
FASHION ISLAND
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IRVINE TERRACE LANDSCAPE IMPROVEMENTS
LOCATION MAP
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