HomeMy WebLinkAbout05 - Traffic Signal Modernization Phase 1CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
April 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, Senior Civil Engineer
949 - 644 -3326 or bsommers @city.newport - beach.ca.us
SUBJECT: TRAFFIC SIGNAL MODERNIZATION PROJECT PHASE 1
CONSTRUCTION - COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3975
RECOMMENDATIONS:
1. Accept the completed work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On May 27, 2008, the City Council authorized the award of the Traffic Signal
Modernization Phase 1 Project to KDC, Inc., dba "Dynalectric, Inc." The contract
provided for construction of the first phase of the new traffic signal system including;
fiber optic communications, installation of CCTV cameras, and installation of traffic
signal control equipment along the Coast Highway and MacArthur Boulevard corridors.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $382,465.00
Actual amount of bid items constructed: $398,316.72
Total amount of change orders: $29,612.81
Final contract cost: $427,929.53
The increase in the actual amount of bid items constructed over the original bid amount
resulted from extra conduit, fiber optic cable and additional concrete pull boxes. In
Traffic Signal Modernization Project Phase 1- Completion and Acceptance of Contract No. 3975
April 14, 2009
Page 2
addition, there were seven change orders totaling $29,612.81. The change orders were
fnr tha fnllnwinn-
Change
Description
Amount
Order
1
Removed a conflicting signal foundation, relocated a
$2,640.94
salvaged street light pole, and performed additional
potholing.
2
Additional signal foundation materials, removed
$4,434.10
abandoned above- ground utility, and repaired
damaged conduit.
3
Additional pull boxes.
$2,649.60
4
Replaced damaged curb and gutter and installed
$5,055.66
additional traffic signal pole.
5
Relocated salvaged street light pole.
$1,037.87
6
Relocated communication equipment within Library
$2,915.17
computer room.
7
Relocated traffic signal service feed per Edison
$10,879.47
change, relocated conflicting pull boxes and conduit,
cored drainage hold in Iris /Coast Highway median.
Total Project Change Orders
$29,612.81
The final overall construction cost including seven Change Orders was 12 percent over
the original bid amount.
A summary of the project schedule is as follows:
Project award for construction: May 27, 2008
Estimated completion date per June 2008 Schedule November 21, 2008
Actual substantial construction completion date: February 23, 2009
All work was substantially completed by February 23. Delay in the completion of the
project was attributed to an Edison service relocation and manufacturing and delivery
issues of the specified fiber optic cabling. Additional time was also awarded to
complete additional work requested by the City.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Traffic Signal Modernization Project Phase 1- Completion and Acceptance of Contract No. 3975
April 14, 2009
Page 3
Funding Availability:
Construction
$427,929.53
Construction Inspection
$6,634.27
Incidentals
$1,260.50
Total Project Cost
$435,824.30
Funds for the construction contract were
Account Description
Iris Avenue /Coast Hwy Traffic Signal
Traffic Signal Modernization Project Ph1
Traffic Signal Modernization Project Ph1
Utilities - Maintenance and Repair NOC
Prepared by:
raEdS o
Senior Civil Engineer
:xpended from the following accounts:
Account Number Amount
7281- C3002001 $119,983.39
7281- C5200852 $175,465.55
7261- C5200699 $131,442.72
5300 -8160 $1,037.87
Total: $427,929.53
m G. Badum
Works Director