HomeMy WebLinkAbout07 - Ocean Pier RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
June 23, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330 or sluy @city.newport- beach.ca.us
SUBJECT: OCEAN PIER REPAIRS — COMPLETION AND ACCEPTANCE,
CONTRACT NO. 3973
Recommendations:
1. Accept the completed work and Authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On September 11, 2007, the City Council authorized the award of the subject contract
to AIS Construction Co. Under this contract, AIS replaced deteriorated and or missing
cross bracing, stringers, cross bridging, hardware, etc; removed and replaced
damaged /deteriorated portions of piles; wrapped existing piles and repaired previous
pile wraps; installed fiberglass jackets, reinforcement and epoxy grout to stabilize /repair
pier pilings; installed trowelable epoxy to fill voids and fix cracks in existing structural
members of the pier; and performed all related work as required to complete the
contract.
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Original bid amount:
Actual amount of bid items constructed:
Total amount of chanae orders:
Final contract cost:
$659,445.02
$651,30525
$25,158.88
$676,464.13
Ocean Pier Repairs - Completion and Acceptance of Contract No. 3973
June 23, 2009
Page 2
Change orders were approved for costs associated with miscellaneous extra work and
deletions and maintenance corrections to tide zone pier wraps. The final contract cost
(including change orders and credit) was 2.6% above the original bid amount.
A summary of the project schedule is as follows:
Estimated completion date per June '08 schedule: February 27, 2009
Project award for construction: August 12, 2008
Estimated completion date at award: February 27, 2009
Actual substantial construction completion date: April 17, 2009
While the project generally went according to the planned schedule, additional time was
allowed for replacing critical timber members under the piers.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the
maintenance and alteration of existing public facilities with negligible expansion of the
facilities.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Total Proiect Cost
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction
$676,464.13
Incidentals
$201.35
Total Project Cost
$676,665.48
Funding Availability:
Funds for the construction contract and incidentals were expended from the following
accounts:
Account Description Account Number Amount
Tide and Submerged Lands 7231- C4801001 $ 676,665.48
Total: $ 676,665.48
Prepared by:
Stephen uy
Associate Civil Engineer
Ocean Pier Repairs - Completion and Acceptance of Contract No. 3973
June 23, 2009
Page 3
Submitted
ROM
Director