HomeMy WebLinkAbout19 - Fiscal Year 2009-10 Budget AdoptionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
June 23, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director
(949) 644 -3123 or ddanner @city.newport- beach.ca.us
SUBJECT: FISCAL YEAR 2009 -10 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Budget Checklist items
should be included in the Fiscal Year 2009 -10 Budget; and (2) approve the Resolution
adopting the City's Fiscal Year 2009 -10 Budget, as amended by any approved Budget
Checklist items.
DISCUSSION:
Background:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal year's proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed changes to permit a roll call vote
by the City Council on each item during a Council meeting." Please find attached a
complete listing of the proposed Budget Checklist items.
This year, the Budget Checklist items are summarized as follows:
Supplemental Expenditure Budget Requests
CIP RebudgetslChanges
Total FY 09-10 Proposed Budget with Budget Checklist
General All Other
Fund Funds Total All Funds
1,077,400 $ 1,411,700 $ 2,489,100
768,677 463,095 1,231,772
$ 1,846,077 $ 1,874,795 $ 3,720,872
2009 -10 Budget Adoption
June 23, 2009
Page 2
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the Fiscal Year 2009 -10
Budget as amended through the Budget Checklist actions.
Please note that the Planning Commission conducted a review of the Preliminary Fiscal
Year 2009 -10 Capital Improvement Program and determined it to be consistent with the
General Plan and Coastal Land Use Plan. Attached please find their review
documents.
Environmental Review:
The City Council's approval of this item does not require an environmental review.
Public Notice:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Fundinq Availability:
Not applicable.
Alternatives:
Not applicable.
Submitted by:
Dennis C. Danner
Administrative Services Director
Attachments: Resolution / Budget Checklist
Planning Department Report
RESOLUTION NO. 2009 -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NEWPORT BEACH
ADOPTING THE BUDGET FOR THE 2009 -10 FISCAL YEAR.
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2009 -10 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 9, 2009, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2009 -10 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $225,879,885
(5240,187,474 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
Fund
General Fund
Ackerman Fund
CDBG Fund
AQMD Fund
NAF Fund
SLESF - Cops Fund
Justice Assistance Grant
State Gas Tax Fund
Traffic Cong. Relief
Measure M Fund
Transportation Efficiency
AHRP Fund
Tidelands Fund
Contribution Fund
Circulation Fund
Building Excise Tax
Environmental Liab.
Oil Spill Remediation Fund
Newport Annexation
Library Debt Service
CIOSA Fund
Bonita Canyon Dev.
Mariners Library
New City Hall
Marina Park
Sunset Ridge Park
Police Facility
SAH Community Center
Misc. SAH Projects Fund
Newport Bay Dredging
Insurance Reserve Fund
Retiree Medical Fund
Comp. Absence Fund
Equipment Fund
Water Fund
Wastewater Fund
Total Appropriations
Total Budget
Operating
Interfund
with Transfers
Budget
Capital Budget
Total Budget
Transfers Out
Out
$148,090,359
$3,120,000
$151,210,359
$7,183,698
$158,394,057
5,000
0
5,000
0
5,000
322,022
53,600
375,622
0
375,622
26,415
0
26,415
0
26,415
56,860
0
56,860
0
56,860
160,750
0
160,750
0
160,750
67,197
0
67,197
0
67,197
0
1,066,076
1,066,076
160,000
1,226,076
0
750,000
750,000
0
750,000
0
2,113,000
2,113,000
0
2,113,000
0
0
0
0
0
0
0
0
0
0
3,051,819
1,000,000
4,051,819
5,483,891
9,535,710
0
1,183,924
1,183,924
0
1,183,924
0
895,000
895,000
80,000
975,000
0
90,000
90,000
0
90,000
68,864
0
68,864
0
68,864
0
0
0
0
0
1,200,000
0
1,200,000
1,400,000
2,600,000
570,697
0
570,697
0
570,697
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5,000,000
5,000,000
0
5,000,000
0
2,000,000
2,000,000
0
2,000,000
0
10,000,000
10,000,000
0
10,000,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
5,387,500
0
5,387,500
0
5,387,500
4,584,000
0
4,584,000
0
4,584,000
1,750,000
0
1,750,000
0
1,750,000
6,118,062
140,000
6,258,062
0
6,258,062
20,802,895
2,865,000
23,667,895
0
23,667,895
3,090,845
250,000
3,340,845
0
3,340,845
$195,353,285
$30,526,600
$225,879,885
$14,307,589
$240,187,474
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for
the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk
where it shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 23a day of June, 2009.
uGV410)
ATTEST:
CITY CLERK
June 16, 2009
Budget Checklist Items
Fiscal Year 2009 -10
Department/Account Number /Description Amount Approved
City Council
0110.8250
Request from the CdM Chamber of Commerce for
increased funding for the 2009 Christmas Walk. Funding
is currently at $10,000.
$
5,000
One -time
7013 - 03002007
Oceanfront Walk Safety - signage and striping
$
20,000
One -time
7015 - 04002007
West Newport Landscape Improvements
$
150,000
One -time
701503170933
Bads Be y View Park Enhancement
$
75,000
One-time
0110 -8250
Newport Beach Restaurant Week, January 2010
$
50,000
One -time
0110 -6250
Newport Beach Restaurant Week, October 2010
$
50,000
One -time
2720 -8250
Newport Beach Restaurant Bid increase of City matching
funds
$
60,000
One -time
7015. 04002005
McFadden Square Phase 2
$
50,000
Onetime
2720 -8080
Professional & Technical Services related to the
Implementation of the Stiategia Plan for Fiscal and
Economic Stability.
$
15,000
Onetime
7013 - 02002034
West Balboa Median Project Design
$
60,000
Onetime
7015. 04002016
7013. 02002036
Mariners Mile Boardwalk Study
Mariners Mile Business Area improvements - irrigation,
trees, and tree grates for Avon and Tustin Ave.
$
$
1001000
50,000
Onetime
One -time
7013. 02002037
Mariners Mile Business Area improvements - decorative
paving at Riverside/Avon and Tustin/Avon.
$
100,000
One -time
7013 - 02002028
Bristol Street North Landscape Improvements
$
100,000
One -time
7011 -C2002035
Balboa Villane Palm Tree Renlacoment - City contribution
S
25.000
One -time
7251 - 02002035
amount from Balboa Village residents
$
21,000
One -time
General Services Department
various accounts
Maintenance of Coastal Peak Park
$
155,050
Ongoing
Police Department
Redass Video Producer ($121,931) position to Custody
Officer ($84,890) plus $37,401 for contract video
various accounts
services. Cost neutral.
$
-
Ongoing
Public Works
7281 - 05100784
Jamboree Road Bridge Widening
$
470,000
One -time
7011 - 04120606
Community Youth Center Improvements
$
125,000
Onetime
7251 - 05100695
Bridge Seismic Retrofit Construction
$
690,700
Onetime
Recreation Department
Additional Park Patrol Officer at 30 hours per week to
increase summer weekend patrols at Big Corona beach
and expand patrols Citywide year -round. (Ongoing
various accounts
expense $31,950)
$ _
37,350
Ongoing
Utilities Department
Redass Utilities Operations Manager ($162,862) to
Deputy Director ($176,537). Will be cost neutral for FY
10 as savings will be achieved since Utilities Operations
Manager position is vacant and will remain so during the
5500 -7#H#
recruitment period.
$
-
Ongoing
Newport Terrace Landfill Gas Control System. (Per June
various accounts
9, 2009, Council staff report)
$
80,000
Ongoing
TOTAL SUPPLEMENTAL
EXPENDITURE BUDGET REQUESTS
$
2,489,100
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BYFUND
General Fund
Neighborhood Enhancement A
Contributions Fund
Measure M Turnback
Environmental Liability Fund
Total Supplemental Expenditure Budget Requests
$ 1,077,400
$ 150.000
$ 711,7001
$ 470jaGO
``llitif'FVzs :> ry'is
Public Works
7011- Cl002008
Central Library Bookstore Renovation
$
66,059
7011 - 02320715
Fire Station 7 Training Tower Modification
$
131,000
7011 - 05100907
Little Corona Restroom Facility
$
38,780
7012 - 02502004
Subdrain Improvements
$
(281,000)
7012 - 02502005
AmethysNSouth Bayfron Tidal Structure and Valve
$
1,128
7013. 02001008
Median Maintenance Strips - Citywide
$
92,800
7013 - 02002025
Concrete and Sign Improvements
$
55,000
7013 - 07202000
Streetlight Conversion Program
$
7,070
7013-C3170904
Irvine Avenue Landscape Improvements
$
25241
7013. 05100277
Alley Replacement Program
$
47,960
7013 - 05200932
Coast Highway Median Improvements
$
(6,080)
7014 - 05002001
Areas of Special Biological Significance Protection
$
122,131
7014 - 0
Control
$
(138)
7014. 05002003
Newport Coast Runoff Reduction Program
$
(39,594)
7014 - 05100814
Slope Repairs
$
13,110
7014- CS100912
Newport Coast Watershed Program
$
6,211
7014 - 05100969
Irrigation - Smart Controller Program
$
(40,054)
7014 - 08002000
CIP Project Management
$
30,100
7017 - 08002026
Tsunami Warning System
$
195,890
7019 - 01820918
Police Facility Generator Replacement
$
296,163
7019- CS100977
Newport Caast Community Center AV Equipment
$
6,900
7028- C3002004
River Ave Pedestrian Coastal Access Improvemnts
$
(21,429)
7161 - 02001009
Sidewalk, Curb, Gutter Replacmnt & ADA Improvmnts
$
(34,900)
7181 - 02002018
Street Rehabilitation
$
282,600
7231 - 00310929
Upper Bay /Harbor Area Management
$
16,040
7231 - 01002012
Lifeguard Headquarters Office Renadel
$
35,000
7231 - 05100709
Big Canyon Creek Restoration
$
6,137
7231- CS100890
Areas of Special Biological Significance Program
$
13,330
7231 - 05100907
Little Corona Restroom Facility
$
42.301
7231 - 05400053
Oil Field Improvement Program
$
(127,437)
7251 - 02002018
Street Rehabilitation
$
(282,600)
7251 - 05100695
Bridge Seismic Retrofit Construction
$
(20.000)
7261- C3001004
Neighborhood Traffic Management lmrprovement
$
(4,977)
7261 - 03002005
Traffic Management Center FF&E
$
18,376
7281 - 02002004
Corona del Mar Street Rehabilitation
$
589,692
7281 - 03002002
Traffic Signal Modernization
$
503.272
7410- C7002009
City Hall & Park Design
$
(1,000,000)
7411 - 04002002
Marina Park
$
28,562
7412- C5100515
Sunset Ridge Park
$
29,810
7414 - 01002016
Lifeguard Headquarters Needs Assessment
$
10,000
7456 - 02320715
Fire Station 7 Training Tower Modification
$
50,000
7457- C1002019 Back Bay Science Center - Teaching Lab
$
12,744
7459 - 05100867 Mesa -Birch Park
$
13,744
7510 - 05500386 Water Transmission Main Master Plan Improvements
$
150,630
7531 - 05600934 Wastewater Master Plan
$
152,200
TOTAL CAPITAL PROJECT REBUDGETSICHANGES
$
1,231,772
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
$
768,677
Oceanfront Encroachment
$
(21,429)
CDBG
$
(34,900)
Gas Tax
$
'282,600
Tidelands
$
(14,629;
Contributions
$
(302,600)
Circulation & Transportation
$
13,399
Measure M Turnback
$
1,092,964
City Hall Construction
$$
(1,000,000)
Marina Park
$
28,562
Sunset Ridge Park
$
29,810
New Lifeguard Headquarters
$
10,000
Fire Station #7
$
50,000
Back Bay Science Center
$
:12,744
Misc SAH Projects
$
.13,744
Water Enterprise Fund (Capital)
3
150,630
Sewer Enterprise Fund
-';.$
152,200
Total CIP RebudgetslChanges - IW2
TO:
FROM:
DATE
CITY OF NEWPORT BEACH
CITY COUNCIL MEMORANDUM
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Planning Department
Melinda Whelan, Assistant Planner
(949) 644 -3231, mwhelan @city.newport- beach.ca.us
June 23, 2009
SUBJECT: Planning Commission Review of Preliminary Fiscal Year 2009 -2010
Capital Improvement Program (PA2007 -131)
Pursuant to Section 707 (c) of the City Charter and Section 65401 of the California
Government Code, on June 4, 2009, the Planning Commission conducted a review of
the Preliminary Fiscal Year 2009 -2010 Capital Improvement Program (CIP) to
determine consistency with the General Plan and Coastal Land Use Plan. The Planning
Commission found that the projects of the CIP are consistent with the General Plan and
Coastal Land Use Plan.
Prepared by:
Melinda Whelan
Assistant Planner
Submitted by:
David Lepo
Planning Director
Attachments: June 4, 2009, Planning Commission Staff Report
CITY OF NEWPORT BEACH
PLANNING COMMISSION STAFF REPORT
June 4, 2009
Agenda Item No. 3
SUBJECT: Review of Preliminary Capital Improvement Program (PA2007 -131)
PLANNER: Melinda Whelan, Assistant Planner
(949) 644 -3221, mwhelan (&-city. newpo rt-beach. ca. us
PROJECT SUMMARY
The annual review of the Preliminary
Program to determine consistency with
and to make recommendations to the
works projects.
RECOMMENDATION
Fiscal Year 2009 -2010 Capital Improvement
the General Plan and Coastal Land Use Plan,
City Council concerning the proposed public
Conduct a review of the Preliminary Fiscal Year 2009 -2010 Capital Improvement
Program (CIP), make recommendations as necessary, and report to the City Council
that the projects of the CIP are consistent with the policies of the General Plan and
Coastal Land Use Plan.
DISCUSSION
Introduction
The CIP serves as a plan for the provision of public improvements, special projects, on-
going maintenance programs, and the implementation of the City's master plans. The
Engineering Services Division of the Public Works Department is responsible for the
CIP projects, including the planning, design, construction, and inspection.
Pursuant to Section 707 (c) of the City Charter, the Planning Commission is required to
make recommendations to the City Council concerning proposed Public Works'
projects. In addition, Section 65401 of the California Government Code states that the
Planning Commission shall review proposed Public Works' projects for consistency with
the General Plan and Coastal Land Use Plan and report the results of this review to the
City Council.
Analysis
The Preliminary Fiscal Year 2009 -2010 CIP lists a total of 72 projects, a majority of
which involve the repair and maintenance of existing public improvements and facilities.
Review of Preliminary Capital Improvement Program
June 4, 2009
Page 2
These projects are consistent with General Plan policies that require the proper
maintenance of existing facilities and improvements.
Projects that involve new construction, the expansion or removal and replacement of
existing facilities, or renovations and improvements to existing facilities are analyzed
below in terms of their consistency with the General Plan and the Coastal Land Use
Plan. The projects listed in rows that are shaded represent new projects for the Fiscal
Year 2009 -2010 CIP.
A copy of the CIP worksheet for each of the projects listed below is attached to this
report as Exhibit 1. A copy of the entire Preliminary Fiscal Year 2009 -2010 CIP may be
found online at:
http: / /www.city.newport- beach. ca. us /Accounting /Budget/2010 /Budget CIP 09-
10 web.pdf
CIP Pg.# Project Title Planning Document Comments
Policies HB 7.2 and NR16.3 and CLUP
Policy 3.2.2 -5 call for support and
implementation of cooperative management
of the Upper Newport Bay Ecological
Reserve and County and State Beaches
and Parks by cooperating with Orange
County, California Department of Fish and
Land Use Element
Game, U.S. Fish and Wildlife Service, local
Harbor and Bay Element
universities and colleges, nonprofits, and
1
Back Bay Science Center Administrative Wing
Natural Resources
volunteer organizations to improve resource
Element
management, Implement resource
Coastal Land Use Plan
enhancement projects, and expand
opportunities for passive public access,
recreation, and education.
Policy HB 7.5 calls for promotion of facilities
in and around Upper Newport Bay to
adequately serve as water quality and
estuarine education and research programs
(same as NR 16.6).
Policy LU 6.1.1 and 6.1.2 call for the
2
City Hall and Park Design
Land Use Element
provision and development of government
Recreation Element
administrative facilities to serve the needs
of the residents.
Policy LU 61.1 calls for adequate facilities
Land Use Element
to serve the needs of the residents.
5
Oasis Senior Center Rebuild
Recreation Element
Policy R 1.9 calls for the provision of a
senior center that meets the needs of the
senior population.
Policy LU 2.1 calls for residential serving
land uses that support the needs of
6
Santa Ana Heights Equestrian Facilities
land Use Element
residents, including recreational activity that
is in balance with community natural
resources, and open spaces.
Review of Preliminary Capital Improvement Program
June 4, 2009
Page 3
CIP Pg.# Project Title Planning Document Comments
The medians are currently watered
manually. The project includes a new
irrigation system connected to the City's
7
Avocado Avenue Medians Renovation
Natural Resources
automated system. This is consistent with
Element
Policy NR 1.1, which calls for the use of
water- efficient landscaping and irrigation.
Water-efficient shrubs and groundcover
should be used.
Policy 5 4.2 supports and encourages the
seismic retrofitting and strengthening of
essential facilities such as hospitals and
schools to minimize damage in the event of
Safety
Safety Element
seismic or geologic hazards.
11
Bridge Seismic Retrofit Construction
Element
Policy CE 2.2.1 calls for providing safe
roadway conditions by adhering to
nationally recognized improvement
standards and uniform construction and
maintenance practices.
Irvine Avenue Realignment- University to
Design is consistent with Policy CE 2.1.4,
19
Bristol
Circulation Element
which calls for this improvement of the
intersection.
Design is consistent with Policy CE 2.1.4,
20
Jamboree Road Bridge Widening
Circulation Element
which calls for this improvement to the
intersection and bridge.
Design and widening of Jamboree Road at
the intersection of MacArthur Blvd. is
21
Jamboree Road Improvements
Circulation Element
consistent with Policy CE 2.1.4 for roadway
Bristol/Fairchild
improvements to this major road in order to
provide efficient movement of goods and
people within the City.
The medians are currently watered
manually. The project includes an irrigation
system connected to the City's automated
31
Westdiff Drive Medians Renovation
Natural Resources
system. This Is consistent with Policy NR
Element
1.1, which calls for the use of water -
efficient landscaping and irrigation. Water -
efficient shrubs and groundcover should be
used.
This project is consistent with the following
33
Bayside Waterfront Walkway to Balboa Island
Harbor and Bay Element
policies calling for expanding public access
Bridge
Coastal Land Use Plan
to and along the shoreline: HB 1.2, HB 6.1;
and CLUP Policies 3.1.1 -1, 3.1.1 -2, 3.1.1 -9,
and 3.1.1 -26.
Neighborhood Traffic Management
Pursuant to Policy CE 2.2.5, traffic calming
34
Improvements
Circulation Element
improvements will need to balance safety,
quality of life, and efficiency.
This project is consistent with the following
policies calling for the expansion and
35
River Avenue Pedestrian Coastal Access
Harbor and Bay Element
enhancement of public access to the
Improvements
Coastal Land Use Plan
shoreline: HB 1.2, HB 6.1; and CLUP
Policies 3.1.1 -1, 3.1.1 -2, 3.1.1 -9, and 3.1.1-
26.
Review of Preliminary Capital Improvement Program
June 4, 2009
Page 4
CIP Pg.# Project Title Planning Document Comments
Policy CE 23.4 calls for monitoring of traffic
conditions, considering additional
36
Traffic Signal Modernization: Phases 4 and 7
Circulation Element
improvements in areas with operations
issues, such as intersections with heavy
turn volumes.
CLUP Policy 2.8.6-3 and Policy HB 13.6
call for a comprehensive beach
replenishment program to assist In
Coastal Land Use Plan
maintaining beach width and elevations.
42
Coastal Sand Replenishment Cooperative
Harbor and Bay Element
Project (County)
Natural Resources
CLUP Policy 4.2.4 -2 and Policy NR 15.1
Element
call for monitoring dredging projects within
the region to identify opportunities to reduce
disposal costs and utilize dredge spoils for
beach nourishment.
CLUP Policies 4.2.5 -2 and 42.5-4 and
Coastal Land Use Plan
Policy NR 11.5 allow eelgrass restoration
44
Eelgrass Mitigation Bank
Natural Resources
sites to serve as mitigation sites for
Element
eelgrass removal resulting from dock and
channel dredging projects.
Coastal Land Use Plan
CLUP Policy 3.3.2 -7 and Policies HB 6.3,
46
Mooring Layout Design
Harbor and Bay Element
HB 6.4, and Policy R 8.3 encourage the
Recreation Element
provision and expansion of moorings_
CLUP Policy 3.3.2 -7 calls for expanding
48
Public Docks Access Improvements
Coastal Land Use Plan
and enhancing facilities for dinghy docks,
where feasible.
Policy HB 6.4 calls for the enhancement of
49
Rhine Channel Wharf Repair and Public Dock
Harbor and Bay Element
guest and public facilities for transient
boaters.
Policy R 1.9 calls for developing Sunset
50
Sunset Ridge Park
Recreation Element
Ridge Park as an active park with
playfields, picnic areas, a playground, and
other facilities.
CLUP Policy 4.1.3 -3 and Policy NR 10.8
call for the preparation of natural habitat
protection regulations for Buck Gully for the
Coastal Land Use Plan
purpose of providing standards to ensure
51
Bulk Gully Canyon Stabilization and Flood
Natural Resources
both the protection of the natural habitats in
Control
Element
these areas and of private property rights.
Include standards for the placement of
structures, native vegetationffuet
modification buffers, and erosion and
sedimentation control structures.
Policy NR 2.1 calls for the increase of
recycled water in the City by continuing to
provide financial incentives, staff assistance
and training opportunities for customers,
Natural Resource
and expand recycled water infrastructure
52
Irrigation - Citywide Central Computer System
Element
and programs, when feasible.
Coastal Land Use Plan
CLUP Policy 4.3.2 -24 calls for the use of
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
Review of Preliminary Capital Improvement Program
June 4, 2009
Page 5
CIP Pg.# Project Title Planning Document Comments
Policy NR 1.1 calls for water conservation
measures that limit water usage, prohibit
activities that waste water or cause runoff,
and require the use of water -efficient
Natural Resource
landscaping and irrigation in conjunction
53
Irrigation — Smart Controller Program
Element
with new construction projects.
Coastal Land Use Plan
CLUP Policy 4.3.2 -24 calls for the use of
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
CLUP Policy 4.3.2 -3 and Policies HB 8.6
Coastal Land Use Plan
and NR 3.6 call for participation in
54
Newport Coast Runoff Reduction Program
Harbor and Bay Element
watershed -based runoff reduction efforts
Natural Resources
with the Regional Board Water Quality
Element
Control Board, the County of Orange, and
upstream cities.
Both the General Plan and the Coastal
Land Use Plan call for the preparation of a
Harbor and Bay Element
Harbor Area Management Plan (RAMP)
55
Upper Bay Comprehensive Resource
Natural Resources
that will provide a comprehensive approach
Management Plan
Element
to the management of the resources of
Coastal Land Use Plan
Newport Bay, Including the Upper Bay.
Found in Policy HB 103, Policy NR 11.1,
and CLUP Policy 4.2.5 -7.
Policy NR 2.1 calls for the increase of
recycled water in the City by continuing to
provide financial incentives, staff assistance
and training opportunities for customers,
59
Eastbluff Park Reclaimed Water Irrigation
Natural Resources
and expand recycled water infrastructure
Project
I
Element
and programs, when feasible.
Coastal Land Use Plan
CLOP Policy 4.3.2 -24 calls for the use of
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
Policy NR 19. Allows existing wells to be
used, if needed, for water injection systems
that increase oil extraction.
Natural Resources
70
Oil Field Improvement Program
Element
CLUP Policy 2.6-6 calls for encouragement
Coastal Land Use Plan
of coastal- dependent industrial facilities to
locate or expand within existing sites and
permit reasonable long -term growth where
wnsistent with the Coastal Land Use Plan.
CONCLUSION
The Preliminary Fiscal Year 2009 -2010 CIP is consistent with the General Plan and the
Coastal Land Use Plan.
Environmental Review
None required.
Public Notice
None required.
Prepared by:
Melinda Whelan
Assistant Planner
EXHIBIT:
Review of Preliminary Capital Improvement Program
June 4, 2009
Page 6
Submitted by:
David Lepo
Planning Director
Fiscal Year 2009 -2010 Capital Improvement Program Worksheets
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 19
June 9, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director
(949) 644 -3123 or ddanner @city.newport- beach.ca.us
SUBJECT: FISCAL YEAR 2009 -10 PROPOSED BUDGET HEARING
RECOMMENDATION:
Hold the Public Hearing on the Proposed Budget for the 2009 -10 fiscal year and, after
taking public input, make any additions, deletions, or modifications to the budget
checklist that will be reviewed by the City Council at the meeting of June 23, 2009.
Direct the preparation of the Budget Resolution for adoption at the Council Meeting of
June 23, 2009, including any checklist items that are recommended for approval.
DISCUSSION:
Background:
Pursuant to Section 1102 of the Newport Beach City Charter, and Council Policy F -3
titled Budget Adoption and Administration, the Proposed Budget for the 2009 -10
fiscal year was submitted to the City Council on May 1, 2009. Subsequent to that
submittal, the City Council held budget study sessions on May 12, May 26, and June 9,
2009, to review the departmental budget requests and issues affecting the City for the
2009 -10 fiscal year.
At the May 26, 2009, Council Meeting, the City Council scheduled the Public Hearing for
the proposed budget for June 9, 2009. All proposed changes to the City Manager's
proposed budget are added to the budget checklist. At the meeting of June 23, 2009,
the City Council will formally adopt, by resolution, the Proposed Budget with the
itemized checklist of changes for the 2009 -10 fiscal year.
Environmental Review:
The City Council's approval of this item does not require an environmental review
AN
Proposed Budget Hearing
June 9, 2009
Page 2
Public Notice:
The Public Notice for this item was published in the Daily Pilot on May 30, 2009.
Funding Availability:
City funding is not required by this action.
Alternatives:
Not applicable.
Submitted by:
P�
Dennis C. Danner
Administrative Services Director
Attachment: Budget Checklist dated June 2, 2009 `1
n.
Attachment A
June 2, 2009
Budget Checklist Items
Fiscal Year 2009 -10
Deparlment[Ac_count NumberlDescrT on Amount Approved
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
City Council
Request from the CdM Chamber of Commerce for
increased funding for the 2009 Christmas Walk. Funding
requested $50,000 with 5% reduction due to economic
0110 -8250 times nelrequest$47 500 $ 47,500
Newport Beach Restaurant Week, October 2010 -
requested $50,000 with 5% reduction due to economic
One -time
One -time
One -time
One -time
ui iu-Um times net request $47,500
$
47,500
One -time
Newport Beach Restaurant Bid increase of City matching
$ (41,000)
7014 - 05002003
Newport Coast Runoff Reduction Program _
funds - requested $35,000 with 5% reduction due to
7251 - 05100695
Bridge Seismic Retrofit Construction
$ (20,000)
2720 -8250 economic times, net request $33,250
$
33,250
One -time
General Services Department
$ (1,000,000)
_
various accounts Maintenance of Coastal Peak Park
$
155,050
On -going
Police Department
Reclass Video Producer ($121,931) position to Custody
Officer ($84,890) plus $37,401 for contract video
various accounts services. Cost neutral.
$
Ongoing
Recreation Department
_
Additional Park Patrol Officer at 30 hours per week to
increase summer weekend patrols at Big Corona beach
and expand patrols Citywide year - round. (Ongoing
various accounts expense $31,950)
$
37,350
Ongoing
Utilities Department
Reclass Utilities Operations Manager ($162,862) to
Deputy Director ($176,537). Will be cost neutral for FY
10 as savings will be achieved since Utilities Operations
Manager position is vacant and will remain so during the
5500 -7#p# recruitment period.
$
-
Ongoing
Newport Terrace landfill Gas Control System. (Per June
various accounts 9, 2009, Council staff report)
$
80,000
On -going
TOTAL SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
575,650
CAPITAL MPR U ME T PROGRAM - RE D
E
Public Works
7012- C2502004
Subdrain Improvements
$ (281,000)
7014- C5100969
Irrigation -Smart Controller Program
$ (41,000)
7014 - 05002003
Newport Coast Runoff Reduction Program _
_ $ (18,350)
7251 - 05100695
Bridge Seismic Retrofit Construction
$ (20,000)
7261 - 03001004
_ _
Neighborhood Traffic Management Imrprovement
$ (4,977)
7410- C1002009
City Hall & Park Design
$ (1,000,000)
A 1.111111"'k
—_ -- --
TOTAL CAPITAL PROJECT REBUDGETS/CHANGES $ (1,365,327)
Budget Checklist Items
Fiscal Year 2009 -10
Department /Account Number /Description --.Amount
SUMMARY BY TYPE OF REQUEST
Supplemental Expenditure Budget Requests $ 575,650: -.
Capital Improvement Program Re- Budget $, (1,365,327)
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BY FUND
General Fund
-$.. 495,650
Environmental Liability Fund
$ 80,o0o
Total Supplemental Expenditure Budget Requests
S '...575,650: -
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
{340,350),
Contributions Fund
$ 20000)
Circulation 8 Transportation Fund
Ml-
` e 149`(7)-
City Hall Construction Fund
$?z. (11a0Q00J
Total CIP Rebudgets /Changes
Approved
t
r
3
o
NE
0
CITY COUNCIL
To protect Newport Beach's unique quality of life for the full
enjoyment of its residents, visitors, and business owners and to
direct the efficient and effective delivery of municipal services.
2006 -07
2007 -08
2008 -09
2009 -10
Actual*
Actual **
Estimated **
Proposed **
0
O M M
Salaries and Benefits
$
229,203
$ 188,641
$
196,311
$
207,331
FL
Maintenance and Operations
$
1,474,011
$ 1,345,098
$
993,052
$
959,919
L)
Capital Outlay
$
462
$
-
$
7,000
O
Total
$
1,703.676
$ 1,533,739
$
1,189,363
$
1,174,250
Q
Includes Spheres Issues and Centennial expenditures
** Includes Spheres Issues
r
Council Grants
Already included in FY 10 Budget
Recipient
Funding for
Number of Years
Amount
Balboa Island Historical
Society
Operations
Since FY 02
$15,000
Balboa Island Improvement
Assn
Flowers and holiday
decorations /storage
Since FY 05
$11,250
CdM Chamber
CdM 5K
Since FY 05 — grant is in addition to
agreement for race proceeds.
$5,000
CdM Chamber
CdM Christmas Walk
Since FY 04 — Grant funds the event
expenses.
$10,000
Leadership Tomorrow
Sponsorship
Since FY 04
$10,000
Newport Beach Film Festival
Sponsorship
Since FY 00 (increased to $100,000 in
FY 08)
$100,000
Newport to Ensenada Race
Sponsorship
Since FY 05 (increased to $20,000 in
FY 09 with 3 -year commitment)
$20,000
Susan B. Komen
Race for the Cure
Since FY O1
$7,500
OC Marathon
Sponsorship
Since FY 06
$50,000
• •
Total $228,750
•
8 -- 4.
17. 0 =
o
CITY CLERK
Serving the Public with Integrity and Professionalism
Staffing:
3 FTE's
One City Clerk
Two Deputy City Clerks
To provide service to the Mayor and City Council,
City Manager, administrative departments, and the
public in a courteous, timely, and efficient manner
while remaining neutral and impartial.
To improve the administration of the affairs of the
City Clerk's office consistent with applicable laws
and through sound management practices to
provide easier access to local government and
fulfill our responsibility to the
residents of Newport Beach.
3
87. ��4.
No
CITY CLERK
The City Clerk's Office provides service to the Mayor, City
Council, City Manager, and administrative departments,
as well as to the public.
As a service providing department, the budget is
primarily allocated to salaries and benefits with a small
amount budgeted for maintenance and operation costs.
Budget Overview 2009 -2010 ($381.140)
17Salaries - $236.371 (62 %)
■ Benefits - $98,784 (26 %)
17Advertising /Publications /General Liability - $9.486 (3 %)
OSupplies /Maintenance - $23.999 (6 %)
■ Prof /Tech Services - $8.400 (2 %)
■ Travel /Meetings - $4.100 (1 %)
•
2% 1%
•
Fee
` 3:
4.
Allocation
Plan
CITY CLERK
2006 -07 2007 -08 2008 -2009 2009 -10
Actual Actual Estimated Proposed
Salaries and Benefits $ 314,754 $ 349,712 $ 326,462 $ 335,155
Maintenance and Operations $ 50,733 $ 56,013 $ 65,804 $ 45,985
Capital Outlay $ 11,684
Total $ 377,171 $ 405,725 S 392,266 $ 381,140
Elections
Grand Total
$ 79,934 $ 157,368 $ 100,000 $
$ 457.105 S 563.093 S 492.266 $ 381,140
CITY CLERK
2006 -07 2007 -08 2008 -2009 2009 -10
Service Indicators Actual Actual Estimated Proposed
Council Meetings, Regular
23
23
23
23
Council Meetings, Special or Adjourned
23
27
25
25
Resolutions adopted
95
83
85
85
Ordinances adopted
21
22
25
25
Claims /Summons and Complaints processed
118
98
120
120
Contracts /Agreements processed
117
182
120
120
Notices of Completion /Release Bonds
20
81
20
20
Documents process to Orange County Recorder
36
58
35
35
Passports Processed
453
319
320
320
•
•
• I CITY MANAGER
To maintain the delivery of high quality municipal services and
legislate and manage the affairs of the city according to law
U) and for the benefit of residents and property owners
2006 -07 2007 -08 2008 -09 2009 -10
Actual Actual Estimated Proposed
C c
O M
-
Salaries and Benefits
$
2,551,104
$
2,848,754
$
3,081,074
$
3,186,107
Z a
M
Maintenance and Operations
$
1,352,201
$
1,042,883
$
1,649,478
$
1,263,788
0
Outlay
$
96,019
$
29,370
$
26,000
$
24,000
24,000
Q
Total
$
3,999,324
$
3,921,007
$
4,756,552
$
4,473,895
• • 0
LZZ`99t$
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}uauaaoaoJu3 A}llen() aa}eM '8 apoo o
suoisinia AGN — aa6eueW AI!C) I'lirk
• • 0
I City Manager's Office
o Major Accomplishments:
• Budget reductions
• Implementation of Group Homes Ordinance
• Civic Center Project on schedule
• Continued improvements in water quality
• Coordinating Marina Park Project
o Major Challenges:
• Economy /Budget
• Airport Issues — building region -wide consensus
• Civic Center Project's next phases (SD and CD)
. Enforcing conditions of group residential use permits and
reasonable accommodation
• Performance Benchmarking
Code Enforcement
0 Major Accomplishments:
Meeting all requirements of the City's current NPDES Permit,
monitoring and contributing to comments on the new, 4th Term
NPDES Permit
Implementation of a proactive residential property maintenance
enforcement program
Implemented the refuse abatement program (RAP)
Water conservation education is working
O Major Challenges:
Effectively monitoring and enforcing conditions of Use Permits
Implementation of the new, 5 -year NPDES Permit
Addressing staffing needs during tight budget times
Addressing (with City Attorney) long -term cases that remain
challenging and time consuming
u
0 •
Harbor Resources
d Major Accomplishments:
• Obtained Upper Bay and Lower Bay funding:
• $17 million toward completing UNB
• $1.7 million to start LNB — first allocation
in decades
• Preparing the HAMP for Council consideration (already
approved by Harbor Commission)
• Using sand collected from UNB for West Newport
• Reaching full staff to allow for better customer service
• Mooring realignments
Harbor Resources
0 Major Challenges:
• LNB Dredging:
• Completing environmental work and CAD Design (including
location, testing needs, etc.)
• Getting the above done in a timely manner
• What to do with the Rhine Channel toxicity
• Continuing Eelgrass discussions with NMFS and other
regulatory agencies
• Mooring transferability
• Harbor fees: When, where, what types
• Harbor Patrol
role
0
mooring administration cost increase, future
0
• • 0
Public Information
O Major Accomplishments:
• Updated media policy approved by City Council
• Coordinated website redesign project with IT &
departments
• Communicated significant City projects and issues
(group homes, Ocean Front safety, city hall, etc.)
• Incorporating production and scheduling of Police and
Fire NBTV programs
O Major Challenges:
• Expanding NBTV programming with current staffing
level
• Developing NBTV and website policies
Un rD
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S
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3
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Human Resources Employees
TOTAL $2,357,506
10 POSITIONS, PLUS 2.0 FTE
TERRI L CASSIDY, J. D., DIRECTOR
JYLL C RAMIREZ, ADMINISTRATIVE ASSISTANT TO THE HR DIRECTOR
OFFICE ASSISTANT (REQUESTED PART -TIME POSITION)
SIGNIFICANT EXPENSES
Full Time
Recruitments
78
86
70
60
Part Time
Recruitments
38
59
95
95
Total Recruitments:
116
144
165
155
Tuition
Reimbursements
190
197
250
250
Unemployment Claims
21
37
31
40
Personnel
Transactions
1,430
1,816
1,650
1,650
Classificationi
Compensation Studies
20
28
20
15
Surveys for other
agencies
190
190
120
125
Trainings Conducted
25
20
79
70
Contract
Negotiations meetings
50
45
15
50
Employee
Relations Issues
35
35
36
45
Benefit Transactions
Actives & Retirees
1,480
1,700
1,900
2,120
General
Liability Claims
135
94
82
88
Workers' Compensation
$ Disability Claims
176
148
137
145
Industrial Disability
Retirements Processed
2
2
1
5
Retirements
32
21
25
35
Disability Claims
16
14
22
35
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CA
CITY ATTORNEY
o
To mission of the Office of the City Attorney is to provide excellent,
cp
CID
E
prompt, practical, solution oriented legal advice to the Council, staff,
o
Boards and Commissions of the City of Newport Beach.
U)
We seek to integrate the legal function with administrative and policy
functions of the City at the most basic levels in order to assist in achieving
the Council's objectives and protect the City from liability risks.
2006 -07 2007 -08 2008 -09 2009 -10
OActual
Actual Estimated Proposed
w
U
d
Salaries and Benefits $ 838,967 $ 821,794 $ 1,024,016 $ 1,391,161
Maintenance and Operations $ 635,319 $ 801,530 $ 930,305 $ 1,008,710
Q
Capital Outlay $ 6,019 $ 13,371 $ 10,018 $ 4,000
Total General Fund $ 1,480,305 $ 1,636,695 $ 1,964,339 $ 2,403,871
Insurance Reserve Fund Litigation $ - $ - $ 550,000 $ 250,000
Total City Attorney $ 1,480,305 $ 1,636,695 $ 2,514,339 $ 2.653,871
• • 0
CITY ATTORNEY
Proposed Staffing
•One City Attorney
• Two Assistant City Attorneys
• Two and a half (time wise) Deputy City
Attorneys
• One Paralegal
• One Administrative Assistant to the City
Attorney
• One Office Assistant
CITY ATTORNEY
Primary Goals
• Provide current, prompt, practical, solution
oriented legal service to the Council, staff,
boards and commissions of the City by
integrating the legal function into the policy
and administrative functions;
• Catch -up back logged legal work;
• Begin bringing legal services back in-
house from outside counsel — thus
reducing legal expense in the long -term.
• • •
Administrative Services
Fiscal Year 2009 -10 Proposed Budget
Mission Statement
To provide prudent financial management
of publicly entrusted resources and to
support the organization with the highest
quality financial, administrative and
information technology services.
•
•
•
D •
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•
New Positions
Fiscal Services
Fiscal Clerk to
$29,892
Accounting
Fiscal Clerk
$48,561
Division - Upgrade .70 FTE P/T
F/T Fiscal Clerk at a cost of
Division - Upgrade
.75
FTE
P/T
to
F/T
Accountant
at a
cost
of
•
•
0 • •
2% Budget Reductions
Resource Management $ 8,000
Fiscal Services
$ 12,000
Information Technology $ 55,000
Revenue
Accounting
Total Reductions
@
15.000
Shift of Director position to contract
Underfill of Purchasing Agent position
Gapping of Telecom Specialist position
New billing contract savings
Underfill of Sr. Accountant position
$175,000 Total 2% Reductions for FY 2009-10
Resource Management
• Department Administration
• Budget
• Investment & Cash Management
• Financial Planning
dq Special Projects
Labor Negotiations
Employee Benefits
Other
Staffing: 3
$ 537,041
•
•
• 0 0
Fiscal Services
Staffing 17 Plus 2.12 FTE
$1,964,442
• Centralized Cashiering
• Parking Meter Collection
• A/P
• Graphics, Printing & Production
a Warehouse & Inventory Control
Purchasing
Remittance Processing
Postal Services
Information Technology
Staffing: 17 Plus .5 FIFE
■ Application Development & Support
■ Computer Systems Administration
■ Geographic Information Systems
■ Communications Systems & Devices
■ Other
gi Network Administration
Database Management
E -mail & Voice Mail
Web Development
Security
$3,001,163
•
0
Revenue
Staffing: 12 Plus 1.6
$1,531,976
■ Tax Administration
■ Receivables & Collections
■ Adjudications
■ Contract Administration
■ Revenue Audits
Regulatory Permits
Revenue Development
Licensing
Accounting
Staffing: 9 Plus .75 FTE
$1,205,196
• General Ledger Maint
• Payroll
• Costing, Research & Analysis
• Budget Prep & Admin
r Audit
Financial Reporting
Grant Admininstration
Other
•
Major Charges, Fees & Taxes
Administrative Services actively manages the four
largest City tax revenue sources:
Total Property Tax
Sales Tax
Transient Occupancy Tax
Business License Tax
$ 78,810,195
20,263,438
13,000,000
3,800,000
$1 1 5,873,633
This represents almost 77.2% of the City's total
estimated 2009 -10 General Fund Revenue of
$1505139;603.
pity Audits & Reporting
External audit - all funds
Comprehensive Annual Financial Report (CAFR)
Single audit, Gas Tax, AQMD, OCTA, TDA Article 3, DOJ,
MERP Plan Audit
Special reporting:
Grants including DOJ, OTS, & SLESF
CDBG
Newport Bay Dredging Permanent Fund (Robinson- Skinner)
Street Report
Library COP Annual Certification
Asset Forfeiture
Continuing Disclosure Reports for Water Revenue Bonds and Library COP
AQMD
State Controller's Report
Federal Sharing Equity Certificate
ILJAOC Financial and Single Audits
Mwwft�� 0 0
�v�PO
4
Fiscal Year 2010
City Council Budget Presentation - Fiscal Year 2010
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City Council Budget Presentation - Fiscal Year 2010
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Fire Department
Fiscal Year 2009/2010
Budget Presentation
By Fire Chief Steve Lewis
��1 %%�'�,
Fire Department Mission...
... to reduce the loss of life and
property from fire, medical, marine
and environmental emergencies
through education, prevention, hazard
reduction and response.
Newport? % e-aeb rlfa) - "3J1"-)?Y1 A)Iw,'e, n
•
40
0 •
Department Summary
FY 2009
Estimated Budget
FY 2010
Proposed Budget
Increase /Decrease
TOTAL
3197139299
3397549688
+2,0419389
Salaries
2612061409
28,523,865
+21317,456
Maint & Ops
4,996,513
5,040,013
+43,500
Capital Outlay
510,377
190,810
- 319,567
Revenue Generation
• Paramedic Program
• Junior Lifeguard Fees
• Public Safety Augmentation Fund
(Prop 172) shared with Police Dept.
• Fire Prevention Fees & Fines
0 • •
0 0 0
Department Challenges
Development of Professional Expertise
of Young and Inexperienced Personnel
—Response Coverage; Down Coast
— Facility Infrastructure
— Wildland Interface
— Grant Programs; Economic Downturn
— Emergency Medical Services; City Rights
vs. State Rights
•
Department Successes
Accessing Available Grant Monies
Utilization of Training Center
— Urban Search & Rescue Capability
— Expansion of CERT and all Disaster
Preparation Training
— Transition of Leadership /Leadership
Training
— Filling of Personnel Vacancies
•
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e
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f
Planninc; Department (lo'ure. 5ervirp.
• City Council and Planning Commission
Staff Support
• Project Assignment and Monitoring
• Staff Training and Professional
Development
• Budgeting
• Inter - departmental Coordination
• Information Systems Management
• Site Development Permits
• Major Use Permits, Variances and
Tract Maps
• Reports and Recommendations to City
Council and Planning Commission
• Specific Plans and Planned Community
Text
• Coastal Residential Development Permit
-Comprehensive Sign program
1 • General Plan Administration
• Zoning Code Updates
• Local Coastal Program Implementation
• Housing Programs
• Inter - agency Collaboration
• Special Studies / Legislative Monitoring
• Public Information Counter
-Real Property Information
• General Plan and Zoning Inquiries
• Local Coastal Program Inquiries
• Zoning Code Interpretation
• Development Plan Check
• Use Permit Monitoring
• Code Enforcement Support
• ED Strategic Plan Implementation
• Business Retention and Recruitment
• Process Assistance for Business Permitting
• Liaisons to Business Improvement Districts
• Wayfinding Sign Programs
• Community Development Block Grant
Administration
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Building Department
Division Information
•
-Pr ej 11NINS
l u 11 ll1'l Sit � � tl 0 /1
•
•
Building Department
3 s�
38 Positions — 34 permanent full time
f = 4 part time
Administration (949) 644 -3275
Building counter (949) 644 -3288
Fax # (949) 644 -3250
Inspections
Chief Buildina Insoector
VACANT
x3265
Principal Inspector Princioal Inspector
Commercial Residential
John Burckle Ray Sellers
x3262 x3261
Senior Buildina
Inspectors
Paul Sobek
x3268
Jim Uftermark
K3272
Senior Buildina
Insoeclors
Mike Dexter
x3267
Mel Fleener
x3271
Don Taylor
x3263
Builtlina Inspectors II
Residential Suildino
Records Insoector _ Edwartl Hotz
x3273
Jana Egan
x3216 Paul LeClaire
x3264
Randy Neilson
x3260
V -Chris Sanchez
x3266 (Contract)
0
Buildina Director
Jay Elbettar
x3282
Plan Check &IPermit Services
Deputy Buildina Official
Faisal Jurdi
x3277
Princioal Engineer
Plan Check
Oliver Roan
x1868
i
Plan Check
Engineers. Senior
Yousef Barer
x3278
Soon Cho
x3281
Suzanne Kusik
x3285
Ali Naji
x3292
Eric Skarm
x3270
Plan Check Engineer'
Tonee Thai
x1867
Outside Plan Check Consultants
Ghosn Associates (949) 363 -5600
SPS Plan Check Services (949) 706 -9630
Oeotech Consul=
Bagahi Engineering (949) 552 -2007
Principal Enalri
Customer Service
Daniel Kennedy
x3279
t
Permit Counter
Supervisor
Susan McCourt
x3209
Permit Technicians
Leslie Duarte
X3290
Cara Eng
x3251
Joanna Rains
x3291
Jessica Sanchez
x3287
PIT Permit Technician
Jamie Harris
x3274
0
V = Vacant
Flexibly staffed positions,
Associate to Senior Engineer
—Plan Check Engineers rotate
at permit counter
Administration'
'Clencal Services for all
divisions are Fooled by
administration
Administrative
Assistaint
MoniKa Goodwin
x3276
Department Assistant
Susan Yamada
x3280
Office Assistant
Raymund Reyes
x1865
Student Aide
Nellie Montesano
Student Aide
Michelle Del Aguilla
Permit Counter'
Plan check engineer
by rotation
Subtrade Plans
Examiner
Dan Macey
x3269
Building Dept,
Specialist
Debi Schank
x3284
Feciast nny Kr age
x3293
Student Aid
Leslie TranflCld
May 2009
0
Building Regulations
State of California Building Code
State of California Electrical Code
State of California Mechanical Code
State of California Plumbing Code
State of California Fire Code
State of California Energy Standards
State of California Disabled Access Standards
State of California Health and Safety Code
State of California Business and Professions Code
State of California Historical Building Code
State of California Building Standards Code
Uniform Administrative Code
Uniform Housing Code; .
Uniform Code for Building Conservation 94
Uniform Spa and Pool Code
Newport Beach Municipal Code Grading Provisions
Newport Beach Municipal Code Flood Damage Prevention Provisions
Newport Beach Municipal Code Relating to Building Construction
California Green Building Standards Code
0
0
Building Department
Allocation Plan
2006 -07
2007 -08
2008 -09
2009 -10
Actual
Actual
Estimated
Proposed
Salaries and
$
3,384,868
$
3,339,997
$
4,261,150
$
4,467,003
Benefits
Maintenance and
$
678,087
$
1,022,728
$
484,207
$
360,711
Operations
Capital Outlay
$
23,363
$
25,682
$
34,227
$
30,900
Total
$
4,086,318
$
4,388,407
$
4,779,584
$
4,858,614
Full time Employees:
34
Part
-time Employees:
1.16 FTE
Building Department Divisions
Budget and Staffing
• Plan Check and Permits
16 full -time employees and 0.83 FTE
• Inspections
13 full -time employees,
includes 2 vacant positions
1 contract staff
• Administration
5 full -time employees and 0.33 FTE
0 0
$2,476,037
$1,776,309
0
• • 0
Revenue
Fiscal Year 2008/2009 & 2009/2010
Title
FY 09
Projected
Total $
FY 10
Estimated
Base $
Permits
21528,000
21641,000
Plan Check
116805000
117633000
Miscellaneous
71000
71200
Totals
47215,000
414115200
Building Department Revenue
$5.0
$4.5
$4.0
C
.Y
$3.5
� N
j •2 $3.0
v
3
CU .� $2.5
CU
v
$2.0
$1.5
$1.0
$0.5
$0.0
o qbC'
o e e o 0 0 0 0 0 0 0 0� oo
Fiscal Years *Estimated * *Projected
• • •
• • 0
C
O
Y
A
� N
9 C
O
C
O
U �
N
C
O
U
$350
S300
S250
$200
$150
$100
$50
$0
Building Department
Construction Valuation
9� 0� 0�O 01 0� o,°j 00 O^ O1 00 OA Q� 00 01 00 p9
vi`y of ` 9h oi6 g1 0�� o�°� 00 O`` OR' O^� Off` O� Obo 01 00
Fiscal Years *Projected
Significant Projects
Hoag Health Center,
Superior Avenue - 4 Buildings
$
397770,000
Oasis Senior Center
$
177332,143
Sage Hill Fine Arts Building
$
147500,000
Fashion Island Parking Structure
$
10,0007000
Nordstroms
$
1231777120
New Office Building, 1375 Dove
$ 4,000,000
Port Theatre
$ 1,500,000
40 •
0 0
Building Department
Service Indicators
*Combinati on permit is issued in lieu of sub permits effective November 2006; this affects the total num be r of permits.
* *Seasonal conditions and econom ic factors can significantly affect future projections.
2006 -2007
2007 -2008
2008 -2009
2009 -2010
Actual
Actual
Estimated **
Proiected**
Plan Submittals
2,496
2,379
2,232
2,344
Building Code Modifications
179
139
113
110
Permits Issued
Building/Combination Permits Issued*
2,852
2,727
2,301
2,416
Grading Permits*
220
15
0 *
0
Electrical Permits*
1531
635
487 *
511
Plumbing Permits*
1122
608
409 *
429
Mechanical Permits*
862
408
315 *
331
Pool /Spa Permits
155
154
90
95
Harbor Permits
91
83
70
87
Residential Building Records Permits
1084
825
613
644
Fire Permits
402
406
414
435
Total Permits Issued:
8319
5,851 *
4,599 *
4,934
Inspections
Building Code Enforcement
185
199
397
417
Inspections related to Complaints
1,011
1,076
1,441
1,513
RBR Inspections
674
485
250
263
Construction Inspections
30,538
25,917
23,956
25,154
Total Inspections:
32,408
27,677
26,046
27,348
*Combinati on permit is issued in lieu of sub permits effective November 2006; this affects the total num be r of permits.
* *Seasonal conditions and econom ic factors can significantly affect future projections.
Customer Service by the Building
Department
1y
0 0
Building staff is
delivering to
Newport Beach
residents the plans
of their newly built
single - family
residences, with
helpful handouts
and brochures.
This service
provided by the
Building Depart-
ment is highly
appreciated by our
customers.
0
aEwrpRT
U S
pMN
GENERAL SERVICES
DEPARTMENT
r°
all
�.fi x
Goals
o Further reduce water consumption through the
optimization of the computerized central irrigation
controller system.
o Facilitate community partnerships that encourage the
proper disposal of household hazardous waste by
residents.
o Minimize the negative impacts of budget reductions on
service levels.
o Complete construction of CNG station at City
Corporation Yard and approve contracts for the
purchase of CNG refuse equipment.
80 GENERAL SERVICES Budget rY 09 -10
DEPARTMENT
F-1
u
Breakdown by Division
FY 08 -09 FY 09 -10
Administration $846,851 $892,761
Equipment Maintenance* $2,575,$22 $2,653,587
Field Maintenance $4,035,927 $4,160,433
Operations Support $5,945421 $6,076,877
Parks and Trees $6,255,293 $6,713,281
Refuse $6,707,355 $6,277,792
Total $26,366,669 $26,774,731
(without Rolling Equiprnent)'
81- GENERAL SERVICES Budget FY 09 -10
DEPARTMENT
82
2% Reduction
Division
Account Title
3130
Salary Savings
3140
Salary Savings
3150
Salary Savings
3130 Maint - E Coast Hwy
3130 Concrete Materials
3140 Maint - Storm Drains
3150 Services - Prof Tech NOC
3150 Special DEPT
Expense NOC
3150 Capital Outlay
3170 Turf Renovation
$540,866
Amount
How will this reduction affect services?
$66,433
Maintenance Worker l step l (deferred)
$66,433
Maintenance Worker I step I (deferred)
$15,000
Maintenance Aide (part -time) will not be necessary until the HHW (deferred) opens
$50,000
Minimal Roadway Is in good rondition from recent repairs. Only minor repairs needed
as part of Public Works 8 -year replacement plan
$28,000 Response time will increase by an additional weeks. 6.000 SFofsidewalk & 500LFof
curb & gutter will not be replaced.
$20,000 Minimal System is in excellent condition because of maintenance Inpreredingyears
$5,000 Funding required for HHW center
$70,000 Reduction represents less refuse
generated byresidents
$30,000 Residents will continue to travel to Huntington
Beach or Irvine for HHW disposal
$70,000 Sports groups will be expected to contribute above standard level Of service based on
usage
3180 Services - Prof Tech NOC $100.000 Slope trimming reduction will be completed as
not to negatively impact view planes
612o Equipment Renovation $20,000 Reduced funding available for renovation of old equipment
t `s GENERAL SERVICES Budget FY 09 -10
'. DEPARTMENT
•
Supplementals
• Hazard Mitigation $9,000
o Spyglass /Big Canyon on -going
• Jamboree /Macarthur Clearing $27,000
o Tree trimming and removal one -time
o Jamboree /Macarthur $4,000
o Mowing and brush clearing on -going
Unfunded Projects
o Balboa Main Street Trees
• Removal of Eucalyptus
• Planting of Guadalupe Palms
83 GENERAL SERVICES
.' DEPARTMENT Budget FY 09 -10
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Library Services Department
Mission
To serve as the cultural, educational, and
informational heart of the City.
Library Service Department
2009 -2010
$ 6,629,814
Salaries $5,051 1385
Maintenance & Operations $1,5043329
Capital Outlay $ 743100
•
0
Allocation Plan
(►i'
2006 -2007
Actual
2007 -2008
Actual
2008 -2009
Estimated
2009 -2010
Proposed
Salaries/Benefits
4,125,533
4,232,264
4,960,350
5,051,38
Maintenance/
Operations
1,369,905
1,505,524
1,526,118
1,504,32
Capital Outlay
140,8561
149,1751
123,809
74,10
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
i nnn nnn
■ 2006 -2007 Actual
02007 -2008 Actual
E32008 -2009 Estimated
■ 2009 -2010 Proposed
nefits Maintenance/ Capital Outlay
Operations
a
Service Indicators
7nnr -?nn7 ?nn7-?nnu
2008 -2009*
Estimated
•
2009 -2010
Projected
(Customers Served in the
Library
,jr-Reference Questions Asked
Program Attendance
0
2006 -2007
2007 -2008
2008 -2009*
2009 -2010
Service Indicators
Actual
Actual
Estimated
Projected
Circulation
1,622,573
1,701,476
1,657,045
1,739,897
Customers Served in the Library
977,720
1,239,790
1,183,694
1,262,879
Reference Questions Asked
182,445
178,028
175,930
184,727
Program Attendance
37,280
41,987
42,171
43,014
* Library System Upgrade
r -
Circulation
7nnr -?nn7 ?nn7-?nnu
2008 -2009*
Estimated
•
2009 -2010
Projected
(Customers Served in the
Library
,jr-Reference Questions Asked
Program Attendance
0
Major Expenditures
. X11 0II
g mg�
9111 I
Salaries & Benefits
Library Materials
Facilities
Software &
Equipment
Maintenance
LL 2008 -09
E2009-10
Salaries Benefits
Library Materials
Facilities
Software & Equipment
Maintenance
2008 -09
4,950,96
639,740,
439,529,
246,09
2009 -10
5,117,20J
639,74
452,02
246,09
. X11 0II
g mg�
9111 I
Salaries & Benefits
Library Materials
Facilities
Software &
Equipment
Maintenance
LL 2008 -09
E2009-10
Library Organization
Administration
Public Services
Staffing: 6 FT + 2.99 FTE
Staffing: 31 FT + 23.09 FTE
$11318,492
$37935238
Information Systems
Collection
Staffing: 1 FT
Staff: 4 FT
$342,663
$9553442
Literacy
Arts & Cultural Services
Staffing- .40 FTE
Staffing: 1 FT
$26,008
$1933970
a
0
0 0 •
Cultural Arts Programs
Cultural Arts programs including art shows/ receptions,
concerts and Shakespeare by the Sea productions attract
thousands of people each year.
{
Arts & Cultural Services
Salary & Benefits
Sister Cities
Arts & Cultural Grants
Other Expenditures
Total
$98,935
$ 20,000
$ 40,000
$ 35,035
$ 193,970
m Salary & Benefits
■ Sister Cities
■ Arts & Cultural
Grants
■ Other Expenditures
0 0 •
Salaries & Overtime
PC Replacements
Budget Reduction
$67,450
$37,000
Other Operating Expenditures $19,500
Facilities $7,500
TOTAL $131,450
W Salaries & Overtime
M P.C. Replacements
■ Other Operating
Expenditures
■ Facilities
Corona del Mar Branch
Enhance Services
Reorganization of interior space to enhance collections and
programming
Add lap top computers
Extend service hours
50th Anniversary Week Events July 27, 2009 - July 31, 2009
0
9
0
0
Corona del Mar Branch
Tables
Chairs
Display Unit
End Panel Displays
Lap Top Computers
Carpet
Paint Shelving
Miscellaneous
Events
PROJECT COSTS
OPTIONAL EXTRAS
Magazine Display
Read to Me Furniture in
AW
5,558.00
2,960.00
1,300.00
1,000.00
4,300.00
3,000.00
3,500.00
2,400.00
5,600.00
Total 29,618.00
5,200.00
5,000.00
Total 10,200.00
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Told
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hat's New for FY 2009/1
Youth Center (CYC) in CdM will reopen Fall
ay
'° 'services DivisiAr.
1. �4
10-1
280,000 people participated in
programs and events
29,000 people enroll annually in 2,900
classes (Newport Navigator)
Over 30,000 annual pool visits - lap
swim, lessons, water polo and recreation
swim
ment of City -Wide Field Allocation
. Attendance 318,779
pate daily in youth after
on 840 adult
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dditional FnndinglServices SlIpporl L
Services Division FY 24091
on Support 509000
n Support
106,000
93,000
110,000
120,000
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