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HomeMy WebLinkAbout24 - 2009 Council PrioritiesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 94 _ June 23, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: City Manager's Office Homer Bludau, City Manager 949/644 -3000 or hbludau @city.newport- beach.ca.us SUBJECT: Council Review of Staff Status Report on Six of the City Council's 2009 Priorities ISSUE: Does the City Council have any comments or questions regarding the status of the seven Council priorities reported on by staff? RECOMMENDATION: Review and comment, as desired. DISCUSSION: Background: The City Council held a Special City Council meeting on Saturday, January 10, 2009, to discuss and establish its priorities for 2009. This was the third consecutive year the City Council has met early in the calendar year to set its priorities. A total of thirteen (13) priorities were settled on, but in no particular order. As in the past, the City Manager was asked to provide draft priority statements, actions steps and schedules for the City Council to review, make revisions to and finalize. The status of priority implementation is reviewed each month. .Status reports on seven priorities began in March and are provided during alternating months. This status report provides current information on the remaining six priorities. This is the fourth status report of the year. The six priorities being reported on in no particular order are as follows: Continue to. implement an effective traffic management plan by a variety of projects which improve traffic flows throughout the City. City Council Priorities June 23, 2009 Page 2 • Complete the Schematic Design Phase and the EIR for the new city hall and park site. • Provide more public parks and recreation facilities, with emphasis on active facilities where appropriate. Construct a new OASIS facility for our seniors. • Continue with the process to determine the eventual land use for the Banning Ranch property, pursuing both open space and development options outlined in the General Plan. • Continue to implement water quality improvement projects, while at the same time, assessing the need to adopt a tiered water rate structure to assist in water conservation efforts. • Develop and implement a strategy, including a funding component, for the dredging of the Lower Bay Additional status reports will be provided at the second City Council meeting of each month for the remainder of the calendar year. Environmental Review: The City Council's approval of this Agenda Item does not require environmental review. Public Notice: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Council considers the item). Submitted by: OMER L. BL AU City Manager Attachments: 2009 Council Priorities Indicator Tracker City of Newport Beach 2009 Council Priorities Indicator Tracker Status Report Date published: June 23, 2009 Presented by: Homer L. Bludau CONTINUE TO IMPLEMENT AN EFFECTIVE TRAFFIC MANAGEMENT PLAN BY A VARIETY OF PROJECTS WHICH IMPROVE TRAFFIC FLOWS THROUGHOUT THE CITY Phase 1 signal project completed and March 15, 2009 Project was completed and operational operational on March 15, 2009 Phases 2 and 3 signal project designs March 30, 2009 Design Complete. completed, work begins Construction contract awarded April 14, 2009 Phases 2 and 3 — Completed and December 31, 2009 On target operational Council discussion on Phases 4 -8 as March 24, 2009 FY 09 -10 currently includes whether to accelerate design and funding for design and construction construction of Phases 4 & 7. Council confirmed this direction at the June a Study Session. Staff recommends projects which facilitate May 12, 2009 FY 09 -10 currently includes traffic flows in FY 09 -10 CIP budget the Jamboree /73 Bridge widening and Improvements to the Jamboree /MacArthur Intersection Council approves new CIP budget with June 23,2009 On track for adoption project schedules Staff reports to Council as to status of CIP November 24, 2009 traffic related projects Comments: As discussed at the Council's priority setting meeting, to accelerate the design and construction of Phases 4 -8 would cost approximately $4M. Expanding to do additional phases was discussed on June 9'"; however, Council and staff believe it is more prudent to continue on the schedule that has been previously developed and is being implemented. This priority includes staff proposing CIP projects which might result in additional turn lanes, street widening, turn -outs and other measures which could translate into improved traffic circulation for particular problematic locations. Staff: Steve Badum; Dave Webb COMPLETE THE SCHEMATIC DESIGN PHASE AND THE EIR FOR THE NEWPORT BEACH CIVIC CENTER Hire Civic Center architect (BCJ) January 2009 Achieved Hire Civic Center Project Management Firm (CW Driver) January 2009 Achieved Hire Civic Center EIR Consultant (LSA) January 2009 Achieved Complete Concept Plan Phase April 15, 2009 Achieved Complete Schematic Design Phase and adopt Final EIR November 24, 2009 On schedule Comments: The Civic Center project is well underway in 2009, with design team meetings held by conference call each week, and in person meetings for two to three days every three weeks. City staff and the design team presented a concept plan for the Civic Center on April 14, 2009. The rest of 2009 will be the Schematic Design phase, including at least one public meeting during late summer 2009. 2010 will include the "Design Development" and construction documentation phases, which precede bidding and construction itself. Completion of the project is generally estimated at summer 2012, with an up to 18 -month construction period. As to the EIR, LSA Associates, Inc., the City's environmental consultant, has completed the Initial Study (IS) for the proposed City Hall and Park Development Plan project. The Notice of Preparation was distributed on April 1, 2009. The purpose of the NOP is to notify all responsible agencies and interested parties of the City's intent to prepare an Environmental Impact Report (EIR) for the project and to solicit comments and suggestions regarding the preparation of the EIR. The required 30-day public comment period concluded April 30, 2009. We are currently in preparation of the Draft EIR, which will include a detailed and thorough analysis of all environmental aspects of the project consistent with the requirements of the California Environmental Quality Act (CEQA). It is anticipated that the Draft EIR will be distributed for public review and comments by September 1, 2009 to meet the November 24, 2009 planned certification date. Staff: Dave Kiff, Steve Badum, Sharon Wood, Jaime Murillo PROVIDE MORE PUBLIC PARKS AND RECREATION FACILITIES, WITH EMPHASIS ON ACTIVE FACILITIES WHERE APPROPRIATE; CONSTRUCT A NEW OASIS FACILITY FOR OUR SENIORS Sunset Ridge Park —obtain PB &R and June 24, 2008 PB &R approved May 20, Council conceptual approvals 2008; Council approved June 10, 2008 Begin CEQA and final design processes November 25, 2008 Awarded contract to EIR consultant and architect; in process Determination of MND or EIR process March 15, 2009 City has decided to process an EIR City Council EIR Hearing for Approval January 2010 On target Coastal Commission permit approval July 2010 expected (after EIR finalized) Award bid after preparation of construction September 2010 documents and bidding Park open for public use March 2012 Marina Park — conceptual plans prepared June 30, 2008 Council approved on Nov. 13, and approved by PB &R, City Council 2007; PB &R approved December 14, 2007 EIR public review period Feb. 23 -April 2, 2009 Achieved City Council EIR Hearing for Approval July 2009 Completion of construction plans and August 2010 Ongoing specs, all water quality, Army Corps, Coastal Commission permits, etc. Advertise, bid and award multiple December 2010 construction contracts for specialized contractors Construction completed and open for July 2013 public use Coastal Peak Park- construction permits February 10, 2008 Approved February 5, 2008 approved Construction period with The Irvine May -March 2009 Construction complete Company overseeing and paying for construction 120 day construction company March - August 2009 On target maintenance period City assumes ownership of park and August 2009 On target continues maintenance period Open to public use September 2009 On target for early September OASIS Rebuild - construction out to bid Jan. 12 - Feb. 12, 2009 Bid opening Feb. 12, 2009 Award construction bid March 10, 2009 Awarded March 10, 2009 Construction of project March 2009 -Oct. 2010 Currently under Construction Construction completed and open for October 2010 On target public use Banning Ranch Community Park — Sept. 2008 Application submitted development application submitted Discuss Community Park plans including Ongoing Ongoing size, location and improvements with developer Synthetic Turf Study — RFP for December 2008 Proposals received Dec. 19, consultant services 2008 Award of consultant contract for $23,000 February 2009 Study Awarded to CMX Sports Engineers on April 2, 2009 Phase I- study of existing park sites for April — June 2009 Completed usage recommendations PB &R Commission — presentation of study August 2009 On track for August meeting findings Presentation to Council of study findings August 2009 Will most likely be on a and determination of whether to proceed September agenda with PB &R with plans and specs recommendation CYC- Renovation — project out to December 2008 Bids received January 6, 2009 construction bid Award construction bid January 2009 Bid awarded January 27, 2009 Construction of project February-June 2009 Currently under construction Construction completed and open for June 22, 2009 Achieved public use Comments: Most of these projects are continuations of the related 2008 Council priority and most involve multi -year planning, processing and construction. Staff: Laura Detweiler, Dave Webb CONTINUE WITH THE PROCESS TO DETERMINE EVENTUAL LAND USE FOR THE BANNING RANCH PROPERTY, PURSUING BOTH OPEN SPACE AND DEVELOPMENT OPTIONS OUTLINED IN THE GENERAL PLAN Open Space City Council receipt of appraisal report January 27, 2009 Provided January 27, 2009 Resource Opportunity Group report to Ad July 2009 ROG spoke with Coastal Hoc Committee on funding availability Conservancy, OCTA, Wildlands Conservancy, Resources Legacy Fund, and Fund Foundation; researched applicability of stimulus funds Meeting with interested parties to discuss April 23, 2009 ROG met with representatives funding availability of Banning Ranch Conservancy City Council receipt of funding availability August 2009 report, and direction to Ad Hoc Committee on next steps Comments: City, Conservancy and Newport Banning Ranch submitted requests for Measure M environmental funding to OCTA; City supported all requests in testimony and letter to Environmental Oversight Committee. M Development City receipt of complete application January 21, 2009 Application material sufficient material to begin environmental review, and will be supplemented as _ review process proceeds NOP public review period March 9 -April 9, 2009 NOP released March 16; review period ended April 17, 2009 Draft EIR public review period November 2 - December Technical studies underway: 16, 2009 biological resources, water supply assessment, traffic, hydrology and water quality, geotechnical, cultural resources, fire and life safety, health risk analysis Planning Commission recommendations April 22, 2010 on development application Final City Council action on development June 8, 2010 application Comments: The two processes — determining whether Banning Ranch can be purchased and preserved for open space and the development of Banning Ranch as a residential project — are being processed concurrently in order to determine at the end of both processes which alternative is most feasible. Development schedule depends on receipt of final project information from applicant and amount of required review by outside agencies. Staff: Sharon Wood CONTINUE TO IMPLEMENT WATER QUALITY IMPROVEMENT PROJECTS, WHILE AT THE SAME TIME ASSESSING THE NEED TO ADOPT A TIERED WATER RATE STRUCTURE TO ASSIST IN WATER CONSERVATION EFFORTS Bring forth a draft Water Quality March 2009 With the UNB funded and the Management Plan (WQMP) to City LNB having an appropriation Council which identifies fiscal impacts for the first time, Staff will re- evaluate the WQMP and bring it back to Coastal -Bay before Council. Consider the establishment of a Council ad March 2009 Not completed. However, City hoc Committee on Water Use. Purpose is staff has been able to attend to assist/review staff action relating to all relevant OCWD and potable water purchases and use in the MWDOC Water Producers city (with OCWD and MWDOC). meetings. Consider certain aspects of the WQMP in May 2009 Aspects related to LNB CEQA the context of the 2009 -2010 Fiscal Year and testing work are funded Budget. within the City's FY 2009 -10 budget. Update the City's Water Master Plan (for May 2009 Update of Water Master Plan potable water delivered to homes, city Completed facilities, and businesses). Determine if existing rate structure will accomplish the Plan, including likely increases in water purchasing costs. If not, recommend rate changes. Continue City's water conservation efforts Ongoing via Water Conservation Coordinator. Direct WCC and Utilities Director to follow and update City on other jurisdiction's actions relating to tiered rate structures. Implement any rate changes based on the July 2009 May be August or September Water Master Plan's needs. Evaluate the 2009. city's obligations relating to rate changes under Proposition 208. Study how the updated Water Master May 2009 to October Plan's needs could be addressed with a 2009 tiered -rate structure (to encourage conservation). Determine whether to implement a Tiered October 2009 Rate structure, and suggest the timing thereof. Comments: At first glance, these are two separate goals. But because excessive water use outside of homes and businesses causes urban runoff, and urban runoff has a major impact on water quality in our Bay and Ocean, the two issues are tied together. One challenge in this Priority is to analyze the pros and cons of a Tiered Water Rate (a rate structure that rewards conservation but penalizes overuse) while the City enters a year of water supply uncertainty. Many believe that prolonged drought will force our water suppliers (the Orange County Water District and the Metropolitan Water District of Orange County) to ration water. At the same time, rates charged to the City for water purchases have gone up and will continue to go up. City staff believes that a current review of the Water Master Plan, a plan that tells the City what water distribution facilities need upgrading and recommends an order for these upgrades, will tell us that we cannot sustain the WMP's needs with the current water rates. Therefore, for several reasons, a rate increase is likely to be needed — and likely to be needed before the City can adequately study going to a tiered rate system. The tiered -rate study necessarily will include impacts to the water billing system — including its software, meters, meter reading, and more. Therefore, it is likely that staff will come to the City Council with a rate increase based on the current rate structure followed by a recommendation on applying that rate increase across a rate structure different from what we have today. If there is a simpler way to both accommodate the needs of the Water Master Plan and appropriately address suggested conservation -based rate structures at the same time, we will do so. Staff: Dave Kiff, George Murdoch, Shane Burckle, Dave Webb, Bob Stein