HomeMy WebLinkAbout07 - Dover Drive Street ImprovementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
July 14, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330 or sluy @city.newport - beach.ca.us
SUBJECT: DOVER DRIVE STREET IMPROVEMENT PROJECT — COMPLETION
AND ACCEPTANCE, CONTRACT NO. 3652
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On July 22, 2008, the City Council authorized the award of the subject contract to
Peterson -Chase General Engineering. Under this contract, Peterson -Chase General
Engineering constructed new sidewalk, curb and gutter, asphalt concrete paving,
pedestrian boardwalk structure, curb access ramp, catch basin modifications and other
miscellaneous drainage facilities, guard cable fence and other miscellaneous tasks
associated with the project construction.
The contract has now been completed to the satisfaction of the Public Works
Department. The contract construction costs were:
Original bid amount:
Actual amount of bid items constructed:
Total amount of change orders:
Final contract cost:
$393,600.00
$401,114.00
$63.576.41
Change orders were approved for construction of an additional 95 feet of curb and
gutter and 270 square feet of additional sidewalk. Based on high groundwater
conditions, a change order,; was approved to modify the boardwalk to include additional
piles and a grade beam. The final contract cost (including change orders and credit)
was 18% above the original bid amount.
Dover Drive Street Improvement Project - Completion and Acceptance of Contract No. 3652
July 14, 2009
Page 2
A summary of the project schedule is as follows:
Estimated completion date per June'08 schedule: February 20, 2009
Project award for construction: July 22, 2008
Estimated completion date at award: February 15, 2009
Actual substantial construction completion date: April 17, 2009
The contractor performed well in constructing the originally designed improvements per
the planned schedule. Additional time was granted for the change order work.
Environmental Review:
On June 27, 2006, Council approved the Mitigated Negative Declaration for this project.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, two City prepared notices will
be distributed by the contractor to both residents and businesses. The first notice will
be distributed ten days before work in the area and the second notice 48 hours prior to
starting work in the area.
Total Proiect Cost
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Construction $464,690.41
Design $130,343.00
Permit $1,500.00
Geotechnical $801.00
Incidentals $256.20
Total project Cost $597,590.61
Funding Availability: -
Funds for the construction contract were expended from the following accounts:
Account Description
General Fund
General Fund
Transportation and Circulation
CIOSA
Gas Tax
Prepared by:
�f
StephetfLi6iy
Associate Civil Engineer
Account Number
Amount
7013- C5100854
$ 74,702.41
7013- C2001009
10,088.00
7261- C5100854
67,400.00
7432- C5100854
278,500.00
7181- C5100854
34.000.00
Total: $464,690.41
Submitted
Director