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HomeMy WebLinkAbout13 - City Hall and Park Master Plan ProjectCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 July 14, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen Badum sbad u m (a)city. newi)ort- beach. ca. us 949 - 644 -3311 SUBJECT: CITY HALL AND PARK MASTER PLAN PROJECT - APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING FOR TRAFFIC ENGINEERING SERVICES RECOMMENDATIONS: Approve a Professional Services Agreement with RBF Consulting, Inc., of Irvine, California, for traffic engineering services at a contract price of $99,500 and authorize the Mayor and the City Clerk to execute the Agreement. DISCUSSION: The proposed work includes the preparation of traffic studies, TPO assessments, construction traffic analysis, and traffic engineering analysis of potential roadway improvements and access enhancements in conjunction with the City Hall and Park project. This work scope also provides traffic engineering support for the ongoing preparation of environmental documentation. The proposed fee for these professional services is $98,000 with a $1,500 allowance for reimbursables for a total cost not to exceed $99,500 on a time and materials basis per the attached proposal and hourly rates. Environmental Review: Traffic Engineering services are not projects as defined in the California Environmental Quality Act (CEQA) Implementing Guidelines. Staff has retained an EIR consultant who will prepare environmental documentation for the project. Funding Availability: There are sufficient funds available in the following account: Account Description City Hall and Park Design Submitted by: PSA with RBF Consulting Account Number Amount 7410- C1002009 $ 99,500 $ 99,500 PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING FOR TRAFFIC ENGINEERING SERVICES FOR THE CITY HALL AND PARK PROJECT THIS AGREEMENT is made and entered into as of this day of , 2009, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation ( "City "), and RBF CONSULTING, whose address is 14725 Alton Pkwy, Irvine, CA 92618 ( "Consultant'), and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide traffic engineering services upon the terms and conditions contained in this Agreement. C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement. D. The principal member of Consultant for purposes of the Project shall be Mike Erickson, P.E. E. City has solicited and received a proposal from Consultant, reviewed the previous experience, evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term .of this Agreement shall commence on the above written date, and shall terminate on the 30i' day of June 2010, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant will provide contract traffic engineering services to the City of Newport Beach in conjunction with the preparation of environmental documents and traffic engineering design for the City Hall and Park Project The consultant will review transportation and circulation issues associated with the project, review and make recommendations on road alignments, 1 intersection configurations and street sections, provide conceptual design plans for EIR purposes, and prepare analyses and reports as required ( "Project "). 3. TIME OF PERFORMANCE. Time is of the essence in the performance of services under this Agreement and Consultant shall perform the services in a timely manner as necessary for the City of Newport Beach to comply with the City Hall and Park project schedule. The failure by Consultant to provide services in such a timely manner may result in termination of this Agreement by City. Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the services to be provided for the Project, each party hereby agrees to provide notice to the other party so that all delays can be addressed. 4. COMPENSATION TO CONSULTANT City shall pay Consultant for the services on a time and expense not -to- exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B, incorporated herein by reference. Consultant's compensation for all work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Ninety-Nine Thousand, Five Hundred. Dollars and no /100 ($99,500) without additional authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.1 Consultant shall submit monthly invoices to City describing the work performed for the preceding month. Consultant's bills shall include the name of the person who performed the work, a brief description of the services performed and /or,the specific task in the Scope of Services to which it relates, the date the services were performed, the number of hours spent on all work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) days after approval of the monthly invoice by City staff. 4.2 City shall reimburse Consultant only for those costs or expenses specifically approved in this Agreement, or specifically approved in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Consultant: 2 A. Approved reproduction charges. B. Travel expenses at the current mileage rate approved by the IRS. C. Actual costs and /or other costs and/or payments specifically authorized in advance in writing and incurred by Consultant in the performance of this Agreement. 4.3 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of. City. As used herein, "Extra Work' means any work that is determined by City . to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Scope of Work as set forth in Exhibit A. 5. PROJECT MANAGER Consultant has designated Mike Erickson P.E., as Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant shall not remove or reassign. the Project Manager or assign any new or replacement personnel to the Project.without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. Consultant at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of services upon written request of City. _Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION Public Works Director Stephen Badum shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator or his authorized representative shall represent City, in all matters pertaining to the services to be rendered pursuant to this Agreement. 3 7. CITY'S RESPONSIBILITIES In order to assist Consultant in the execution of its responsibilities under this Agreement, City agrees to, where applicable: A. Provide access to, and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's work schedule. B. Provide photocopying, blueprinting and other services through City's reproduction company. Consultant will provide electronic copies of documents and the City will coordinate the required documents with City's reproduction company. All other reproduction will be the responsibility of Consultant. 8. - STANDARD OF CARE 8.1 All of the services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the services required -by this Agreement, and that it will perform all services in a manner commensurate with community professional standards. All .services shall be performed by qualified and experienced personnel who are not employed by City, nor have any contractual relationship with City. 8.2 Consultant represents and warrants to City that it has or shall obtain all licenses, permits, qualifications, insurance and approvals of whatsoever nature that are legally required of Consultant to practice its profession. Consultant further represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any and all licenses, permits, insurance and other approvals that, are legally,. requi red of Consultant to practice its profession. Consultant shaft maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shaft not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 4 9. HOLD HARMLESS To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties) from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims "), which may arise from or in any manner relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them. Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorney's fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do riot act as a. limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be .the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the services. 5 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator and /or histher duly authorized designee informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. _INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of work. Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, a policy or policies of liability insurance of the type and amounts described below and in a form satisfactory to City. A. Certificates of lnsrirance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Insurance certificates must be approved by City's Risk Manager prior to commencement of performance or issuance of any permit. Current certification of insurance shall be kept on file with City's at all times during the term of this Agreement. B. Signature. A person authorized by the insurer to bind coverage on its behalf shall sign certification of all required policies. C. Acceptable Insurers. Ail insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of M California, with an assigned policyholders' Rating of A (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. D. Coverage Requirements. i. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, contractual liability. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement, or the general aggregate limit shall be at least twice the required occurrence limit. ii. Automobile Liability Coverage. Consultant shall maintain automobile insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each occurrence. iii. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his or her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Erriployer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non- renewal of all Workers' Compensation policies must be received by City at least thirty (30) calendar days (10 calendar days written notice of non - payment of premium) prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. iv. Professional Errors and Omissions Insurance. Consultant shall maintain professional errors and omissions insurance, which covers the services to be performed in connection with this Agreement in the minimum amount of one million dollars ($1,000,000). 7 E. Endorsements. Each general liability and automobile liability insurance policy shall be endorsed with the following specific language: L The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultant. Ii- This policy shall be considered primary insurance as respects to City, its elected or appointed officers, officials, employees, agents and volunteers as respects to all claims, losses, or liability arising directly or indirectly from the Consultant's operations or services provided to City. Any insurance maintained by City, including any self- insured retention City may have, shall be considered. excess insurance only and not contributory with the insurance provided hereunder. N. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. iv. The insurer waives all rights of subrogation against City, its elected or appointed officers, officials, employees, agents and volunteers. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits, by either party except after thirty (30) calendar days (10 calendar days written notice of non - payment of premium) written notice has been received by City. F. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claim made. or suit instituted arising out of or resulting from Consultant's performance under this Agreement. G. Additional Insurance. Consultant shall also procure and maintain, at - -its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. L-1 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy, which shall result in changing the control of Consultant. Control means fifty percent (50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of the corporation, partnership orjoint- venture. 16. SUBCONTRACTING The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express written consent of City. Consultant shall not subcontract any portion of the work to be performed under this Agreement without the prior written authorization of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents "), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents to City upon prior written request. Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived. against Consultant and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. E 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY The Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in Consultant's drawings and specifications provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or his/her designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of Withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City 10 greater than what would have resulted if there were not errors or omissions in the work accomplished by Consultant, the additional design, construction and /or restoration expense shall be borne by Consultant. Nothing in this paragraph is intended to limit City's rights under any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST The Consultant or its employees may be subject to the provisions of the California Political Reform Act of. 1974 (the "Act "), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. If subject to the Act, Consultant shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnity and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES All notices, demands, requests or approvals to be given under the terms of this Agreement shall be given in writing, to City by Consultant and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first -class mail, addressed as hereinafter provided. All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Stephen Badum Public Works Director City of Newport Beach 3300 Newport Boulevard Newport Beach, CA, 92663 Phone: 949 -644 -3311 Fax: 949) 644 -3318 11 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Mike Erickson RBF Consulting P.O. Box 57057 Irvine, CA 92619- 7057 Phone: (949) 472 -3505 Fax: (949) 837 -4122 26. TERMINATION In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt. of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the non - defaulting party may terminate the Agreement forthwith by giving to the defaulting. party written notice thereof. Notwithstanding the above provisions, City shall have the right, at its sole discretion and without cause, of terminating this Agreement at any time by giving seven (7) calendar days prior written notice to Consultant. In the event of termination.. under this Section, City shall ".pay Consultant for services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 27. COMPLIANCE WITH ALL LAWS Consultant shall at its own cost and expense comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 12 28. WAIVER A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 29. INTEGRATED CONTRACT This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 30. CONFLICTS OR-INCONSISTENCIES In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 31. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 32. SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 33. CONTROLLING LAW AND VENUE The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange. 34. EQUAL OPPORTUNITY EMPLOYMENT Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap; ancestry, sex or age. 13 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the day and year first written above. APPROVED AS TO FORM: By: Mynq06 D. Bea mp, Assistant City A rney for the City of Newport Beach ATTEST: Leitani Brown, City Clerk for the City of Newport Beach CITY OF NEWPORT BEACH, A Municipal Corporation Edward D, Selich, Mayor for the City of Newport Beach RBF CONSULTING, INC.: 0 M John McCarthy, Vice President Douglas J. Frost, Executive Vice President, Chief Financial Officer Attachments: Exhibit "A" - Scope of Work Exhibit "B" - Schedule of Hourly Rates 14 m x x awl- �J � o April 8, 2009 CONSULTING JN: 10- 106738 Mr. Tony Brine Transportation & Development Services Manager CITY OF NEWPORT BEACH 3300 Newport Boulevard Newport Beach, California 92663 Subject: City Hall Transportation Support Dear Mr. Brine: This letter is submitted as a proposal to provide transportation support services for the proposed City Hall and park complex fronting Avocado Avenue within Newport Center. Per your request, the efforts are intended to provide support in two primary categories of transportation engineering: 1) the traffic study and Transportation Phasing Ordinance assessment and 2) the assessment of traffic patterns along the easterly side of Newport Center and development of conceptual improvements and operational strategies to enhance access to this area. Because the specific scope of these efforts, particularly regarding the access enhancements, is subject to modifications, this proposal is structured to be administered on a time and materials basis consistent with budgets established for the primary categories of support identified to date. RBF's efforts would occur at the direction of you and the City's project team. Billing would occur monthly,on a time and materials basis based on the attached 2009 Billing Rates and specifically include sub - consultant efforts, primarily for traffic counts. Following is the description of the tasks identified to date and the associated recommended budget for each task: TASK 1 DATA COLLECTION Peak hour intersection turning movement counts and a trip generation /parking count of the current city hall facility are proposed under this task. Based on the 44 study intersections identified to date and the list of those intersections being counted through the standard city program, it is anticipated that morning and evening peak hour intersection counts could be required at up to a maximum of 34 locations, with half of them assumed to require two person crews. Additionally, it is proposed that a four person crew monitor the trip generation and parking associated with the current city hall over a period of ten hours of one day. (Recommended Budget = $15,000) PLANNING O DESIGN 0 CONSTRUCTION 14725 Alton Parkway, Irvine, CA 926182027 • P.O. Box 57057, Irvine, CA 925197057 • 949.472.3505 • Fax 949.472.8373 Offices located throughout California, Arizona & Nevada 0 v .FIBF.conn RBF TASK 2 TRAFFIC REPORT A traffic report including a Traffic Phasing Ordinance assessment will be prepared for a project consisting of a 90,000 SF City Hall, a 20,000 SF expansion of the Library and 10 acres of Park Use. Minimal efforts are anticipated addressing project and /or locational alternatives and it is assumed that the analysis will address approximately 45 intersections within or along the boundaries of Newport Beach. This proposal does not include use of the City's traffic model, with any such efforts that might become necessary being provided outside this scope of work. (Recommended Budget = $30,000) TASK 3 CONSTRUCTION TRAFFIC ASSESSMENT An assessment of the construction - related traffic will be performed for the purpose of identifying the VMT and VHT related to the exporting of excess dirt from the project site. (Recommended Budget = $2,000) TASK 4 ACCESS ENHANCEMENT STUDY An assessment of the traffic patterns along the west side of Newport Center: between San Joaquin Hills Road and Coast Highway will be prepared. The assessment will identify existing and future traffic patterns, building on the preliminary efforts accomplished mid last year. Specifically, identification of potential improvements to San Miguel (MacArthur to Newport Center Drive), Avocado, MacArthur and nearby intersections will be considered. Conceptual improvements will be identified including both roadway and /or operational improvements. Conceptual improvements and /or operational strategies will be documented as well as related cost estimates for their implementation. (Recommended Budget = $30,000) TASK 5 TRAFFIC OPERATION SIMULATIONS Traffic simulations will be prepared for up to three alternative improvement programs to the westerly portion of Newport Center for the AM and PM peak hour conditions. (Recommended Budget = $6,000) TASK 6 MEETINGS AND CONSULTATION This task will cover attendance of RBF personnel at meetings, public hearings and for phone consultations. For budget purposes, a total of 90 hours has been assumed. (Recommended Budget = $15,000) City !fall Transportation Support— City of Newport Beach Page 2 Newport Beach, CA April 8, 2009 RBF Consulting TASK 7 REIMBURSABLE COSTS Reimbursable direct costs for items such as reproduction, messenger service and travel will be billed at cost plus ten percent. (Recommended Budget = $1,500) The cumulative budget total is $99,500, and the total would not be.exceeded without first obtaining your approval. Similarly, the recommended budget for each sub -task would not be exceeded without first receiving approval in order to maintain budgetary control throughout the process. We greatly appreciate the opportunity to work on this project and look forward to the opportunity to provide positive input to the project as it develops through the process. Please call me (949/855 -5744) with any questions you may have regarding this proposal or if you require further information. Very truly yours, /+e Senior Eri ssoci ,.',- Senior ssoctate Attachment — 2009 Fee Schedule Cc: Steve Badum.— City of Newport Beach H:%pdata11 01 0 67 3 81Soope\S_Badum City Hall Transportatioin Support 4.08.09.doc City Hat! Transportation Support— City of Newport Beach Page 3 Newport Beach, CA April 8, 2009 EXHIBIT B SCHEDULE OF HOURLY RATES OFFICE PERSONNEL$ / hr. .Senior Principal.. .................................................... I .......................... ... ................. .... 250.00 Principal.............................................................. ............................... .........................230.00 ProjectDirector .................. ...................... .......... ........ ........ ............... ...... ..... ...... ..... 210.00 SeniorProject Manager ...................................... ............................... .........................198.00 ProjectManager .................................................. ............................... .........................190.00 Structural Engineer ...........--.-- .......................... ..................__....._....- ......................190.00 TechnicalManager ............................................. ..........:.................... .........................177.00 SeniorEngineer .................................................. ............................... .........................160.00 SeniorPlanner .................................................... ............................... ....:....................160.00 ElectricalEngineer .............................................. .......................:....... .........................153.00 LandscapeArchitect ........................................... ............................... .........................149.00 SeniorGIS Analyst .............................................. ............................... .........................146.00 ProjectEngineer ................................................. .....................:......... .........................144.00 ProjectPlanner ................................................... ............................... .........................144.00 Environmental Specialist- ............... . .. : . ... .................... .... .............. . .......... -- ... _135.00 Design Engineer /Senior Designer/ Mapper .......... ............................... .........................132.00 GISAnalyst ............................................................ ............................... '.......................119.00 Designer /Planner ................................................ ......:........................ .........................114.00 GraphicArtist ....................................................... ............................... ..........................97.00 Environmental Analyst/Staff Planner... - - . ........... ............................... ..........................97.00 DesignTechnician ...................:........................... ..............I................ ..........................95.00 Assistant EngineerfPianner .................................. ............................... ..........................91.00 Engineering Aid/Planning Aid ..........:.................... ............................... ..........................73.00 FIELD PERSONNEL 2- Person Survey Crew ......................................... ............................... .........................240.00 1- Person Survey Crew.. ........ .................... .......................................... ...................... 165.00 Licensed Surveyor .............................................. ............................... .........................175.00 FieldSupervisor .................................................. ............................... .........................170.00 CONSTRUCTION MANAGEMENT PERSONNEL Construction Manager ......................................... ............................... .........................180.00 Resident Engineer /Project Manager ................... ............................... .........................151.00 Senior Construction Inspector ............................. ............................... .........................119.00 Construction Inspector ........................................ ............................... .........................115.00 FieldOffice Engineer .......................................... ............................... .........................109.00 Construction Technician ..................................... .. ................................ ............. .......... 95.00 OTHER SERVICES AND FEES ProjectCoordinator ............................................. ............................... .........................108.00 PermitProcessor ................................................. ............................... ..........................81.00 Clerical/Word Processing ... ....... _ ................... ... ... ............................... ..........6300 Consultation Relative to Legal Actions ................ ............................... .........................350.00 Vehicle Mileage .................................. ............................... .. . ........................0.60 /Mile