HomeMy WebLinkAbout11 - 08-09 Citywide Slurry SealCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
September 22, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Alfred Castanon, Associate Civil Engineer
949 - 644 -3314 or acastanon @newportbeachca.gov
SUBJECT: 2008 -2009 CITYWIDE SLURRY SEAL — COMPLETION AND ACCEPTANCE
OF CONTRACT NO. 4086
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On April 14, 2009 the City Council authorized the award of the 2008 -2009 Citywide Slurry
Seal Project to Pavement Coatings Company. The contract provided for the slurry sealing of
various streets within the Bay Knolls, Mariners and Dover Shores Communities. The
contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $463,100.00
Actual amount of bid items constructed: $445,369.80
Total amount of change orders: $9,850.00
Final contract cost: $455,219.80
The final overall construction cost including three Change Orders was 1.7% percent below
the original bid amount. Although all planned streets (except Constellation Drive) were slurry
sealed in accordance with the contract, the final contract cost was lower then the awarded
amount as the actual square footage covered (3,783,778 square feet) was less then the
estimated amount (4,000,000 square feet) stated in the contract. In addition, Constellation
Drive was not slurry sealed due to a conflict with another city project under construction in
the same area. Constellation Drive will be included in the up- coming 09110 slurry project.
The project also had three change orders totaling $9,850 as follows:
DS -09 Citywide Slurry Seal - Completion and Acceptance of Contract No. 4086
September 22, 2009
Page 2
Change
Order
Description
Amount
1
Additional striping & raised pavement markers along Highland Dr.
$1,650
2
Additional striping & raised pavement markers along Tustin Ave.
$4,000
3
Delay due to the construction of a separate city contract within
the same area resulting in a second mobilization.
$4,200
Total Project Change Orders
$9,850
A summary of the project schedule is as follows:
Estimated completion date per June 2008 schedule: August 21, 2009
Project award of construction: April 14, 2009
Estimated completion date at award: August 28, 2009
Actual substantial construction completion date: August 6, 2009
All work was substantially completed by August 6, sixteen days ahead of the scheduled
completion date of August 28, 2009.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time the
project was authorized by the City Council. This exemption covers the repair, maintenance
and minor alteration of existing public facilities with negligible expansion.
Funding Availability:
The awarded contract amount was $463,100 and the approved contingency amount to cover
the cost of unforeseen work was $46,000 (10 %). No contingency funds were used since one
street was not paved and materials needed for the other streets were less than anticipated.
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Measure M Turnback 7281- C2002016 $455,219.80
Total: $455,219.80
In addition to the primary construction contract, this project involved other project expenses.
Total project expenses are summarized as follows:
Construction
Materials Testing
Incidentals
Total Project Cost
Prepared by:
l9 i *
Alfreg Castanon
Associate Civil Engineer
$455,219.80
12,170.00
1,174.68
$468,564.48
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