HomeMy WebLinkAbout09 - Big Canyon Creek Restoration ProjectCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
October 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein
949 - 644 -3311 or rstein - newportbeachca.00v
SUBJECT: BIG CANYON CREEK RESTORATION PROJECT - APPROVAL OF
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
WITH VA CONSULTING, INC.
RECOMMENDATIONS:
1. Approve Amendment No. 2 to Professional Services Agreement with VA Consulting,
Inc., of Irvine, California, for design and permit application services at a contract price
of $85,790 and authorize the Mayor and City Clerk to execute the Agreement.
2. Approve a Budget Amendment transferring $85,790 from Account No. 7014 -
05002001 to Account No. 7014- C5100709.
3. Approve staffs recommendation to stop work on current project and work with the
Regulatory Agencies and our consultant team to re -scope the project into a much
more modest plan for restoring disturbed area in the canyon, removing invasive
species, and pursuing various means to reduce selenium concentrations entering
the canyon to below 13 ppb to meet RWQCB TMDL requirements.
BACKGROUND:
The restoration project as originally conceived in 2002 was very modest. It originally
involved upgrading the existing parking area, removing some invasive plants, replanting
lower quality habitat areas with native species, and improving the trail system. Over the
past five years, the project design evolved to address a number of issues in the canyon.
In 2004, a canyon restoration plan was developed that proposed dredging at the mouth
of Big Canyon to re- establish the historical tidal influence into the canyon. This
proposed change entailed changing the restoration design to relocate Back Bay Drive
around the recreated mouth of the canyon and creating a new freshwater marsh further
upstream in the canyon. Additional parking, restroom facilities, covered outdoor seating
area, educational signage and habitat interpretive areas were added.
Big Canyon Creek Restoration — Approval of Amendment 2 to Professional Services Agreement with VA Consulting, Inc.
October 13, 2009
Page 2
In 2008, high concentrations of selenium were found within Big Canyon Creek. The high
selenium concentrations were found in the water column, sediments, and animal tissue
with especially high concentrations discovered in the existing freshwater marsh located
just upstream of Back Bay Drive. The high concentrations in the freshwater marsh were
suspected by the Regional Water Quality Control Board (RWQCB) to occur because of
the stagnant conditions in the marsh. As the proposed upstream freshwater marsh
would create similar conditions for creating and accumulating high selenium
concentrations, the proposed project design was further reviewed. After consultation
with the resource agencies, a solution was proposed to revise the plan to construct a
new freshwater pond offline from the creek. This freshwater pond would need to be
filled with a source of water not contaminated with selenium. Staff suggestion to use
reclaimed water was rejected by the RWQCB. The idea of using groundwater was also
eliminated based on testing which found selenium in the groundwater. With these
options eliminated, only potable water was left as a candidate. This option is the most
expensive and also requires the removal of chloramines from the potable water.
The recent requirements for a new, off -line pond as well as the use of potable water
prompted high level discussions among City staff on the overall viability of the project.
The decision to continue to move ahead was in part based on the availability of outside
funding for construction of a restoration project in the canyon with $1.5 million from The
Irvine Company and a promise of $2.5 million from the Wildlife Conservation Board.
With the preparation of the construction documents nearing completion, new issues
and questions have now been raised by the regulatory agencies on the project's
protection measures for a very rare plant that grows in the mudflats called the Salt
Marsh Bird's Beak (Bird's Beak), the largest remaining colony being located near the
mouth of Big Canyon. This very rare and endangered plant species requires a briny
water mixture of bay water and freshwater marsh water to survive. While the restoration
plan can be modified to leave the embankments of the existing Back Bay Road in place
in order to protect the environment of the Bird's Beak, in the past two months, the
resource agencies have also asked for more pre- construction surveys and monitoring of
the mudflat areas around the Bird's Beak (as well as canyon habitat as a whole). The
resource agencies have also proposed extensive monitoring conditions during
construction activities that would be reviewed by the resource agencies for evidence of
habitat impacts to the Bird's Beak. That review could conceivably require modification
of the project design mid - construction with the potential for delay or increased
construction costs. Additionally, the resource agencies have requested post -
construction monitoring and documenting of the Bird's Beak and other habitat changes
over the next five years where plant growth targets would have to be met. Costs for the
monitoring and assessments alone will likely exceed $250,000.
With the cost estimate to construct the project as requested approaching $8 million,
and only $4 million of construction funding identified so far, staff is questioning the
viability of the project. The project has evolved past the original vision and cost, as well
as the expertise of City staff and would now require hiring biologists, groundwater
hydrologists, and water quality specialists from the private sector to continue the effort.
Big Canyon Creek Restoration — Approval of Amendment 2 to Professional Services Agreement with VA Consulting, Inc.
October 13, 2009
Page 3
And while the City and its consultants have been in close contact with the resource
agencies over the course of planning and designing of this restoration project since its
inception, resource agencies have not committed to issuing all required permits until
well into this rainy season.
Taking a step back and re- looking at this project, most of the project concerns center on
the existing freshwater marsh (shown in the attached figure). This marsh is almost
entirely within California Department of Fish and Game (DFG) property. This marsh was
a mitigation site so it cannot be removed without providing an alternate mitigation site.
DFG has indicated that pond turtles exist in the marsh; however, the last time a turtle
was sighted is unknown. The marsh is also the location of some of the highest selenium
concentrations within the whole 154 square mile Newport Bay Watershed. The marsh
also provides freshwater for the Salt Marsh Bird's Beak located on the mudflats west of
Back Bay Road. DFG, U.S. Fish and Wildlife Service and the California Coastal
Commission have now taken a very keen interest in ensuring that the
freshwater /saltwater balance required by the Bird's Beak is not upset.
The ramifications of relocating or modifying the freshwater marsh were not recognized
five years ago. In light of all the developing information and corresponding mitigation,
monitoring and cost, staff has determined that a fresh approach to restoration activities
in the canyon is warranted. As a first step, the City has requested that its permit
applications to the resource agencies be withdrawn. Staff has also directed our
consultants to hold off on any remaining design work. At this juncture, the following
tasks are suggested.
1. As there is funding earmarked from The Irvine Company litigation settlement for
constructing a restoration project, our consultants can work with the existing
drawings and information to fashion a modest vegetation maintenance plan for
restoring disturbed area in the canyon adjacent to Jamboree Road. The project
would be structured so that only a permit clearance from the California Coastal
Commission would be required. The project could potentially kick off this
January. Construction cost for this project would be approximately $300,000.
2. The City will meet with the resource agencies next month to work out alternatives
for restoring the canyon, especially for addressing the selenium issue. The City
would propose addressing the upstream over - irrigation practices by possibly
constructing an inline, below -grade filter to reduce selenium concentrations
entering the canyon to below 13 ppb (currently at about 50 ppb) to meet
RWQCB TMDL requirements.
3. As DFG owns the marsh, the City would look to DFG staff to take the lead on
how to deal with all the issues related to its marsh especially with regard to the
selenium contamination. DFG biological and ecological experts are in a better
position than the City to assess how the marsh can be modified to reduce
selenium problems without disturbing biological resources like the Bird's Beak.
Additionally, DFG could work with the biologists from the other resource agency
Big Canyon Creek Restoration — Approval of Amendment 2 to Professional Services Agreement with VA Consulting, Inc.
October 13, 2009
Page 4
in fashioning a cost effective monitoring program using resource agency
expertise.
CONSULTANT COSTS
VA Consulting (VA) submitted a change order request on July 16, 2009 to perform new
tasks to address the flurry of regulatory and design issues that would need to be
resolved before the targeted advertisement date of September 9, 2009. City staff
requested the consultant to continue moving forward with key tasks in parallel with the
processing of the change order request for Council consideration in order to meet our
construction window. As the deadline for advertising the project approached, the
change order request was modified twice in light of changing project requirements.
These changes repeatedly delayed bringing the change order to Council. As a result of
a lot of last minute maneuvering, staff now finds itself having to request funds to
reimburse VA for extra tasks that have now been completed. These tasks include:
• Conducting coordination meetings and conference calls with the resource
agencies.
• Preparing an operations and maintenance plan describing long term
maintenance procedures to protect sensitive habitats as a permit condition by
the Army Corps of Engineers.
• Preparing additional figures to show more detail for all habitat creation resulting
from this project as a permit condition by the Department of Fish and Game.
• Revising the mitigated negative declaration per comments of the resource
agencies.
• Repackaging the project into Phase 1 and Phase 2 tasks as a permit condition
by the California Coastal Commission such that Phase 1 tasks are focused on
establishing the freshwater pond and constructing OCSD facilities.
• Preparing a biological monitoring plan.
• Assessing if groundwater could be used for filling the proposed freshwater pond.
• Preparing a California Endangered Species Act Incidental Take Permit for the
Salt Marsh Bird's Beak.
• Installing groundwater monitoring wells (a condition for protecting the Salt Marsh
Bird's Beak).
• Modifying drawings and specifications to include a water supply line and
temporary irrigation system (including power for the automatic fill device and
irrigation controller) to the freshwater pond.
• Modifying the freshwater pond configuration to accommodate new habitat
mitigation requirements as a permit condition by the Department of Fish and
Game.
• Modifying the selenium treatment subterranean wetland as recommended by the
Regional Water Resource Control Board.
The fee for these and other additional tasks (see Attachment A) to be covered under
the second amendment to the contract is $85,790. The original contract compensation
was $435,159 (66% from non -City funds) and the fee for the 18t amendment was
Big Canyon Creek Restoration — Approval of Amendment 2 to Professional Services Agreement with VA Consulting, Inc.
October 13, 2009
Page 5
$289,925 (100% from non -City funds). This 2nd amendment will bring VA's contract and
the Big Canyon Creek Restoration Project to closure.
Funding Availability:
With approval of the budget amendment, funding is available from the following
account.
Account Description Account Number Amount
General Fund 7014- C5100709 $85,790.00
Prepared by:
Robert Stein
Assistant City Engineer
Total: $85,790.00
Submitted bv:
Attachments: PSA with VA Consulting, Inc.
Amendment 2 Scope of Services prepared by VA Consulting, Inc.
AMENDMENT NO. TWO TO
PROFESSIONAL SERVICES AGREEMENT WITH
VA CONSULTING, INC. FOR
BIG CANYON CREEK RESTORATION
THIS AMENDMENT NO. TWO TO PROFESSIONAL SERVICES AGREEMENT,
is entered into as of this day of ' 2009, by and between the CITY
OF NEWPORT BEACH, a Municipal Corporation ( "CITY "), and VA CONSULTING;
INC., a California Corporation whose address is 17801 Cartwright Road, Irvine,
California, 92614 ( "CONSULTANT'), and is made with reference to the following:
RECITALS:
A. On December 11, 2007, CITY and CONSULTANT entered into a Professional
Services Agreement, hereinafter referred to as "AGREEMENT," for engineering
design services for the Big Canyon creek Restoration Project, hereinafter
referred to as "PROJECT."
B. CITY and CONSULTANT have entered into one separate AMENDMENT of the
AGREEMENT, the latest dated January 27, 2009.
C. CITY desires to enter into this AMENDMENT NO. TWO to reflect additional
services not included in the AGREEMENT or prior AMENDMENT, to extend the
term of the AGREEMENT to December 31, 2010 and to increase the total
compensation
D. CITY desires to compensate CONSULTANT for additional professional services
needed for PROJECT.
E. CITY and CONSULTANT mutually desire to amend AGREEMENT, hereinafter
referred to as "AMENDMENT NO. TWO" as provided here below.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
��Wyj 1i 11 CC �F im
In addition to the services to be provided pursuant to the AGREEMENT and
AMENDMENT NO. ONE, CONSULTANT shall diligently perform all the services
described in AMENDMENT NO. TWO, including but not limited to, all work set
forth in the Scope of Services attached hereto as Exhibit 1 and incorporated
herein by reference. The City may elect to delete certain tasks of the Scope of
Services at its sole discretion.
3. COMPENSATION
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached to the AGREEMENT. Consultant's total amended
compensation for all work performed in accordance with this Agreement,
including all reimbursable items and subconsultant fees, shall not exceed Eight
Hundred Ten Thousand, Eight Hundred Seventy -Four Dollars and no /100
($810,874.00) without prior written authorization from City.
3.1 The amended compensation reflects Consultant's additional
compensation for additional services to be performed in accordance with
this AMENDMENT NO. TWO, including all reimbursable items and
subconsultant foes, in a ;cu::, r c: to ==11 Eighty-Five Thousand,
Seven Hundred Ninety Dollars and no /100 ($85,790.00), without prior
written authorization from City.
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in AGREEMENT shall remain unchanged and shall be in full force and
effect.
K
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT NO.
TWO on the date first above written.
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
A
By:
D_ Oefucoamp,
Assistant City Afttrney
ATTEST:
Leilani I. Brown,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
Z
Edward D. Selich,
Mayor
CONSULTANT:
VA CONSULTING, INC.
M
Max P. Vahid,
President and C.E.O.
Michael S. Carter,
Secretary and C.F.O.
Attachment: Exhibit 1 — Additional Services to be Performed
3
VAI
CONSIJUI.NG
September 10, 2009
Mr. Mark Reader, P.E.
Project Manager
Public Works Department
City of Newport Beach
3300 Newpori Boulevard
Newport Beach, CA 92663 -3884
Dear Mr. Reader:
This letter is a change order request for additional engineering design services related to the Big
Canyon Creek Restoration Project (Project) (Professional Services Agreement dated December
11, 2007). This change order supersedes our previous letter dated August 31, 2009.
These additional services include on -call services that were not included in the original scope of
work or Addendum 1 for the final design of the project. The services provided include
excavation of a boring hole to provide access to groundwater for sampling and analysis,
revisions to the Operations and Maintenance Plan to include procedures required to avoid
impacts to biologically sensitive habitats, additional services required for permit and
environmental document processing, and dividing the project plans into two phases to meet
Coastal Commission requirements.
A detailed scope of services is provided in Section I and fees in Section II of this letter. Also a
breakdown of VA's hours and tasks is included as Attachment A. We will provide our services
on a time - and - materials, not -to- exceed basis in accordance with the attached fee schedule
(Exhibit A).
SCOPE OF SERVICES
Boring Holes Excavation
Geosoils, Inc. drilled a hand auger boring hole adjacent to the access road along
the northerly slopes of Big Canyon, in the vicinity of the existing spillway to
provide Cl access to groundwater. Because this operation was
successful, the Geosoils fee is $500 and further drilling with a drill rig for
groundwater sampling is not required. The proposal from Geosoils is included
with this letter as Attachment B.
VA Consulting, Inc.
Corporate Office
Orange County Division
6400 Oak Canyon, Suite 150
Irvine. CA 92619
Phone 949.474.1400
Fax 949.261.9482
x.' 1Pio19[ tCY l3JN0.YM,ixCOaS_ngLevyq�Geet,klf GO@.doc
Mr. Mark Reader, P.E.
Big. Canyon Creek Restoration
September 10, 2009
Page 2 of 7
2. Update Environmental Documents and Permits Applications
Resource agencies requested additional information. and revisions to the
environmental documents and permits beyond the original project scope and
Addendum 1. In response to these requests, WRA provided additional figures
showing greater detail regarding habitat impacts and creation. WRA provided an
Alternatives Analysis, project impact analysis, Biological Monitoring Plan, and
additional Salt Marsh Bird's Beak information to the resource agencies. WRA
reviewed the project Operations and Maintenance Plan and provided text which
dv.SCr4t the f�iig -t6n�: n�a to i�.. prou,dl:res CegilI I t0 a'JGId IRipaia5 t0
sensitive habitats, including wildlife and vegetation. Per the request of CDFG
and the Coastal Commission, WRA installed 5 groundwater monitoring wells with
piezometers and data loggers at each well location to measure water level;
conductivity and temperature at 30- minute intervals. The total WRA fee for
this task is $4,273. The proposal from WRA is included with this letter as
Attachment C.
VA incorporated the language provided by WRA to address biologically sensitive
resources in Big Canyon into the Operations and Maintenance Plan for use in
obtaining regulatory permits. VA provided peer review of the additional language:
for project compatibility and incorporated the language into the Operations and
Maintenance Plan text. The total VA fee for this task is $3,092.
VA purchased the data loggers and provided them to. WRA for installation
at each groundwater monitoring well location. The total. VA cost. for this
item is .$8,475.
3. Project Coordination and Meetings.(WRA)
Additional. project coordination and stakeholder meetings for design review and
permit approval was conducted after permit application materials were.
formally submitted. This scope of work provides for the additional conference
calls, meeting preparations, and project management time. The total' WRA
fee for this task is $2,500. The proposal from WRA is included with this letter as
Attachment C..
4. Electrical Systems Design
The temporary irrigation systems needed for the establishment of proposed
tidal and restoration planting will require a power source in lieu of solar
power, as originally proposed to the City. W.A. Dotty Engineering, Inc. has
provided a station plan, station single. line diagram, Service Pedestal
elevations and installation details, SGE equipment connection detail's,
construction details, and electrical. construction specifications. The total
W.A. Doby fee—for this task is $3,750. The proposal. from W.A. Doby is
included as Attachment Q.
%'.Ni01u11'3]] OdLUNlInM1I1JfF $:BIgLa- „1'4MJ88N_0$tOp9dv”
dill cx. -_., d�GL Qe.g3`.E ° cta,:p r m t'.i kw.' Id I$ 1 1 q Rn
Mr, Mark Reader, P.E.
Big Canyon Creek Restoration
September 10, 2009
Page 3 of 7
5. Temporary Irrigation Water Line
The temporary irrigation of restoration planting will require a potable water
source. IMA prepared the design and layout of a pressure mainline and
backtlow preventer from the hot tap point of connection at an existing
potable water source, along the proposed sewer maintenance road to the
proposed freshwater pond. The IMA cost for this task is $4,500. The
proposal from IMA is included as Appendix E.
G. Project Coordination and Meetings (Ron Yeo)
Additional project coordination and meetings were required to address City
comments on the Project plans. This task provides for coordination and meeting
time required for Ron Yee (architect) to complete the architectural aspects of the
Project. The total Ron Yee fee for this task is $1,200.
Construction Phasing
The City requested that the Project Plans be divided into two separate plan sets,
one for each Phase of construction, in order to satisfy the California Coastal
Commission request that the proposed freshwater pond be established before
construction in the existing freshwater marsh takes place. At the time Addendum
1 was written, the proposed freshwater pond was at a conceptual level, with no
elevation studies or grading design completed. The additional cost of providing
two separate plans sets was not included in the original contract, nor was it
includedfn.Addendum 1.
In order to create two complete but separate construction phases, two unique
grading plans were developed,, each providing flood control protection of the
proposed freshwater pond. The Phase 1 grading base was developed with the
original base file and modified to include a staging area in the vicinity of the
proposed interpretive area, the proposed freshwater pond, and the proposed
sewer maintenance road. Grading for the staging area was developed using: the
proposed interpretive area roadway and modified to balance the Phase 1 site
with regards to out and fill quantities. An iterative approach was required to
arrive at a final Phase '1 project that was balanced. As such, the grading for the
staging area was refined three times in order to balance the site,
The proposed flood control conveyance grading will impact the. existing
freshwater marsh, therefore the flood control conveyance could not be part of the
Phase 1 plans. The flood control. conveyance contours were deleted from the
Phase t basefile and the contours along the berm between the. proposed flood
control conveyance and proposed freshwater pond were revised to allow Big
Canyon Creek to continue to flow to the existing freshwater marsh after Phase 1
construction is completed. In order to ensure that storm water would not damage
the new freshwater pond during a major storm event, a Phase 1 hydraulic
analysis was conducted. Grading along the northerly trail of the proposed
freshwater pond was adjusted to ensure that 100 -year storm flows would not
z�n,gPmoq_gqoP.aammhao� afdraoyanere�mxoos:ar
d 2
M-
........
ks _. may, pR— to ee MR- 'M � x-r.'. 3. xi1 1, fitU1,
fn,
.'yc _ _ ...,s.. a.r. 3. 5......... 1Fr a._ _ _ _
Mr. Mark Reader, P.E.
Big, Canyon Creek Restoration
septemper 10, 2009
Page 4 of 7
overtop the berm and damage the pond based on the results of the Phase f
hydraulic analysis.
The Phase 2 grading base was developed with the original base fife and modified
to include the proposed tidal marsh, proposed Back Bay Drive realignment,
proposed interpretive area, proposed freshwater marsh, and proposed flood
control conveyance. Contours in the vicinity of the Phase t staging area and
along the berm between the proposed freshwater marsh and proposed flood
control conveyance were revised for continuity between the two phases. A
Phase 2 hydraulic: analysis was conducted to ensure that 100 -year storm water
;lows would not emel the freshv�atoi pond during a 100 -rear stone cvcnt and
that storm water flows would be non - erosive in the proposed flood control
conveyance.
In order to provide plans that could be used separately for each phase of
construction, two additional rough grading plan sheets were created and each of
the remaining six rough grading plan sheets were significantly revised. Two
additional cross- sections and detail sheets were created to clarify each phase of
the grading plan. Creating a new rough grading sheet required setting up
vfewports in paperspare that were consistent with the index map, updating title
block information, adding the appropriate constructions notes to the construction
motes list, labeling construction items with the appropriate construction note
numbers, adding a curve and line data table, labeling curves and lines the with
appropriate label;. addition of annotations, adding typical section notation, and
formatting line weights, line types, and line type scales. Revisions to. the rough
gradirig.sheets included changesto the construction notes and labels, revisions
to the annotations; revisions to typical section notation, and revisions to
yfewports:to be consistent with the index 'map. Creating a new cross- section and
detail sheet requires drafting the sections and details, annotating the sections
and details; referencing in the appropriate files into the sheet, creating viewports
to show the sections and details and the appropriate. scale, and formatting line
weights, line types, and line type scales;
Each phase of construction requires a separate erosion control plan; therefore
three additional erosion: control'p.lan sheets .were developed. Creating 'a new
erosion control sheet required setting up viewports in paperspace, updating title
block information, adding erosion control features, adding erosion control notes,
construction notes, and details as required, and formatting line weights, line
types, and line type scales.
The invasive species removal plan had to be divided into two separate plans
corresponding to each construction Phase; therefore two additional invasive
species removal plan sheets were created. Creating the additional invasive .
species removal sheets required updating'titie block information, updating legend
information, 'and updating invasive species removal phase hatching to be,
consistent with project phasing.
The. restoration planting plan :had to be divided into two separate plans
corresponding to each phase of construction; therefore two restoration plans had
KeY,oiecLwr.�o+oti�nema (ins- e�pcen�e:+c�cek?s +[iw9dx
t-
INr. Mark Reader, P.E.
Big Canyon Creek Restoration
September 1.0, 2009
Page ri of 7
to be developed and six additional planting plan sheets were created. The
Phase 1 Restoration Plan was developed to Include planting in areas that would
experience invasive species removals prior to the construction of Phase 1 and
areas that would be graded as part of Phase 1 construction. The Phase 2
Restoration Plan was developed to include planting in areas that would
experience invasive species removals prior fio the construction of Phase 2 and
areas that would be graded as, part of Phase .2 construction. Development of the
Phase 1 and Phase 2 Restoration Plans required changes to the planting plan
base file, specifically revising the polygons for the different habitat types.
Revisions to the planting plant sheets included revising viewports to be
( Conslsfrenr with the index mop and undatii- reference flies- Additionpi mOsion�
include plan check comments from the City that require duplicating planting
information from the project specifications on each of the planting plan sheets.
Dividing the project plans into two separate plan sets required revisions to three
AUfoCAD base files and the addition of 15 sheets to the Project Plans. This task
also includes revisions to the freshwater pond configuration after the revised
grading design was completed to accommodate requests for mitigation site
avoidance made by California Department of Fish and Game. The original pond
size/acreage was established to provide a 1:1 freshwater habitat replacement.
This task also provides for the time spent by VA staff to divide the project
specifications into two phases; per the request of the City. The total VA fee for
this task is $34,000.
8. Structural Submittal
The City requested that the structural sheets from the Project. Plans be submitted
to the Building and Safety Department as a separate submittal from the entire
Project Plan set. One title sheet and one index. map was created for each Phase
of .construction for a, total of 4 additional plan sheets., In addition, the Phase 2
plan submittal was divided into two plans sets: one for Public Works Department
Components and one for Building and 'Safety Department Components. Top
Public Works Department Components Plans include Rough Grading Plans,
Street Improvement Plans, Quad Box Structural Plans, Erosion Control Plans,
Invasive Species Removal Plans, Restoration Planting Plans, Wetland Planting
Plans, and Interpretive Signage. Plans. The Building and Safety Department
Components Plans include the .Precise Grading Plans„ Architectural Plans, and
Miscellaneous Structures Plans. Revisionsi were required on a total of 20 sheets
in order to create the separate plan set for Building Department; Review. The
Hydraulic and Structural Calculation Package (Phase 1 and 2) was also revised
in order to create a. separate structural calculations package for Building arid
Safety Department Review. Revisions to 10 pages of the calculations and the
creation of one new title sheet were required. The VA fee. for this task is $9,000.
9. Subterranean Wetland Deletion
As part of Addendum
subterranean wetland
selenium. During a
XINMBC155]i] OapP.Mrt1KA0i9WGnpt{',re5k , p910pJRiF
1,. VA provided engineering design activities to include a
in the .construction plans as a treatment facility for
telephone conference call., the Regional Water Quality
-'.l F„". .7 A "V,
Mr. -Mark Reader, P.E.
Big Canyon Greek Restoration
September t0; 2008
Wage 6 of 7
Control Board expressed concerns that subterranean wetlands have not been
tested for treatment of selenium, and may worsen the condition in Big Canyon,
The Citv decided that the subterranean wetland would be deleted from the
project plans to be included as a later Phase or a future pilot project. Additional
engineering design and grading was required to ensure that low flows from the
Jamboree culvert would drain to the existing Big Canyon Creek without the
subterranean wetland. Revisions to the restoration planting plan were required
to provide planting in the location of the deleted subterranean wetland. The
rough grading plan sheet depicting the subterranean wetland was revised to
properly annotate the revised project configuration. An additional cross - section
was added to the ,erti2: s ar.ri detaDs h ^et fn clarity the revised grading at the
location of the deleted subterranean wetland Revisions to two base files and
two plan sheets were required to eliminate the subterranean wetland. The total
VA fee for this task is $2,000.
10. Past Resource Agency Meetings and Coordination
The original contact and Addendum 1 funds for meetings and coordination were
depleted in May of 2009. This task provides for VA participation in 8 resource
agency meetings and 20 hrs of coordination time required for the approval of the
environmental documents and permits that have occurred between May of 2009
and the present. This task also includes meeting and coordination time required
to initiate the electrical and water supply line design tasks. Meetings and
coordination relating to project design are not a part of this task. The total VA
cost for this task is $8,583.
11. Future Meetings and Coordination
This task provides for future meetings, coordination;. and information requests by
the City for the Phase '1"B and Phase 2 portions of the Project. This task provides
for 24 additional hours of meeting and coordination time. The total VA cost for
this .task is $3,912,
II. FEES
1. Boring Holes Excavation.........,....... ............. ...........
... a................. .,.,..._....,.$ 500
2. Update Environmental Documents and Permit Applications ......................$ 151840
3. Project Coordination and Meetings ( WRA) ........ ........ ...........:.................$ 2,500
4. Electrical System Design. .... t_ .... _ ........ ....... ............. .............. ...... ........ $ 3,750
5, Temporary Irrigation Water Line,...... ......................... ..........._..................$ 4,500
6. Project Coordination and Meetings (Roil Yeo) ............. ........................i....:$ 1,200
7, Construction Phasing ........... .........................::..:...... ..............................$ 34;000
XiPrgrzinsi3; wndeaMMrnvs e+n= e�reev cseaoaax
r �>t '-'i ,t qtr *,( f'��ep�
r <ir :;-¢',•�..� -.., ,J� .. }�U. !`^ I .: { - ,�„'` -j�l; if.!;. =;tip r._._.. ...
Mr. Mark neader. E
Big Canyon Greek Restoration
September 10, 2009
Page 7 of 7
8. Structural Suhrnit\8. ........... ...... —.................. ....... —...... ..... ...... 91000
9. Subterranean Wetland Deletion ........................ . 2`00$
70� Past Resource Agency Coordination ......... ....................... .--- .... ..—.—$ 0,588
11, Future Meetings and Coordination ......... .......... ... ^^ ................. —.... ... $ 3.912
TOTALFEES ......... ....... . ................... ....... ~ ............ ................ ................. ... * 85,730
If yo" have any questions or require uddki^ou| iA|Unnahoo, please feel free to 000kani Uuo
Vi|hoesormoa/(949)474'14O8or John Wolter at(8S\)34O-0O80`
Sincerely.
Max P.Vuhid,P£
President and CEO
MPV/1(am
Enclosure— Exhibit A—\/A Fee Schedule/ Attachments & through E;
cc: Dan Villines, John Wolter, Contracts
EXHIBIT A
VA CONSULTING, INC.
FEE SCHEDULE
staft Classification
1. Wil EtIgineering and Planning Services
President...... ..................................... ....... ...... ~...............
Division President/Division Manager ......... ........ --..... -'-
Sr. Vice President/Vice President/ Exec. Director . .....
.-..�
Director.......................... ....... -....... ,^-.-'''--^ ... -',~
Senior Project ^ ...... ........ . ................ .......................
Project Mannger,..-.-...--,----`'--^`^~~---�
Assistant Project Manager ............. ^ ........ ....... .............. ........
Senior Project Eng-trieer/Senlor Design Supervisor/Senior Planne
Project
Senior Design Engineer/Senior Designer ........... .......... , ...... .....
Design Engineer/Planner ................... ...................... ...................
wcs. ... . ................... .................. .... . ...... .~~^'^'-'^....
Assistant. Engineer/Assistant Planner ............. ......... ...................
.`e,nn.ww.".�v~vo""/ov°''."n""�"^`'`~~~~-^^-`-`^~
Senior CA0DTkhnitiao ............. ............................ .............
.~�
Junior ~~--.r~.^^....~`-~,^^-'~-^'^
CAW Technician ........ '...............................................................
�
E.`.^~.~. .....................................
off",==pp".�qe^"^x^+!;�!... ^~.°^-.~^~~^^—`'^�
Field Survev and Mapping Services
1-&08nGPS.Chew.^ ...... .... ...... ......... ,..,,,^'.,. ......... ` ........ .'~-~~.~°°.—~~........
Special Services
Litigation `~^^`~^''^~`^^"^"^`^^`''`.°'�^^~—^'--^'—~~~-,~...-~........ $450
Notes:
1- ,rv�a/m*°a|bupri3geV lot all umnicw^ through the end of each calendar Month. |nmolm are ghd .
2. Overtime, e U�!4u�hu9�d p^a��o�13��«dme��d�dh6harT�tm�oyou�wa�mu�u*s
wWbeoonba0*$'a| nnuo n,17A of. oestmndao/ hourly rates.
o. ||b ���Ou,
4. In-house repruttraphim rhavnes.:4W.00nu"upIv�$1.mvsq-fL8n0/oWm $80N0t,
4. mildsoa Will be Wed at slandaid Milear felzE; W.by IRS. ZWO fates curWRIV listed el $0 65 per Milb-
-- - -' - '
ATiAENMEtR.A
Cky gMewP?��Seseh
Ei0 Cepen Leek ReetaeXOePre{ed'
E9TICiFTEO FEES4PJ PEMES.
%rT- f4eIiM -6-r -8
3812 E. La Palma Avenue - Anaheim, CA 92807 • (714) 632 -0151 ^ FAX (714) 632 -0745
May 15, 2009
VA Consulting, Inc.
17801 Cartwright Road
Irvine. Califomin 92814
Attention: Mr. Dan Viilines
W.0,5595 -A1 -OC
Subject: Change Order Request No. 2, Big. Canyon Creek Restoration, Upper Newport
Bay, Newport Beach, Orange County, California
Dear Mr. Villines:
GSI respectfully requests a change order to the contract for geotechnical services
addressing the Big Canyon Creek Restoration, Upper Newport Bay, Newport Beach, Orange
County, California. This change order was created in response to your recent request by for
groundwater sampling at the site. It should be noted however, that the actual sampling will
be performed by others. GSI'will be responsible for excavating the boring holes only.
Two methods of drilling are provided as options in this change order.. The first option
includes four (4) hours for a geologist with a 'hand' auger and is estimated to be
approximately $500. This option would 'provide one (1) hand auger.boring, up to 15 feet in
depth, or until groundwater is encountered. The: second option includes four (4) hours with
a hollow stem drill rig as well as a- supportl:ng geologistand:is estimated at $1,400.00. This,
option is provided in case the first option is not successful, due to refusal or excessive depth
to groundwater.
The:opportunity to. be of:service is sincerely appreoiated. If you should have any questions,
please do not hesitate to contact our office.
Respectfully submitted,
GeoSoils, Inc.
Shaun Wi kins
Project Geologist
SHW /BBS /jh
Distribution: (2) Addressee
inn Shahrvini f
Vice President, GE 2296
€nth @UN M'E.N iti. CON&(MAIM
Big Canyon Creek Restoration Project Phase II
Permitting and Design Services & California Environmental Quality Act Documentation
VA Consulting Project No. 373.0400
SCOPE OF WORK AND ESTIMATED BUDGET
CHANGE ORDER
Prepared for.
John Wolters
VA Consulting, Inc.
17801 Cartwright Road
Irvine, California 92614
September 9, 2009
PURPOSE
The purpose of this Scope of Work is to describe tasks required to complete for work described in
the December 17, 2008 change orders submitted to VA by WRA ('Permitting and Design Services"
and "California Environmental .Quality Act Documentation").. Due to project changes, phasing, and
agency requests, the scope of work described in the December 2008 change orders expanded and
additional funds are required to compensate for additional work already conducted. by WRA.. This
out -of -scope work focused on providing resource agency personnel with additional project
documentation, project impact analyses. and installation of hydrology. monitoring wells.
This Scope of Work also describes Work to be conducted by WRA, Inc. to assist the City of Newport
Beach in completing Phase IA of the Big Canyon Creek Restoration Project. WRA`s work will focus
on landscaping drawings, specifications and cost estimates; preparation and receipt. of agency,
permits; construction management services to implementthe<Plan; and coordination and meetings
with ageney.and City staff.
Finally, this Scope of Work describes hydrology well monitoring tasks to be conducted by WRA for
a 2 -year monitoring period.
WORK PRODUCTS
Additional funds are required to compensate for unanticipated work- associated with the following
Work products described in the December 17, 2008 change orders:
Permitting and Design Services Change Order
Task 3., Update Environmenfal,Documents and Perm, it Applications
Task 5.: Project Coordination Medtings
WRA will add additional tasks to the December IT,`2008 Permitting and Design Services Change
Order'and will .provide thefollowing work product:
21 59mG Frat Fiandsco @lyd., San Rgloe, CA 94901 (41'5) 454 -88US lei (4 15, 454 -0129 tax irkftm- ca.com WwW:W(fl-" :Ce1i1
Task 6: Phase lA Construction Documents
Task 7: Phase 1A Permit Applications
Task 8: Phase )A Construction Observation
Task 9: Well Monitoring & Reporting
SCOPE OF WORK
Permitting and Design Services Change Order
Task 3: Update Environmental Documents and Permit Applications
Edits and additions to permit documents beyond the scope of the December 2008 change order
were required before final submittal to resource agencies. WRA incorporated agency and
stakeholder comments into permit application materials ana generated additional figures to show
more details of all habitat impacts and creation as a result of Project. Additional Project
documentation was required to satisfy resource agency information requests after permit submittal,
including an Alternatives Analysis, project impacts analyses, sections of the Project's Operations
and Management and Biological Monitoring Plans, and coordination of salt marsh bird's beak
information with the agencies. WRA prepared all requested documentation and provided it to the
resource agency personnel for review. WRA coordinated with agency personnel via phone calls
and email with the objective of formal permit approval.
WRA performed background research, obtained an access permit to California Department of Fish
and Game (DFG) lands adjacent to the project boundary, and installed 5 monitoring wells as
requested by the California Coastal Commission and DFG.
Task 5: Project Coordination and Meetings
Additional project coordination and stakeholder meetings:fordesign review and.permit approval was
conducted after permit application .materials were formally submitted. WRA will provide a project
summary and,as.semble. Phase IS and Phase I] materials for the City's records. This scope of work
provides for additional meetings attended by W RA staff via conference call,; and provides for
preparation and, follow -up time for each meeting for work related to.Phase IA implementation.
Task 6: Phase IA Permit Applications
WRA will work with the City to develop a vegetation management plan to implement Phase. IA of
the Big Canyon Creek Restoration Project and that optimizes weed removal and native• plant
restoration while avoiding major resource.ageney permits. WRA will prepare materials to apply for
and gain receipt of resource agency permits for Phase IA. We will coordinate with resource agency
personnel via phone calls and emails to secure receipt of permits.
Task 7 : Phase IA Construction. Documents & Cost Estimates
Construction Documents
We will review existing.plans and documents thatclescribe the habitat enhancementand restoration
components that will be: - -pert. ormed:as part of Phase IA,: We will perform onesite visit to document
site conditions. As part. of this site visit, .We .will estimate the, quahtlry; we (if applicable) And
locations of invasive plants to beremoved and use this information to define the scope of work for
the.contractor. We may change the recommended habitat enhancement and restoration actions
based on our understanding' of the biological conditions on= site'and the potential for successful
restoration. We will only make changes that are permitted within the current project.definftion.
We will prepare construction drawings and supplemental technical specifications for the habitat
enhancement and restoration components of Phase IA. Construction drawings and specifications
will be prepared for the following project components:
Demolition, Invasive Plant Removal and Site Preparation
Erosion Control
Planting
Irrigation
We will prepare the construction documents for the following submissions. You will have the
opportunity to review each submission and provide us with written comments. We will review your
comments and incorporate them into the subsequent revision. At your request, we will prepare
additional submissions. Additional submissions are considered extra work and will be billed on a
time and material basis.
100% Draft Completion Set - Drawings and Specifications
100% Final Completion set - Drawings and Specifications
Cost Estimates
We will prepare a detailed estimate of the cost of construction and update in correspondence with
the following submittal. This will allow you to make decisions during the design phase that effect
the cost of your project. The cost estimate that corresponds the final 100% will be intended for use
in comparing and evaluating the bids for construction.
Construction Cost Estimate - 100% Draft Completion Set
Construction Cost Estimate - 100% Final Completion Set
Task 8: Phase lA Construction Observation
Assistance with Acquisition and Negotiation of Bids for Construction
We will assist you in obtaining, evaluating, and negotiating bids for construction. We will perform
the following services
Prepare the.final opinion of construction cost
Provide a list of qualified contractors
• Prepare the invitation letter for the bidders
Prepare a unified, bid form for. distribution and use by bidders
• Compilation, comparison, and evaluation of the bids
Assistance in negotiations with a. candidate contractor
Construction Observation Services
WRA will provide construction observation services for during the construction phase of the project,
We will perform site visits in order to provide information to the contractor regarding the
interpretation of the contract drawings and specifications. We Will: also review the contractors worts
to see if it is being performed in accordance with the contract drawings: and specifications. During
this phase of the project we will prepare field reports, evaluate and'respond to submissions and
requests for information that we receive from the contractor', and assist in evaluating change orders,
This proposal includes time for field visits and office support. The list below summarized the
scheduled site visits that are included. in this scope of work. At your request WRA will extend the
amount of time allocated for office support and perform additional :site visits on a time and material
basis. We have experienced thatthe quality of the constructed project increases significantly when
WRA provides construction observation services and our clients have told us that this service
provides significant value to their overall project.
Schedule Meeting and Site Visits during Construction Observation
(1) Pre -bid Meeting
(1) Preconstruction Meeting
(2) Site Visits:- Preparation & Demolition
(1) Site Visits - Seeding & Erosion Control
(2) Site Visits - irrigation
(4) Site Visits - Planting
(2) Site Visits - Punch List and Final Walk -thru
40 hours of office support (approxirnate)y 3 -hours per field visit)
As -built Documentation
We will prepare an as -built report for distribution to the necessary regulatory agencies. We will
quantify the restoration efforts by making field measurements of the area or length ofthe restoration
elements. The report will include a description of the construction restoration elements,
photographs of the constructed restoration elements,. and as -built grading, planting, or irrigation
plans if required. We will also perform baseline inventory of the restoration elements for use in
subsequent restoration performance monitoring.
Task 9: Well Monitoring & Reporting
To fulfill hydrology monitoring requests by resource agencies, WRA will perform, periodic site visits
to check on monitoring well function and to retrieve data collected on installed data loggers. Site
visits will occur every two months for an initial six months, and will occur approximately every six
months thereafter for a total of 2 years of monitoring. Travel and car rental expenses are included
in the cost of this task. Each year we will prepare a short annual report to summarize data collected
between October 16 of the,previous year through October 15 of the current year. Annual reports
will be submitted, to the City no later than December 1 of each year.
SCHEDULE
Work will begin upon receipt of approval of this proposal. Permits will be submitted to resource
agencies by October 1., 2009. Final project planning will proceed with the goal to begin vegetation
management activities in mid - December, 2009.
Well monitoring will occur within the first week of the following months: November 2009, January
2010, March 2010, November 2010, March 2011, November 2011.
ASSUMPTIONS
The following assumptions were used in the development of this Scope of'Work:
All assumptions in the Big Canyon Creek Restoration Project Phase It: Permitting and Final
Design Services Scope of Work and Estimated. Budget (Revised)(October 27, '2007.),
Permittingand Design Services (December 2008) and California Environmental Quality Act
Documentation (December 2008) apply to this change order.
ESTIMATED COST
Estimated costs are subject to. change based on specific conditions that arise during the conduct
of this work. The client will be.informed if additional fees will be incurred and the reasons for any
such increase. The client will. be billed monthly on a time and materials basis for work completed
to date in accordance with the attached Rate Schedule. The proposed budget is $113,600 and is
detailed in the attached cost estimate.
TERMS AND CONDITIONS
All terms and conditions in the approved contract dated December 10, 2007 will apply to this
Change Order.
JOB xa;. 1# "
PROJEC.CBY/'OCnyepjk W..S 1RUNcs
BYtljvl Rep�6J' SBp1MIM 9. MJ9
1851
EstlNarm casT
TSEM FM00- M
x USdete: c*v.pw.m +nuim:PamnMNa'wns
S: hlo)e.Y.C.bNiwlM Ld NeN4g9 a
6. TInxNPnrMMeNMlerm i
1. Rueaw CplNrucJeY.IJUMPmM1
C54 S —
t1
S3 ,
�
Sii916
16
r6
S2E
66,dtC
S25
iI WJ
1
TS
0
34
e
w
15u
9
B
9
E
9
IS
40
A9
18
1.
72
5112
F tes 5'.
bn5 rt
iM5 K
612]
1170
S
5216 FY182G
SIN
$1W 170]E
Sl. Man
2a SmaP
'Sa ll 1"a
588 ST526
Sao
sal so
16
i1
nC
t6
]2
GIB �xger'.vrt ill al
S at 11
9: VtvXMWbr'vq
blk Vmt lB) 65
RMYPkP.ohm •S EeYPw NIb) SB
eemaaa>rc�R! w
ToW HeJrs B 0 0 B p 0 p 196 Q 56 f54 :19 )O1 163 6 Y $6 -'r
Topp Exparme
®Ymale6 T%M Cas
EkPEµSE9
Tme
6Ne L&il
BiH ad.CTV SMet
[ %marylwr;Imtisax'id , My
EBB G to
PYNfiig Plans.
YHgY'ron Pklre
5W4kmeM66W�cedauo
6YCCrYIan- 100NPm
PYSPIIW9 WN:f1nN
%91eCm1 E#'quk
B. FNet I0. fXiNti W t!i 4,YR K�9ar�.
s:wM Mwvl?_p3
S4 WU'[(6i
Rapw..Inwrdsaw.ttP IS!
Aav %RaSbl R1
real
PerpnE C., Ma- (MOg Nl.a
Tel. F1'. ,C,
S12FG 51414
52$ S20
Ssb 1'B
62S :2d
szs ue
536 e
2 :2a
6156 toy
S2 S 55
ax se
z v± ensn
S SPS b8.:::0
SI,'36 6'.S i2
b Eaa
S'e
ST3.Y20 S13,Y41
590 5'2.Px
S
S3 ,
628.
Sii916
62e
$J 0tl!
S2E
66,dtC
S25
iI WJ
1
TS
O
s2 26,; s2
IC9.
OM
15u
534 a
�JS
53,p36 ias lil BYMaiel $61389
n
5�s
450
_
t53
' E
£
i3
0
550
150
I5.
6
am
.150
n
Is
36
5
40 _
in
Tel. F1'. ,C,
S12FG 51414
52$ S20
Ssb 1'B
62S :2d
szs ue
536 e
2 :2a
6156 toy
S2 S 55
ax se
z v± ensn
S SPS b8.:::0
SI,'36 6'.S i2
b Eaa
S'e
ST3.Y20 S13,Y41
590 5'2.Px
S
S3 ,
628.
Sii916
62e
$J 0tl!
S2E
66,dtC
S25
iI WJ
Y'N
C
zX
s2 26,; s2
t)6:
S3 ,!c
$ta5
534 a
$29
53,p36 ias lil BYMaiel $61389
,11:
S3 ,
Sa fig4
B11.2�4
5461f
?(!
JR iC9 iJSSA S+1% >4u S2£ °'a
51,91$
Ba_t62
Y'N
$4 pis
n,
sa.zaz r�ss.uuw sxvz�e
5139 ^t
S1 R666
Uc g1%.DOR@@Mg Y
@Q b�
W.11,01Afirig ek�ctriclol engineers
VA CONSULTING, INC.
17801 Cartwright Rd.
Irvine, CA 92614
REFERENCE: Big Canyon Restoration Project
Electrical Systems Design
W.A.D.E, JOB # 09-026 VA JOB #
ATTENTION: Mr. Roger Chung, P.E.
Dear Roger:
FEE PROPOSAL
August 10, 2009
The following is a, FIXED FEE, Electrical Engineering Fee Proposal for the above referenced project.
See attached "Scope of Work'' and "Fee Outline" for services to be rendered.
1. CONSTRUCTION DOCUMENTS:
4. Electrical Construction Documents
b. Electrical Construction Specifications
c. Printing, Plotting, Shipping, Handling
SUB—TOTAL
2. CONSTRUCTION ADMINISTRATION:.
Not Included in scope of service
GRIMD TOTAL
Sincerely,
Michael L. Warn
President,
W.A. DobyRogincering, Inc.
$ 3,150.01D
$ 600,00
T&M
$ 3,750.00
$ 3,750.00
Page I of 3
327Z ff. "V St., Suffe E, Sin Gernardino,.Calffornfa 92485 TWphone (909) 881-4200 Faxs1mile (969) 681-4223
Attachment #09 -026 (8/10109)
Construction Document Engineering fees indicated on page 1
are based-on the following scope criteria:
Scope of Work:
A) Site will require a new SCE service and Metered Service Pedestal for site power.
B) Site will be equipped with future irrigation pumps
C) Site will not be equipped with a -PI.0 / RTU at this time.
I3) Site will be equipped with cabinet for future installation of irrigation equipment electrical
power anti controls.
E) Site will not require design of area tighring.
I-) No clused circuit surveiilancc system equipm(AuL included in design.
G) No access control and intrusion alarm system equipment included in design.
11) No stand -by generator or manual transfer switch and generator receptacle included in design.
1) No chemical analyzers included in design.
J) No solar powered charging system included in design_
K) Autocadd compatible backgrounds will be provided to W.A.D.E. for adding electrical design.
(background showing existing architectural /mechanical equipment).
Construction Document Engineering fees outline:
A) :Station plan to include ($"1550):
a) Locate, size, show installation requirements, and coordinate new S.C.E. utility service.
b) Design new SCE service transformer provisions and primary and secondary ducts including
pull boxes for utility service,
c) Locate service pedestal and design service grounding:.
.d) Show all power conduit feeder routing, sizing, and connections for future irrigation equipment:
e) Show all control signal circuit feeder design for future irrigation equipmerrtconnections,
B) Station Single :Line Diagram ($500)
a) Provide Single line diagram and electrical load calculation.
b) Provide SCE service connection, and station grounding.
e) Identify all conduit and wiring for site.
d) Provide complete conduit and conductor schedule.
e) Provide voltage drop and short circuit calculations as required.
C) Notes, Symbol List, Details, and Elevations. ($700)
a) Provide Service Pedestal arid elevations and. installation details.
b) Provide SCE equipment connection details as required.
c) Provide constriction details as required.
d) Provide construction notes, symbol list, abbre'viat'ions, etc.
D) Electrical Constriction Specifications - CS1 book form ($600).
E) Attend Pre Construction design mceting(s). (Not Included).
F) District plan. check corrections (as required for completion,
Page 2 of 3
Attachment (continued) #M0'26
Construction Administration Engineering fees. outline:
Not included in this proposal
Scope of Service — General Conditions:
A) Electrical Specifications to be issued in CSI format "Book Form" - printing
and binding by others -- an MIS Word fie will be provided by WADE.
B) Construction documents to include all required responses to City plan check
comments and questions, including City recommended revisions as pertaining
to current identified scope of project.
('8l1 OIOQ)
C) Construction Document Fees includes a Registered CA State Electrical Engineer
stamp and signature of.approval
D) Completed Autocadd Version 14 to 2006 electronic drawing files will be furnished by
WADE to VA Consulting for plotting, printing, and distribution.
E) Autocadd Version. 14 or 2004 site piping layouts and background drawing files will be
furnished to WADE by VA Consulting.
F), Important Note:
At the time of issuing this F"ee Proposal - W.A. Doby Engineering carries the following
insurance coverages:
$1,000,000/2,000;000 Ptofessional Liability Insurance coverage.
$1;000;000 Automotive insuance coverage.
$1,000,000 Workmen's Compensation coverage.
All work asked to be performed by W.A. Doby Engineering that is not included or outlined
in this fee proposal will be charged at out standard hourly rate based on a, time and material.
Standard Hourly Rates for W.A. Doby Engineering Inc.:
Site Visit
Principal Engineer
Design Engineer
Engineering Inspector
Draftsman
Secretarial
Office
$500,00 per trip (not to exceed 5 hours).
- $165.00 per hour.
- $135:00 per hour.
- $135,00 per hour.
- $85.00 perhour.
- $48:00 per hour.
- $42:00 per hour:
Page 3 of 3
la 0
MASTER PLANNING I- DEVELOPMENT SERVICES LANDSCAPE ARCHITECTURE
PROPOSAL
BIG CANYON WATER LINE AND
TEMPORARY IRRIGATION SYSTEM
NEWPORT BEACH, CALIFORNIA
LANDSCAPE ARCMTECTURAL SERVICES
August 11, 2009
Owner CiLY of Newport 11(�Ick
Address! 3300 Newporr Blvd.
Newport Bencli, (,q 92603
Phone: 949 -6443109
Client:
VA Consulting
Contact:
Robin Flayes
Address:
6400 Oak Canyon, Suite ISO
Irvine,.CA 926I8
Phone:
949-474-1401, extension 2.53
Fax:
949-261-8482
Ernail•
rhattes a—iconsultinginc.com
PROTECT SCOPE OF SERVICE
The project is a mitigation project in the vicinity of Upper Newport Bay at the inland side of
Jamboree Road. The Owner and maintenance group, for the project is die City of NdwpoftiBeach.
The overall site area of the work, is about twenty acres. A part of the total area will be included
in ima work. The specific areas included at this time are as indicated on the Plan provided by
VA.Eugincers on FridavAugot 7, 2009. Generally the areas include two to three, areas of native
Plan, ol for plant material establishment. Additionally there is a fresh water
.. ungs requiring irrigation
pond for, bird use, the layout of the areas has been designed and engineered by others. The plant
material palette and layout has been design
A �, ed byLSA. AN of this information will be pr06d by
VA Engineers furima use prior to the commencement of snuff work;
AU back ground and base sheet development will be provided by VA Engineers for inla use as
CADD fifes.
VA Engineers- will provide the coordination and interaction with the Public Agencies.as required
except that ima will attend meetings that directly' ffect Ona, work,
i7no will prepare.design and layout of an irrigation water source pressure mainline -from.the hot
tap point of cormettion to an existing potable water line in Jamboree Road, along L46 adigriment
of the new access road, to the pond and landscape areas.
inin will calculate therequirements of the makeup line to be a fill sourcefor the.pand. iow design
to include the backflow prtwenter and water Reverse Osmosis (RO) systernfor the fresh water
pond.
2500 Michelson dr 949:254:0023 wwwjmadesiqnxom
S.k t2s 949.250.0043 f
Irvine cx 93612
hua will provide specification of a prefabricated structure for the electronic etluipmeu.t .
ivig will provide Irrigation. Design and - system calculations for the installation of temporary use
irrigation system {s) to establish approximately 5 acres of planting areas. The areas may be of
three separate uses and may be installed in a phased construcdon. All work shall be accomplished
simultaneously with indication of constiarction phase lines.
Pond W:ater quality equipment and controls are not included.
Duration of the work as a continuous effort is anticipated ro be three months or less between
September and December of 2009.
SCHFDULE 1
SCOPE OF WORK
TASK 1 Meet with the Civil Engineer to receive the information prepared to date for the
development of the facilities, Discuss with VA Staff to gain understanding of the
specific program, schedule and deliverables to be provided by ima.
TASK Prepare 'prelim nar}' calculations and pond seepage & evaporation requirements
review with VA. Engineers. Prepare Level Control operational functioning
system
"TASK 3 Design the egiiipmeritand layout for. the water line, anti code required equipment
for review, with VA Engineers
TASK 4 DesignAie system, equipment and layout of the water RO equipment, layout and
enclosure for review with VA Engineers.
TASI{ 5 Design the automatic: water make up system for. the fresh water pond.
TASK G Design power requirements & RO water discharge requirements.
TASK Automatic irrigation controls shall be arranged for use with electrical source
provided by \7A Engineers:
TASKS Overhead sprinkler units -rill be arranged with on- grade piping and fixed riser
units xiith a sprinkler spacing appropriate for establishing the seeded areas:
TASK 9 Su.btetranedn'.sgsteirts will be designee) as appropriate in lieu of overhead systems.
TASK 1'0 Tree bubbler systems shall .be docuruented as required for. planting establishment.
TASK -I 1. Inigation.and water equipment schedules, details and written specificationsshall
be included with design doccinmitation.
1AR. K 12 Irrigation controllerscheduling u'tfrarmation shall be provided on plans as required
to configure irrigation scheduling program(s).
TASK 13 Meet with VA Engineers up to three times to review the design and layout
infornmcirnt.
TASK 14 Meet with the City of Newport Reach up to two times to discuss the design and
lavutoof the work.
TASK 15 Revisethel apoata lid LEI uipment design upto two tirnestoaecotmmod ate mnments
for the Public AgencF.
k t
SCHEDUU 2
FEES
BIG CANYON RATER LINE AND
TEMPORARY IRRIGATION SYSTEM
NEWPORT BEACH, CALIFORNIA
LANDSCAPE ARCHITECTURAL SERVICES
August 11, 2009
Pecs are lump sum Ivor s:hc sewices described above. Pcianiniruble expenses are in addition to die tee
amp'unt.
STAGE t. IRRIGATION DESIGN SERVICES FEE;
Water source line design and layout/Egttipment Schedule. and Details
Irrigation design and layout /Equipment Schedule and Details $3,000.00
Fresh water Frond automatic makeup /RO /Equipment Schedule /Details $6,000.00
TOTAL LUMP SUM FEE
$13,500.00
RUMBUIiSABLE E:XPENSES:.
Reproductions; C;ADD Blots, mileage, travel. costs, slipping expenses are in addition to the fee amount
at cost.
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
qX Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -017
AMOUNT: $e5,79o.ao
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
fX1 No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Proposition 50 Areas of Biological Significance account to the Big Canyon
Creek Restoration account to cover the cost of amendment no. 2 to the professional services agreement with VA Consulting
Inc. for design and permit application services.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Accou nt
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Description
Division Number 7014 Misc & Studies
Account Number C5002001 Prop 50 ASBS Protection
Division
Account
Division
Account
Division
Account
Signed
Signed
Signed
Number 7014 Misc & Studies
Number C5100709 Big Canyon Creek Restoration
Number
Number
Number
Number
Amount
Debit Credit
$85,790.00
$85,790.00
Approval: Administrative Services Director Date
61
ptikle Approval: City Man ger Date
City Council Approval: City Clerk
Date