HomeMy WebLinkAbout10 - Balboa Pier Emergency RepairsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
October 13, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, P.E.
949 -644 -3330 or sluy @newportbeachca.gov
SUBJECT: BALBOA PIER EMERGENCY REPAIRS - AWARD OF CONTRACT NO.
4326
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4326 to Associated Pacific Constructors, Inc. for Total Bid
Price of $59,900, and authorize the Mayor and City Clerk to execute the contract.
3. Establish an amount of $10,000 to cover the cost of unforeseen work.
4. Approve Budget Amendment No. 10BA- transferring $69,900 from Account
No. 7231- C4402002 (Balboa Island /Harbor Bulkhead and Seawall Repairs) to
Account No. 7231- C4802002 (Balboa Pier Emergency Repairs).
Discussion:
During the early morning hours of July 25, 2009, high surf caused a piling and eight
diagonal cross braces to be broken. A portion of the broken piling was lost in the high
surf. Staff reacted quickly to inspect the pier. Staff discovered additional damage and
determined the pier was safe for public use. The remaining portion of the broken piling
was tied to an adjacent pile until a private marine contractor could be hired on an
emergency basis to remove the remaining portion of the pile to minimize movement and
damage to related structure.
At 11:00 a.m. on September 29, 2009, the City Clerk opened and read the following
bids for this project:
Low Associated Pacific Constructors, Inc.
2 John S. Meek Co., Inc.
3 R.E. State Engineering Inc.
4 Tal Cal Engineering, Inc.
TOTAL BID AMOUNT
$59,900.00
$66,680.00
$92,625.00
$137,471.00
Balboa Pier Emergency Repairs — Award of Contract No. 4326
October 13, 2009
Page: 2
The low total bid amount is 14.4 percent below the Engineers Estimate of $70,000.00.
The difference between the low total bid amount and the Engineer's Estimate is attributed
to the favorable bidding climate. The low bidder Associated Pacific Constructors, Inc.
possesses a California State Contractors License Classification "A" as required by the
project specifications. A check of the Contractor's references indicates they have
satisfactorily completed similar projects for other municipalities.
This pier repair contract consists of mainly replacing the damaged pile and twelve cross
bracings caused by the high surf and heavy waves over the weekend of July 25 and 26,
2009. Other items of work include replacing hardware and the installing trowelable
epoxy to fill voids and fix cracks in an existing structural member of the pier; and
performing all related work as required to complete the work in place. Pursuant to the
Contract Specifications, the Contractor will have 20 consecutive working days to
complete the work.
Funding Impact:
Staff recommends encumbering the necessary $69,900 in funding for this work from the
Balboa Island /Harbor Bulkhead and Seawall Repairs CIP (Account No. 7231-
C4402002. Over the summer of 2009, staff took advantage of the low bid unit prices
received for the 2008 -09 Balboa Island Bulkhead - Seawall Repairs Project and
addressed additional future planned work locations around Balboa and Little Balboa
Islands. That effort, as well reduced cost estimates to address the Edgewater Lane
bulkhead modification should provide enough available funding to cover this transfer
and still address all the items planned under the Balboa Island /Harbor Bulkhead and
Seawall Repairs project.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15269 (b) of the CEQA Implementing Guidelines. This
exemption covers the emergency repair or existing facilities for the safety of pedestrians
and visitors.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected businesses will be notified by the
Contractor prior to the start of the project.
Geotechnical and Material Testing Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Balboa Pier Emergency Repairs — Award of Contract No. 4326
October 13, 2009
Page: 3
Funding Availability:
Upon approval of the budget amendment, sufficient funds are available in the following
account for the project:
Account Description
Balboa Pier Emergency Repairs
Proposed uses are as follows:
Vendor
Associated Pacific Constructors, Inc.
Associated Pacific Constructors, Inc.
Prepared by:
Stephe uy
Associate Civil Engineer
Attachment: Project Location Map
Account Number Amount
7231- C4802002 $ 69,900.00
Total: $ 69,900.00
Purpose Amount
Construction Contract $ 59,900.00
Contract Contingency $ 10,000.00
Total: $ 69,900.00
Submitted by
,2;,.Stephen G. Badum
Public Works Director
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BALBOA PIER _
EMERGENCY REPAIRS DRAWING No. EXHIBIT A
City of Newport Beach
BUDGET AMENDMENT
2009 -10
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 10BA -016
AMOUNT: $69,900.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Balboa Island /Harbor Bulkhead and Seawall Repairs account to the Balboa
Pier Emergency Repairs account to cover the cost of contract award # 4326 to Associated Pacific Constructors, Inc. and
unforeseen work.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number 7231 Tidelands - Capital
Account Number C4402002 Balboa Island Bulkhead Repair
Division Number
Account Number
Division Number
Account Number
Division Number
Account Number
Signed:
Signed:
Signed:
7231 Tidelands - Capital
C4802002 Balboa Pier Emergency Repairs
Fin ncial Approval: AdCmi_nistrativ
Adminis a e Approval: City IM
City Council Approval: City Clerk
Services Director
Amount
Debit Credit
$69,900.00
$69,900.00
Date
t0 &,
Date
Date