HomeMy WebLinkAbout04 - Median Improvements to Avocado and WestcliffCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. G
October 27, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644-3323 or ilee @NewportBeachCa.gov
SUBJECT: AVOCADO AVENUE AND WESTCLIFF DRIVE MEDIAN
IMPROVEMENTS — AWARD OF CONTRACT NO. 3967
Recommendations:
1. Approve the project drawings and specifications.
2. Award Contract No. 3967 to Tal Cal Engineering, Inc. (Tal Cal) for the Total Bid
Price of $197,565.00 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $20,000.00 to cover the cost of unforeseen work.
Discussion:
At 10:30 A.M. on October 6, 2009 the City Clerk opened and read the following six bids
for this project:
TOTAL BID AMOUNT
$ 197,565.00
$ 221,246.42
$ 269,634.00
$ 236,750.00*
$ 238,299.00
$ 264,547.00 **
As -bid amount is $240,998.00
** As -bid amount is $262,547.00
The low total bid amount is 24 percent lower than the Engineer's Estimate of
$260,739.00. The difference between the estimate and low bid price may reflect the
current economic volatility. The low bidder, Tal Cal, possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of Tal Cal's references indicates satisfactory completion of similar projects for the City of
Newport Beach and Riverside County Flood Control District.
BIDDER
Low
Tal Cal
2
American West Landscaping
3
Belaire -West Landscaping
4
Land Forms
5
Sierra Landscaping
6
IPS, Inc.
TOTAL BID AMOUNT
$ 197,565.00
$ 221,246.42
$ 269,634.00
$ 236,750.00*
$ 238,299.00
$ 264,547.00 **
As -bid amount is $240,998.00
** As -bid amount is $262,547.00
The low total bid amount is 24 percent lower than the Engineer's Estimate of
$260,739.00. The difference between the estimate and low bid price may reflect the
current economic volatility. The low bidder, Tal Cal, possesses a California State
Contractors License Classification "A" as required by the project specifications. A check
of Tal Cal's references indicates satisfactory completion of similar projects for the City of
Newport Beach and Riverside County Flood Control District.
Avocado Avenue and Westcliff Drive Median Improvements —Award of Contract No. 3967
October 27, 2009
Page: 2
This project entails the median improvements along Avocado Avenue between E. Coast
Highway and Waterfront Drive, and Westcliff Drive between Dover Drive and Irvine
Avenue. The scope -0f - -work will include the replacement of existing vegetation with new
water - friendly landscaping, irrigation system, and decorative concrete.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work, followed by a 90- consecutive calendar day plant
establishment and maintenance period.
Environmental Review:
This project is exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15304 of the CEQA Guidelines. This exemption covers the minor alteration
of existing landscaping.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared notices will be
distributed by the Contractor to residents along Avocado Avenue and Westcliff Drive.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Description Account Number Amount
General Fund 7013- C2002014 $ 197,565.00
General Fund 7013- C2002015 $ 20,000.00
Total: $ 217,565.00
Proposed uses are as follows:
Vendor
Purpose
Amount
Tal Cal
Construction Contract
$
197,565.00
Tal Cal
Construction Contingency
$
20,000.00
TCLA, Inc.
Construction Services
$
6,000.00
Various
Construction Support, Printing
$
2,000.00
and Incidentals
Total:
$
225,565.00
Prepared by:
/J�, U CSI L
Iris Lee
Senior Civil Engineer
Attachments: Project Location Map
Submitted by:
Badum
s Director
Avocado Avenue and Westcliff Drive Median Improvements
Contract No. 3967
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