HomeMy WebLinkAbout07 - Playground Resilient Surface RenovationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
November 10, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, P.E.
949 - 644 -3330 or sluy @newportbeachca.gov
SUBJECT: PLAYGROUND RESILIENT SURFACE RENOVATION - AWARD OF
CONTRACT NO. 4228
Recommendations:
1. Approve the project plans and specifications.
2. Award Contract No. 4228 to R.E. Shultz Construction for the Total Bid Price of
$64,135, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish a contingency amount of $17,365 (27 %) to cover the cost of
unforeseen work.
Discussion:
At 11:00 a.m. on October 22, 2009, the City Clerk opened and read the following bids
for the replacement or recovering of resilient play surfaces at the Community Youth
Center at Grant Howald Park, Cliff Drive Park, Bonita Creek Park and Bob Henry Park:
Low
R.E. Shultz Construction
2
Big Ben Inc.
3
Installation Pros Inc.
4
TALCAL Engineering, Inc.
5
Fleming Environmental Inc.
6
PALP, Inc. /DBA Excel Paving
7
Malibu Pacific Inc.
Corrected Bid Amounts
TOTAL BID AMOUNT
$64,135.00
*$78,140.00
* *$91,407.00
** *$96,810.00
$100,275.00
$129,730.00
$138,840.00
*$78,154.45
* *$91,048.11
** *$97,810.00
Playground Resilient Surface Renovation —Award of Contract No. 4228
November 10, 2009
Page: 2
The low total bid amount is 53 percent below the Engineer's Estimate of $140,000.00. The
difference between the low total bid amount and the Engineer's Estimate is attributed to
the favorable bidding climate and the uniqueness of the work involved. This type of work
has only been bid once before by the City as new construction and a past history of unit
prices for the other contract work was not available. The estimated unit prices were based
on information supplied by contractors in related fields and the one previously bid project.
The low bidder, R.E. Shultz Construction, possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
Contractor's references indicates they have satisfactorily completed similar projects for
the City and other municipalities.
This contract consists of removing and disposing of existing improvements, grading,
constructing PCC base and flexible play surfaces, repairing and overlaying worn
inflexible play surfaces with new flexible play surface material and performing all related
work as required to complete the work in place. Due to the very favorable bid pricing
and the available grant fund balance, staff is requesting the City Council to approve a
$17,365 (27 %) contingency amount equaling the maximum change order amount
permitted under CDBG -R program rules for additional ADA related work that can be
addressed as part of the contract. R.E. Shultz will have 45 consecutive working days to
complete the work per Contract Specifications.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 -(c) of the CEQA Implementing Guidelines. This
exemption covers the maintenance and repair or existing facilities involving negligible or
no expansion of existing facilities.
Public Notice
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected businesses and residents surrounding the
work sites will be notified by the Contractor prior to the start of the project.
Geotechnical and Material Testing Services:
Geotechnical, material testing, and survey services are not anticipated for this project.
Playground Resilient Surface Renovation —Award of Contract No. 4229
November 10, 2009
Page: 3
Funding Availability:
There are sufficient funds available in the following account for the project:
Account Description
ADA Playground Resurfacing &
Accessibility Improvements
Proposed uses are as follows:
Vendor
R.E. Shultz Construction
R.E. Shultz Construction
Prepared by:
Steph n Luy
Associate Civil Engineer
Attachment: Project Location Map
Account Number
7161- C4002008
Total:
Purpose
Construction Contract
Construction Contingency
Total:
Submitted by:
Amount
81,500.00
$ 81,500.00
Amount
$ 64,135.00
$ 17,365.00
$ 81,500.00
LOCATION t CLIFF DRIVE PARK
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LOCATION 3 GRANT HOWALD PARK COMMUNFtY YOUTH CENTEk
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LOCATION MAPS
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PLAYGROUND. RESILIENT
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C -4228
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