HomeMy WebLinkAbout09 - 2008-2009 Sidewalk, Curb & Gutter ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
November 10, 2009
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, Associate Civil Engineer
949 - 644 -3330 or sluy @newportbeachca.gov
SUBJECT: 2008 -2009 SIDEWALK, CURB & GUTTER REPLACEMENT PROGRAM —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4072
Recommendations:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
3. Release the Faithful Performance Bond 1 year after Council acceptance.
Discussion:
On January 27, 2009 the City Council authorized the award of the 2008 -2009 Sidewalk, Curb
& Gutter Replacement Program to Grigolla & Sons Construction Company. The Contract
consisted of removing existing sidewalk, curb and gutter, driveway approaches, access
ramps, medians, root removal /pruning, constructing new sidewalk, curb and gutter, driveway
approaches, access ramps, medians, and installing new tree root barriers per City standards
at various locations in Corona Del Mar, Cameo Shores, Newport Coast and Santa Ana
Heights. The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $554,145.50
Actual amount of bid items constructed: $537,583.20
Total amount of change orders: $18,416.28
Final contract cost: $555,999.48
The final overall construction cost including three Change Orders was less than one -half
percent (.3 %) over the original bid amount. Although all planned locations were completed, it
was determined that fewer electrical pull boxes and covers needed to be replaced. In
addition some sidewalk areas should have been noted as driveway approach areas and
additional curb access ramps were installed.
08 -09 Sidewalk, Curb & Gutter Replacement Program - Completion and Acceptance of Contract No. 4072
November 10, 2009
Page 2
The project also had three change orders totaling $18,416.28 as follows:
Change
Order
Description
Amount
1
Additional cross gutter and AC paving in Cameo Shores.
$6,345.80
2
Additional cross gutter & grading at Kline & Industry.
$9,960.00
3
Additional costs for added strength concrete.
$2,110.48
Total Project Change Orders
$18,416.28
A summary of the project schedule is as follows:
Estimated completion date per June 2008 schedule: August 21, 2009
Project Awarded for construction: January 29,2009
Estimated completion date at Award: August 28, 2009
Actual substantial construction completion date: August 28, 2009
All work was substantially completed by August 28, on time with the scheduled completion
date of August 28, 2009.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA
Implementation Guidelines. This Exemption covers the replacement or reconstruction of
existing structures and facilities where the new structure will be located on the same site as
the structure replaced and will have substantially the .same purpose and capacity as the
structure replaced.
Funding Availability:
In addition to the primary construction contract, this project involved other project expenses.
Total project expenses are summarized as follows:
Construction: $555,999.48
Printing and Incidentals: 358.32
Inspection: 3.420.00
Total Project Cost: $559,777.80
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund 7013- C2001009 $559,999.48
Total: $559,999.48
Subm
Stephen Luy 'Ste e adum
Associate Civil En_ neer ublic rks Director