HomeMy WebLinkAbout13 - Eastbluff Park & Bonita Creek Park Recycled Water RetrofitsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
January 11, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee, Senior Civil Engineer
949 - 644 -3323 or ilee @newportbeachca.gov
SUBJECT: EASTBLUFF PARK AND BONITA CREEK PARK RECYCLED WATER
RETROFITS - COMPLETION AND ACCEPTANCE OF CONTRACT NO.
4134
ISSUE
Staff requests approval to accept the Eastbluff Park and Bonita Creek Park Recycled
Water Retrofits, Contract No. 4134, as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Awarded
Final Cost at
Benchmark
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -) or
(days)
Over ( +)
$470,328.00
$483,603.12
Contract
+2.6%
140
+16
Plus 10%
On November 24, 2009, City Council authorized the award of the Eastbluff Park and
Bonita Creek Park Recycled Water Retrofits contract to Green Giant Landscape, Inc. for
a total contract cost of $470,328.00 plus a $50,000 allowance for contingencies. The
project entailed the construction of a recycled water irrigation systems to replace the
Eastbluff Park and Bonita Creek Park Recycled Water Retrofits
Completion and Acceptance of Contract No. 4134
January 11, 2010
Page 2
domestic water irrigation systems at Eastbluff Park, Bonita Creek Park, and Vista del
Sol median.
A summary of the project schedule is as follows:
Estimated Completion Date per 2010 Baseline Schedule: August 27, 2010
Project Award for Construction November 24, 2009
Contract Completion Date per NTP & Approved Extensions September 16, 2010
Actual Substantial Construction Completion Date: October 8, 2010
Delays and extensions to the project schedule were due to a number of factors
including: (1) adverse weather conditions; (2) requests from Eastbluff Park end users to
install baseball infield fencepost sleeves and a dust - maintenance water system; and (3)
installation and maintenance of additional landscaping material.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount
Change Orders
Credit from Eastbluff Park end -users
$470,328.00
$17,601.93
Final contract cost: $483,603.
The final overall construction cost, including four change orders, was 2.6 percent above
the original bid amount. Of the $17,601.93 change order total, Newport Harbor
Baseball Association and Batrays credited the City $5,326.81 for the Eastbluff Park
baseball infield improvements.
ENVIRONMENTAL REVIEW
On November 19, 2009, a Notice of Exemption was filed pursuant to Section 15302,
Class 2(c) of the CEQA of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the
environment.
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to residents and businesses within the work vicinity. The
first notice was distributed ten days prior to the scheduled work. The second notice was
distributed 48 hours before the work commenced.
Eastbluff Park and Bonita Creek Park Recycled Water Retrofits
Completion and Acceptance of Contract No. 4134
January 11, 2010
Page 3
FUNDING AVAILABILITY
Total project expenses, including incidentals, are summarized as follow:
Construction
Construction Support Services
Inspections — County Health
Incidentals
Total Project Cost
$482,603.12
$16,571.20
$1,100.00
WA
Funds for the construction contract were expended from the following accounts:
Account Description
Water Enterprise
Total Construction Cost
Prepared by:
Senior Civil Engineer
Attachment: Location Map
Account Number Amount
7511- C6002006 $482,603.12
$ 482,603.12
Submitted by:
Badum
s Director
LOCATION MAP
NOT TO SCALE
LOCATION MAP'
NOT TO SCALE
PROJECT LOCATION MAP
EASTBLUFF PARK AND BONITA CREEK PARK
RECYCLED WATER RETROFITS, C -4134
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EASTBLUFF PARK AND BONITA CREEK PARK
RECYCLED WATER RETROFITS, C -4134
CITY OF NEWPORT BEACH