HomeMy WebLinkAbout06 - Balboa Blvd Parking LotCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
February 8, 2011
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FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 or ftse @newportbeachca.gov
SUBJECT: BALBOA BLVD AT WASHINGTON STREET PARKING LOT -
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4479
ISSUE
Staff requests approval to accept the Balboa Blvd at Washington Street Parking Lot
Project, Contract No. 4479 as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Awarded
Final Cost at
Benchmark
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -) or
Change
(days)
Over ( +)
$157,000.00
$150,515.00
Contract
- 5.53%
30
-1
Plus 12%
On September 28, 2010, City Council authorized the award of the Balboa Blvd at
Washington Street Parking Lot Project contract to M &E Construction for a total contract
cost of $157,000.00 plus a 12% allowance for contingencies. The contract included
complete demolition and removal of the existing surface improvements and construction
of a new parking lot that provides thirty (30) regular parking spaces, two (2)
handicapped parking spaces, a pay station, integrally colored and patterned concrete
Balboa Blvd at Washington Street Parking Lot
Completion and Acceptance of Contract No. 4479
February 8, 2011
Page 2
landings and bands, parking lot lights, landscaping, irrigation, striping, a concrete
sidewalk along the Washington Street frontage, and a new pavement seal coat and
striping for the adjacent "Palm Street" parking lot.
The contract has now been completed to the satisfaction of the Public Works
Department. One change order in the amount of $2,990.00 was approved to
reconstruct the existing curb access ramp at the Washington Street/Bay Avenue curb
return ahead of schedule. A summary of the contract cost is as follows:
Original bid amount $157,000.00
Net changes including one change order $ - 8,685.00
Final contract cost: $148,315.00
The final overall construction cost, including one change order, was 5.5 percent below
the original contract amount.
A summary of the project schedule is as follows:
Estimate Completion Date per July 2010 Schedule March 28, 2011
Project Award for Construction September 28, 2010
Contract Completion Date per Notice To Proceed December 15, 2010
Substantial Completion — Parking Lot Open for Public Use December 14, 2010
This is the first project that M &E Construction Company has worked for the City. While
M &E appeared eager to complete the work quickly for the City during the pre -
construction meeting, staff was generally disappointed in their actual field performance.
Staff had to repeatedly remind M &E of its responsibility to (1) provide continuous
superintendence; (2) have its workers report to work; (3) execute its work in a pre -
planned and organized manner; (4) adhere to the approved work schedule; and (5)
respond to staff direction in a timely manner. Consequently, City staff had to
continuously provide guidance and coaching to their employees on how to construct the
required improvements as well as occasionally front parts from city inventory to M &E so
they could continue working while the parts they ordered were in transit. As a result of
M &E inefficiencies and lack of organization, the parking lot was not ready for public use
by Thanksgiving 2010 as staff has hoped. The parking lot occupancy may have missed
the 2010 Christmas Boat Parade opening date had it not been for staff's intervention to
ascertain the project progressed forward.
ENVIRONMENTAL REVIEW
On November 19, 2009, a Notice of Exemption was filed pursuant to Section 15301,
Class 1(c) of the CEQA of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, for the construction of a replacement facility with identical use.
Balboa Blvd at Washington Street Parking Lot
Completion and Acceptance of Contract No. 4479
February 8, 2011
Page 3
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, City- prepared construction informational notices were distributed
by the Contractor to residents and businesses within the work vicinity.
FUNDING AVAILABILITY
Total project expenses, including incidentals, are summarized as follow:
Construction $148,315.00
Project Advertisement 180.50
Reprographics 220.94
Removal of Former Balboa Market 23,690.00
Balboa Village Monument Sign 24,400.00
Relocate Existing Palm Tree to Municipal Yard 758.10
Parking Lot Sions Purchase 339.12
Total Project Cost $197,903.66
Funding for this project was expended from the following account:
Account Description Account Number Amount
Washington /Balboa Parking Lot 7024- C3002008 $197,903.66
Total Project Cost $197,903.66
Prepared by:
o , Tse
P cipal Civil Engineer
Attachment: Location Map
Submitted
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LOCATION MAP
NOT TO SCALE
BALBOA BLVD./ WASHINGTON ST. PARKING LOT
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