HomeMy WebLinkAbout07 - Lifeguard Headquarters Roof ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
February 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 or ftse @newportbeachca.gov
SUBJECT: LIFEGUARD HEADQUARTERS ROOF REPLACEMENT -
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 4599
ISSUE
Staff requests approval to accept the Lifeguard Headquarters Roof Replacement
Project, Contract No. 4599 as complete.
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Awarded
Final Cost at
Benchmark
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -) or
Change
(days)
Over ( +)
$36,350.00
$41,100.00
Contract
+13.1%
15
0
Plus 27.5%
On September 28, 2010, City Council authorized the award of the Lifeguard
Headquarters Roof Replacement Project contract to All Weather Roofing for a total
contract cost of $36,350.00 plus a 27.5% allowance for contingencies. The contract
included complete replacement of the flat and vertical roofs atop the center portion of
the Lifeguard Headquarters building and replaced missing roofing shingles at the
Harbor Resources buildings on Harbor Island. Drive.
Lifeguard Headquarters Roof Replacement
Completion and Acceptance of Contract No. 4599
February 8, 2011
Page 2
The contract has now been completed to the satisfaction of the Fire and Public Works
Departments. One change order in the amount of was approved to replace additional
deteriorated hardware and materials not included in the original contract scope of work.
Original bid amount
Net changes including one
Final contract cost:
order
A summary of the project schedule is as follows:
Estimate Completion Date per July 201 C
Project Award for Construction
Contract Completion Date per Notice To
Substantial Completion Date
ENVIRONMENTAL REVIEW
$ 36,350.00
Schedule December 24, 2010
September 28, 2010
Proceed December 31, 2010
December 31, 2010
On August 31, 2010, a Notice of Exemption was filed pursuant to Section 15301, Class
1(c) of the CEQA of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, for the construction of a replacement facility with identical use.
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Prior to starting work, City - prepared construction
Notices were distributed by the Contractor to area residents and businesses.
FUNDING AVAILABILITY
Total project expenses, including incidentals, are summarized as follow:
Construction $41,100.00
Project Advertisement 95.00
Reprographics 42.98
Total Project Cost $41,237.98
Funding for this project was expended from the following account:
Account Description Account Number Amount
feguard Bldg Maint- Repair 2360 -8040 $41,237.98
Total Project Cost $41,237.98
It is expected that up to 75% of the project total cost will be reimbursed by the State
through an authorization from the California Emergency Management Agency to pay for
storm damage repairs. The City is responsible for the remaining 25 %.
by:
Civil Engineer
Location Map
Submitted
Works Director
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LOCATION MAP
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LIFEGUARD HEADQUARTERS ROOF REPLACEMENT
C -4599