HomeMy WebLinkAbout9 - San Miguel Drive Street ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
February 8, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Fong Tse, Principal Civil Engineer
949 - 644 -3321 orftse @newportbeachca.gov
SUBJECT: SAN MIGUEL DRIVE STREET IMPROVEMENTS - COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 4472
ISSUE
Staff requests approval to accept the San Miguel Drive Street Improvements Project,
Contract No. 4472 as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
DISCUSSION
Summary of Completed Construction Contract
Awarded
Final Cost at
Benchmark
Actual
Contract
Time
Contract Amount
Completion
Target
Contract
Time
Under ( -) or
Change
(days)
Over ( +)
$1,170,000.00
$1,202,390.00
Contract
+2.77%
90
-32
Plus 10%
On June 8, 2010, City Council authorized the award of the San Miguel Drive Street
Improvements contract to GASS Construction Company, Inc. for a total contract cost of
$1,170,000.00 plus a 10% allowance for contingencies. The focus of this project was to
widen the portion of San Miguel Drive between MacArthur Boulevard and approximately
500' westerly of Avocado Avenue so as to increase the roadway capacity as well as to
install a third left -turn lane for eastbound San Miguel Drive traffic to get onto northbound
San Miguel Drive Street Improvements
Completion and Acceptance of Contract No. 4472
February 8, 2011
Page 2
MacArthur Boulevard. Other associated project work included new traffic signals;
relocation of The Irvine Company's Fashion Island entry monument sign and trees; new
sidewalks, curbs, access ramps, .and raised median; new roadway pavement and
striping; new landscaping; and the relocation and extension of existing underground
facilities.
The contract has now been completed to the satisfaction of the Public Works
Department. Two change orders in the amount of $32,390.00 were approved to
account for the numerous plan revisions and other changed conditions encountered in
the field. A summary of the contract cost is as follows:
Original bid amount $1,170,000.00
Cost of contract bid item quantity changes $ - 73,478.00
Plan changes $ 105,868.00
Final contract cost: $1,202,390.00
A summary of the project schedule is as follows:
Estimated Completion Date per July 2010 Schedule November 3, 2010
Project Award for Construction June 8, 2010
Contract Completion Date per Notice To Proceed December 29, 2010
Substantial Completion Date November 18, 2010
Due to a delay in contract execution, the start of construction work did not occur in July
2010 as staff as hoped. Once work started, however, our field inspection and traffic
engineering staff teamed with the Contractor and worked many nights to complete the
work that otherwise would have required daytime traffic lanes and street closures.
Although the team encountered field issues, changed parameters, and rain delays, they
managed to deliver the finished product within budget and before the start of the 2010
holiday shopping season.
ENVIRONMENTAL REVIEW
This project was included within the Final Environmental Impact Report for the City Hall
and Park Development Plan, SCH209041010, which was certified by the City Council
on November 27, 2009.
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, City - prepared construction informational notices were distributed
by the Contractor to residents and businesses within the work vicinity.
San Miguel Drive Street Improvements
Completion and Acceptance of Contract No. 4472
February 8, 2011
Page 3
FUNDING AVAILABILITY
Total project expenses, including incidentals, are summarized as follow:
Construction
Consultant Project Design
Project Advertisement
Reprographics
Materials Testing
Extra Work Reauested By
The Irvine Co
$1,202,390.00
233,945.98
95.00
139.04
4,811.50
$1,445,189.52
Of the total project cost above, The Irvine Company (TIC) cost share portion is
$1,355,649.52. Of that amount, $450,330.00 is funded by CIOSA that the City has
received. The remaining $905,319.52 will be reimbursed by TIC as part of the $2.5 million
allocated for construction of transportation and circulation improvements within the
Newport Center in accordance with the "Newport Center Transportation Improvement
Program Agreement ". The City is responsible for $89,540 of the total project cost. See
below summary:
Account Description
Newport Beach City Hall
CIOSA
Contributions
Prepared by:
F)din!d,1se
P r6ipal Civil Engineer
Attachment: Location Map
Account Number
7251- C1002025
7432- C2002038
7251- C2002038
Amount
$ 89,540.00
450,330.00
905,319.52
$1,445,189.52
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LOCATION MAP
NOT TO SCALE
SAN MIGUEL DRIVE STREET IMPROVEMENTS