HomeMy WebLinkAbout05 - Street RehabilitationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 5
February 22, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Tom Sandefur, Associate Civil Engineer
949 - 644 -3312 or tandefur@newportbeachca.gov
SUBJECT: AVON STREET, TUSTIN AVENUE AND OCEAN VIEW AVENUE
STREET REHABILITATION AND DOVER/WESTCLIFF STREET
REHABILITATION — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 4091
ISSUE
Staff requests approval to accept the Avon, Tustin, Oceanview and DovedWestcliff
Pavement Rehabilitation, Contract No. 4091, as complete.
RECOMMENDATIONS
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
Construction Contract Summary
Construction Contract
Final Cost at
Benchmark
Contract
Time
Award Amount
Completion
Target
Actual
Time
Under or
(days)
Over
$667,315.50
$775,069.98
Contract
Contract
60
-17
PIus10%
Plus 16%
DISCUSSION
On June 8, 2010, City Council authorized the award of the Contract 4091 to R.J. Noble
Company. The work necessary to complete the contract consisted of removing and
replacing existing asphalt road surface, removing and replacing existing curb and gutter,
Avon Street, Tustin Avenue And Ocean View Avenue Street Rehabilitation And DoverNVestcliff Street Rehabilitation —Award Of
Contract No. 4091- Completion and Acceptance of Contract No. 4091
February 22, 2011
Page 2
removing and replacing sidewalk, adjusting interfering utilities to grade, installing new
cross - gutters, installing new decorative stamped concrete crosswalks, installing new
irrigation system and providing, planting, and establishing new trees in tree grates.
Pursuant to the Contract Specifications, the Contractor had 60 consecutive working
days to complete the work.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$667,315.50
$744,081.75
$30,988.23
$775,069.98
The final overall construction cost, including four change orders was approximately 16%
percent above the original bid amount. The higher than anticipated construction costs
were the result of more asphalt paving being used than originally estimated and more
extensive curb and gutter removals. The five change orders are listed below:
Item No.
Description
Amount
1
Additional paving at Campus and Jamboree to tie in with
avin bein g done by Irvine
$8,937.5
2
Additional cost for adding changeable message board at
Newport Coast and construction of a splash pad at Tustin and
Coast Highway
$19,561.2
3
Additional striping and loops on Coast Highway
$2,989.5
4
Additional striping on Tustin /Avon /Riverside
$508.9
5
Credit for Palm trees being shorter and add'I irrigation material
$1,009.03
Total Project Change Orders
$30,988.2
A summary of the project schedule is as follows:
Estimated completion date per June 2010 Schedule: October 22, 2010
Project Award for construction: June 8, 2010
Contract Completion Date Plus Approved Extensions: December 6, 2010
Actual Construction Completion Date: November 8, 2010
ENVIRONMENTAL REVIEW
This project is exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15301 Class 1 (c), of the CEQA Implementing Guidelines. This exemption covers
the maintenance and alteration of existing public facilities with negligible expansion of the
facilities in areas that are not environmentally sensitive.
Avon Street, Tustin Avenue And Ocean View Avenue Street Rehabilitation And DoverNVestcliff Street Rehabilitation —Award Of
Contract No. 4091- Completion and Acceptance of Contract No. 4091
February 22, 2011
Page 3
PUBLIC NOTICE
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Prior to starting work, two City - prepared construction informational notices were
distributed by the Contractor to residents and the businesses within the work vicinity.
The first notice was distributed ten days prior to the scheduled work. The second notice
was distributed 48 hours before the work commenced. In addition, a digital changeable
message board was placed on Coast Highway to alert the public of the upcoming
paving operation at Coast Highway and Newport Coast.
FUNDING AVAILABILITY
In addition to the original construction contract, this project involved other project
expenses, as summarized below:
Construction
$775,069.98
Materials Testing
8,751.50
Incidentals
47.85
Total Project Cost
$783,869.33
Funds for the construction project were expended from the following account:
Account Description
Proposition 1 B Transportation
Measure M Turnback
General Fund
Prop 42 City Aid
Prepared by:
Tom Sandefur
Associate Civil En Ineer
Attachments: Maps
Account Number
7185- C2002019
7281- C2002024
7013- C2002025
7191- C2002024
Total
Submitted by:
Amount
$307,621.49
$215,104.49
$55,000
$197,344.00
$775,069.98
Director
LOCATION MAP
AVON STREET, TUSTIN AVENUE, OCEAN VIEW AVENUE STREET REHAB
CONTRACT NO. 4091 (PAGE 1 OF 3)
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PROJECT LOCATION
(RIGHT TURN LANE)
COAST HIGHWAY