HomeMy WebLinkAbout06 - Ocean Piers Maintenance� SEW FART
= CITY OF
NEWPORT BEACH
U\� City Council Staff Report
Agenda Item No. 6
April 26, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E.
APPROVED:
TITLE: 2010 -2011 OCEAN PIERS MAINTENANCE — AWARD OF
CONTRACT NO. 4682
ABSTRACT:
As part of the on -going maintenance required on the Newport and Balboa Piers, the City
generated plans, advertised and received bids for various repairs.
RECOMMENDATION:
1. Approve the project drawings and specifications.
2. Award Contract No. 4682 to Associated Pacific Constructors, Inc. for the total bid
price of $316,700.00, and authorize the Mayor and City Clerk to execute the
Contract.
3. Establish an amount of $47,500.00 (15 %) to cover the cost of unforeseen work
not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this contract.
Account Description Account Number Amount
Tide and Submerged Lands 7231- C4801001 $ 365,200.00
Total: $ 365,200.00
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2010 -2011 OCEAN PIERS MAINTENANCE —AWARD OF CONTRACT NO. 4682
April 26, 2011
Page 2
Proposed uses are as follows:
Vendor Purpose Amount
Associated Pacific Construction $ 316,700.00
Associated Pacific Construction Contingency 47,500.00
Various Printing and Incidentals 1,000.00
Total: $ 365,200.00
DISCUSSION:
At 10:00 a.m. on April 7, 2011, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low Associated Pacific Constructors $291,700.00 *
2nd John S. Meek $334,160.00 *
3`d R.E. Staite Engineering, Inc. $471,427.50
*Corrected Bid
The low total bid amount is 59% lower than the Engineer's Estimate of $490,750.00.
The disparity between the estimate and the actual bid prices reflect a continued
favorable construction market.
An additive bid item was included for the bidders consideration that would change all
the galvanized hardware to stainless steel hardware. Associated Pacific Constructors
bid $25,000 on this additive item. Based on the favorability of the bid and the longer
lasting, higher quality product that would be produced, Staff recommends awarding the
contract with the additive bid item included.
The low bidder possesses a California State Contractors License Classification "A" as
required by the project specifications. A check of Associated Pacific Constructors'
references indicates satisfactory completion of similar projects for other public agencies,
including several projects for the City of Newport Beach. Given the favorable project
bid, staff recommends Council approve a 15% contract contingency limit with this
contract. The contingency will be used to address any damage that has occurred
subsequent to the Ocean Piers Inspection Report completed in November 2010.
The work necessary for the completion of this contract consists of making repairs to the
two existing City piers including grouting cracks in stringers, piles, and cross bracings,
replacing deteriorated fasteners, and replacing missing or broken timber members. In
addition, the project will also replace corroded girder straps under the Life Guard
Headquarters.
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2010 -2011 OCEAN PIERS MAINTENANCE —AWARD OF CONTRACT NO. 4682
April 26, 2011
Page 3
Pursuant to the Contract Specifications, Associated Pacific Constructors will have 60
consecutive working days to complete the work. Any work not completed by July 1,
2011, shall be completed after September 5, 2011.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (minor alteration of
existing public facilities with negligible expansion) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Ten days prior to starting work, a City prepared
notice will be distributed by the Contractor to residents and businesses within the
project limits advising them of the pending work. Additionally, a second notice will be
distributed by the contractor to residents and businesses two days before work will start
adjacent to their property.
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Attachment: Location Map
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LOCATION MAP
2010 -2011 OCEAN PIER MAINTENANCE
CONTRACT NO. 4682 (PAGE 1 OF 2)
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- PROJECT LOCATION
(NEWPORT PIER)
LOCATION MAP
2010 -2011 OCEAN PIER MAINTENANCE
CONTRACT NO. 4682 (PAGE 2 OF 2)
PROJECT LOCATION
(BALBOA PIER)