HomeMy WebLinkAbout05 - Signature for Federally Funded ProjectsOF
NEWPORT BEACH
City Council ji,.,ff Report
Agenda Item No. 5
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Bryan Loo
APPROVED:_ lC4 n
TITLE: Authorization for)the Public Works Director and /or City Engineer to
execute Agreements and Amendments for Federally Funded
Transportation Projects
ABSTRACT:
In order to receive Federal Transportation Funds for projects administered through the
California Department of Transportation ( Caltrans), the City is required to adopt a
Resolution authorizing a designated official to sign off on necessary agreements and
amendments.
RECOMMENDATION:
Adopt Resolution No. 2011- authorizing the Public Works Director and /or City
Engineer to execute all necessary agreements and amendments for federally funded
projects with Caltrans, consistent with, but not exceeding the authority already granted
to Department Heads by City Council as denoted within the City's Codes and Policies.
FUNDING REQUIREMENTS:
This is an administrative item and does not have any funding requirements.
DISCUSSION:
The City of Newport Beach has, and continues to apply for federal transportation funds
to improve arterial streets, bridges and equipment within the City. These funds are
administered and managed through the California Department of Transportation
( Caltrans). Caltrans requires that an authorized official or a designated alternate from
the local agency endorse all necessary agreements and amendments (such as Right -of
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June 14, 2011
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Way Certification, request for Permission to Advertise, DBE Certifications, Program and
supplement agreements, request for payment, etc), and forwarded to Caltrans for
acceptance. This procedure is intended to streamline the process and avoid the
necessity to have each individual certification or agreement approved by City Council
resolution.
Therefore, passage of Resolution No. 2011_ will authorize the Public Works Director
and /or City Engineer to execute all necessary agreements and amendments as required
by Caltrans for federally funded projects, consistent with, but not exceeding the
authority already granted to Department Heads by City Council as denoted within the
City's Codes and Policies. All other agreements will be approved by either the City
Manager or City Council in accordance to City's Codes and Policies
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQX) pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Attachment: A. Resolution No. 2011
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RESOLUTION NO. 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AUTHORIZING THE PUBLIC WORKS
DIRECTOR AND /OR CITY ENGINEER AS THE AUTHORIZED
REPRESENTATIVE TO EXECUTE ALL NECESSARY
AGREEMENTS AND AMENDMENTS FOR FEDERALLY FUNDED
PROJECTS ON BEHALF OF THE CITY COUNCIL
THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH DOES HEREBY
RESOLVE AS FOLLOWS:
WHEREAS, the City of Newport Beach is eligible to receive Federal and /or State
funding for certain Transportation Projects, through the California Department of
Transportation, and
WHEREAS, Master Agreements, Program Supplemental Agreements, Funding
Exchange Agreements and /or Fund Transfer Agreements, and DBE Programs need to
be executed with the California Department of Transportation before such funds could
be claimed, and
WHEREAS, the City of Newport Beach wishes to delegate authorization to
execute these agreements and any amendments thereto to the Public Works Director
and /or City Engineer to execute all Master Agreements, Program Supplemental
Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any
amendments thereto, and DBE Programs with California Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Newport Beach, does hereby resolve as follows:
Section 1. Designates the Public Works Director and /or City Engineer
as the authorized representative to execute all Master Agreements,
Program Supplemental Agreements, Funding Exchange Agreements,
Fund Transfer Agreements and any amendments thereto, and DBE
Programs with California Department of Transportation on behalf of the
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City Council, consistent with, but not exceeding the authority already
granted to Department Heads by City Council as denoted within the City's
Codes and Policies.
Section 2. That the Public Works Director and /or City Engineer shall
sign Master Agreements, Program Supplemental Agreements, Fund
Exchange Agreements, Fund Transfer Agreements and any amendments
thereto, and DBE Programs with California Department of Transportation
on behalf of the City Council, consistent with, but not exceeding the
authority already granted to Department Heads by City Council as
denoted within the City's Codes and Policies.
Section 3. That the City Clerk is directed to certify the Resolution and
transmit the signed originals to the State of California Department of
Transportation.
Adopted this 14th day of June, 2011.
ATTEST:
City Clerk
Mayor
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