HomeMy WebLinkAbout15 - Corporation Yard Fleet Shop CNG Modification Project-NOC (C-4315)aEWPORr CITY OF
NEWPORT BEACH
FOAN City Council Staff Report
Agenda Item No. 15
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Frank T. Tran, Associate Civil Engineer
APPROVED: n1
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TITLE: Corporation Yard Fleet Shop CNG Modification Project -
Completion and Acceptance of Contract No. 4315
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On September 14, 2010, City Council awarded the Corporation Yard Fleet Shop CNG
Modification Project, Contract No. 4315 to Anderson Air Conditioning, LP for a total
contract cost of $195,434.00 plus a 10% allowance for contingencies. The purpose of
this contract was to modify two existing service bays in Building "D" of the Corporation
Yard for servicing compressed natural gas (CNG) vehicles. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
In addition to the primary construction contract, this project involved other project
expenses. Total project expenses are summarized as follows:
Design and Construction Support $57,634.00
Construction $208,584.22
Incidentals $1,038.07
Total Project Cost $267,256.29
1
Corporation Yard Fleet Shop CNG Modification Project - Completion and Acceptance of
Contract No. 4315
June 14, 2011
Page 2
Funds for the construction contract were expended from the following accounts:
Account Description Account Number
AQMD Fund 7290- C8002014
Equipment Maintenance 7611- C8002014
Total Construction Cost
DISCUSSION:
Amount
$ 156,000.00
$ 52,584.22
$ 208,584.22
Summary of Completed Construction Contract
Total Contract
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$195,434.00
$208,584.22
Contract
+6.7%
105
0
Plus 10%
The work necessary to complete this contract consisted of modifying two existing
service bays in Building "D" with steel framing and three full- height drywall partitions;
doors, windows and HVAC including makeup -air ducts, roof - mounted duct inlets, and
roof - mounted exhaust fans; a methane -leak detection system including roof - mounted
detectors, control panels, and annunciators required for servicing CNG vehicles.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $195,434.00
Actual cost of bid items constructed: $195,434.00
Change Orders $13,150.22
Final contract cost: $208,584.22
The two change orders in the amount of $13,150.22 were approved for adding a new
door, relocating a door framing, modifying an overhead lighting, re- working the electrical
connection per field condition, upgrading 2 oil -hose reels, and sealing the top of interior
walls at roof.
The contractor was allowed an additional 45 working days to complete the additional
work described above. A summary of the project schedule is as follows:
Estimated Completion Date per 2010 Baseline Schedule: November 12, 2010
Project Awarded for Construction: September 14, 2010
Completion Date per the Contract & Approved Extensions: March 22, 2011
Actual Substantial Construction Completion Date: March 22, 2011
2
Corporation Yard Fleet Shop CNG Modification Project - Completion and Acceptance of
Contract No. 4315
June 14, 2011
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 Class 1(a), of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). In addition, the Notice Inviting
Bids was advertised in the city's official publication and in construction industry
publications.
Submitted by:
adum
Director
Attachments: Project Location Map
3
CORPORATION YARD FLEET SHOP CNG MODIFICATION PROJECT
CONTRACT NO. 4315
PROJECT LOCATION MAP
(592 Superior Avenue, Newport Beach, CA)
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