HomeMy WebLinkAbout16 - Streetlight Project - Award of Contract 4605Io rt
Agenda Item No. 16
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT: Public Works Department
'Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum at7.newportbeachca.pov
PREPARED BY: Peter Tauscher, Junior Engineer
APPROVED: L(M\
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TITLE: AWARD OF CONTRACT NO. 4605 for FY 2010 -2011
STREETLIGHT IMPROVEMENT PROJECT
ABSTRACT:
In an effort to rehabilitate the City's aging streetlight system to increase reliability and decrease
energy and maintenance cost, staff requests City Council approval to award the FY 2010 -2011
Streetlight Improvement Project to Steiny and Company, Inc.
RECOMMENDATIONS:
1. Approve the project plans and specifications;
2. Award Contract No. 4605 to Steiny and Company, Inc. for the total bid price of
$585,510.75 and authorize the Mayor and the City Clerk to execute the contract; and
3. Establish a contingency of $59,489.25 to cover the cost of unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funds for this contract.
Account Description
General Fund
Proposed uses are as follows:
Vendor
Steiny and Company, Inc.
Steiny and Company, Inc.
Account Number
Amount
7013- C2202002 $
645.000.00
$
645,000.00
Purpose
Amount
Construction Contract $
585,510.75
Construction Contingency
59,489.25
Total: $
645,000.00
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AWARD OF CONTRACT NO. 4605 for FY 2010 -2011 STREETLIGHT IMPROVEMENT
PROJECT
June 14, 2011
Page 2
DISCUSSION:
At 10:00 a.m. on May 24, 2011, the City Clerk opened and read the following bids for the FY
2010 -2011 Streetlight Improvement Project:
Low
2
3
4
5
6
7
BIDDER
Steiny and Company, Inc.
PTM General Engineering Service, Inc.
Pro Tech Engineering Corporation
VT Electric, Inc.
International Line Builders, Inc.
KIDS Inc., dba Dynalectric
C.T. & F., Inc.
TOTAL BID AMOUNT
$585,510.75'
$684,084.00
$691,082.00"
$706,098.00 * **
$714,460.00 * * **
$734,853.00
$794,823.26
* As -bid amount is $573,810.75
** As -bid amount is $697,482.00
As -bid amount is $705,428.00
* * ** As -bid amount is $718,960.00
The total bid amount is approximately 20 percent below the Engineer's Estimate of $730,000.00.
The difference between the estimate and low bid price may be due to the pricing uncertainty of the
relatively new light emitting diode (LED) streetlight technology.
The low bidder, Steiny and Company, Inc. ( Steiny), possesses a California State Contractors
License Classification "C -10" as required by the project specifications. A check of Steiny's
references indicates satisfactory completion of similar projects in other municipalities including
cities of Beverly Hills, Simi Valley, and Rancho Cucamonga.
The work for this contract includes removing 155 streetlight fixtures, installing new energy
efficient LED streetlight fixtures, and upgrading four existing streetlight circuits per the City's
Streetlight Replacement Master Plan. The work areas include portions Bayside Drive, Harbor
Island Drive, and the Westcliff Community.
Pursuant to the contract specifications, the contractor will have 100 consecutive working days to
complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). The Notice Inviting Bids was advertised
in the City's official publication and in construction industry publications.
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Submitted by:
FY 2010 -2011 STREETLIGHT IMPROVEMENT PROJECT —AWARD OF
CONTRACT NO. 4605
June 14, 2011
Page 3
Director
A. Location Map
FY 2010 -2011 STREETLIGHT IMPROVEMENT
PROJECT
CONTRACT No. 4605