HomeMy WebLinkAbout18 - Harbor View Hills South & Newport Heights Pavement Rehabilitation (C-4609)�EwaoRr
CITY OF
NEWPORT BEACH
°9CIF R City Council Staff Report
Agenda Item No. 18
June 14, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644- 3311,sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED: L 0",
TITLE: HARBOR VIEW HILLS SOUTH & NEWPORT HEIGHTS
PAVEMENT REHABILITATION - AWARD OF CONTRACT NO.
4609
ABSTRACT:
In accordance with the City's Pavement Management Plan, staff has received
construction bids for the Harbor View Hills South & Newport Heights Pavement
Rehabilitation project and is requesting City Council's approval to award the work to
R.J. Noble Company.
RECOMMENDATION:
1. Approve the project drawings and specifications.
2. Award Contract No. 4609 to R.J. Noble Company for the Total Bid Price of
$1,247,650, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $125,000 (10 %) to cover the cost of unforeseen work not
included in the original contract.
4. Approve Budget Amendment No. 11- _ transferring $202,000 from Account No.
7281- C2002024 to Account No. 7281- C2002039.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding in the following accounts for the
award of this contract. The following funds will be expensed:
1
Harbor View Hills South & Newport Heights Pavement Rehabilitation — Award of
Contract No. 4609
June 14, 2011
Page 2
Account Description
Measure M Turnback
Water Enterprise
Wastewater Enterprise
Proposed uses are as follows:
Vendor
R.J. Noble Company
R.J. Noble Company
Harrington Geotechnical
Various
DISCUSSION:
Account Number
7281- C2002039
7511- C2002039
7531- C2002039
Total:
Purpose
Construction Contract
Construction Contingency
Geotechnical
Printing & Incidentals
Total:
Amount
$ 1,344,547.00
$ 22,500.00
$ 26,500.00
$ 1,393,547.00
Amount
$ 1,247,650.00
$ 125,000.00
$ 19,397.00
$ 1,500.00
$ 1,393,547.00
At 10:00 A.M. on May 31, 2011 the City Clerk opened and read the following two bids
for this project:
BIDDER TOTAL BID AMOUNT
Low R.J. Noble Company $1,247,650.00
2nd EBS General Engineering, Inc. $1,263,940.00
3rd All American Asphalt $1,316,174.00
4th Sequel Contractors, Inc. $1,363,080.00
5th Hillcrest Contracting $1,438,055.00
6th Palp, Inc. DBA Excel Paving Company $1,473,031.25
The low total bid amount is 5 percent below the Engineer's Estimate of $1,318,700. The
low bidder, R.J. Noble Company possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for the City of Newport
Beach and other public agencies. The work necessary to complete this contract
consists of distributing construction notices to affected businesses and residents,
construction surveying, removing existing pavement, reconstructing sidewalks, curb and
gutter, cross gutters, driveway approaches, curb access ramps, pruning trees and
installing tree root barriers, adjusting utility and survey facilities, and other incidental
items of work necessary to complete the work in place. Pursuant to the Contract
Specifications, the Contractor will have 80 consecutive working days to complete the
work.
2
Harbor View Hills South & Newport Heights Pavement Rehabilitation — Award of
Contract No. 4609
June 14, 2011
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications. Ten days prior to starting work, a City
prepared notice will be distributed by the contractor to residents within the project limits
advising them of the pending work. Additionally, a second notice will be distributed by
the contractor to residents two days before work will start adjacent to their property.
Submitted by:
Stepnen ci: baoum
Public,Works Director
Attachments: Project Location Maps
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LOCATIONS
DATE 9/14/10 SCALE N.T.S SHT 1 OF 1
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
AC I C -4609
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City of Newport Beach
BUDGET AMENDMENT
2010 -11
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
fJ Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 11 BA -045
AMOUNT: $202,000.00
P XIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Tustin Avenue /Avon Street Rehabilitation account to the Harbor View Hills
Pavement Rehabilitation to cover costs related to the awarding of contract number 4609 to R.J. Noble Company.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund/Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Signed: `n `-,f WL
�G Financial
Signed:
Signed:
Administrative Services Director
Approval:
City Council Approval: City Clerk
Amount
Debit Credit
$202,000.00
Automatic
$202,000.00
(x.7.1
Date
4 h/ )1
Date
Date
0
Description
Division
Number
7281
Measure M - Turnback
Account
Number
C2002024
Tustin Avenue /Avon Street Rehabilitation
Division
Number
7281
Measure M - Turnback
Account
Number
C2002039
Harbor View Hills Pavement Rehabilitation
Division
Number
Account
Number
Division
Number
Account
Number
Signed: `n `-,f WL
�G Financial
Signed:
Signed:
Administrative Services Director
Approval:
City Council Approval: City Clerk
Amount
Debit Credit
$202,000.00
Automatic
$202,000.00
(x.7.1
Date
4 h/ )1
Date
Date
0