HomeMy WebLinkAbout08 - St. James Road & Kings Place Water Main ReplacementAgenda Item No. 8
July 12, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644- 3311,sb adum @newportbeachca.gov
PREPARED BY: Patrick Arciniega
APPROVED: P�, Q
TITLE: ST. JAMES ROAD AND KINGS PLACE WATER MAIN
REPLACEMENT —AWARD OF CONTRACT NO. 4775
ABSTRACT:
Staff has received construction bids for the St. James Road and Kings Place Water
Main Replacement project and is requesting City Council's approval to award the work
to T. E. Roberts, Inc.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4775 to T. E. Roberts, Inc., for the Total Bid Price of
$249,985.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $37,497.00 (15 %) to cover the cost of unforeseen work
not included in the original contract.
4. Approve Budget Amendment No. 12BA -001 appropriating $105,000.00 from
unappropriated Water Main Enterprise CIP Fund Reserve (Fund 510) to CIP
Account No. 7511- C6002009.
FUNDING REQUIREMENTS:
With the approval of the recommended budget amendment sufficient funds will be
available for award of this contract.
Account Description Account Number Amount
Saint James Road Water Main Replacement 7511- C6002009 $ 305,000.00
Total: $ 305,000.00
ST. JAMES ROAD AND KINGS PLACE WATER MAIN REPLACEMENT —AWARD OF
CONTRACT NO. 4775
July 12, 2011
Page 2
Proposed uses are as follows:
Vendor
T.E. Roberts, Inc.
T.E. Roberts, Inc.
GMU Geotechnical
Various
DISCUSSION:
Purpose Amount
Construction Contract $ 249,985.00
Construction Contingency $ 37,497.00
Geotechnical $ 16,000.00
Printing & Incidentals $ 1,518.00
Total: $ 305,000.00
At 10:00 A.M. on June 30, 2011 the City Clerk opened and read the following bids for
this project:
BIDDER
Low T. E. Roberts
2nd Paulus Engineering, Inc.
3rd GCI Construction, Inc.
4`h D. M. Kisling
5th Doty Bros. Equipment Co.
TOTAL BID AMOUNT
$249,985.00
$262,745.00
$285,900.00
$442,510.00
$476,140.00
The low total bid amount is 14 percent below the Engineer's Estimate of $290,000.00.
The low bidder, T.E. Roberts, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
Staff expedited the design of this project because there have been several main breaks
in this line over the past 3 years. Two of the main breaks have occurred in the past 6
months causing significant property damage. The work necessary to complete this
contract consists of distributing construction notices to affected businesses and
residents, traffic control, removing interfering portions and abandoning in place existing
water facilities, furnishing and installing new water mains, water services, fire hydrants,
valves, fittings, waste water lateral & other appurtenances and restoring of all affected
surface improvements, and other incidental items of work necessary to complete the
work in place. Pursuant to the Contract Specifications, the Contractor will have 45
consecutive working days to complete the work.
ST. JAMES ROAD AND KINGS PLACE WATER MAIN REPLACEMENT — AWARD OF
CONTRACT NO. 4775
July 12, 2011
Page 3
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (b) Class 1 (b) (repair,
replacement of existing publicly -owned utilities) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications. Ten days prior to starting work, a City
prepared notice will be distributed by the contractor to residents within the project limits
advising them of the pending work. Additionally, a second notice will be distributed by
the contractor to residents two days before work will start adjacent to their property.
Submitted by:
Attachments: A. Project Location Map
B. Budget Amendment
City of Newport Beach NO. BA- 12BA -001
BUDGET AMENDMENT
2011 -12 AMOUNT: $1os,00a.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations in the Water Capital Fund to cover the costs associated with the contract award
to T.E. Roberts, Inc. for the St James Road and Kings Place Water Main Replacement project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Account Description Debit Credit
510 3605 Water Capital Fund - Fund Balance $105,000.00
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed:
Description
Description
Number 7511 Distribution & Piping
Number C6002009 St James Rd /Kings PI Water Main Replace
Number
Number
Number
Number
Number
Number
Financial Aodroval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Automatic
$105,000.00
Date
Date
Date