HomeMy WebLinkAbout07 - Sidewalk, Curb & Gutter - Completion and AcceptanceTO:
CITY OF
NEWPORT REACH
City Council Staff Report
Agenda Item No. 7
August 9, 2011
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Peter Tauscher, Junior Engineer
APPROVED: A
2010 -2011 SIDEWALK, CURB & GUTTER RECONSTRUCTION
TITLE: PROJECT - COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 4561
ABSTRACT:
On January 11, 2011, City Council awarded Contract No. 4561 to Grigolla & Sons Construction
Company, Inc., ( Grigolla) for an amount of $475,370.00 and established a 20 percent
contingency allowance. Work is now complete and staff requests City Council to accept and
close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 35 days after the Notice
of Completion has been recorded in accordance with applicable portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
General Fund
Building Excise Tax
Gas Tax
General Fund
Account Number
Amount
7013- C2001009
$363,966.67
7271- C4002009
29,790.00
7181- C2001009
110,101.85
7013- C2001008
48,060.96
Total: $551,919.48
DISCUSSION:
2010 -2011 Sidewalk, Curb & Gutter Reconstruction Project —
Completion and Acceptance of Contract No. 4561
August 09, 2011
Page 2
Overall Contract Cost/Time Summary
Construction
Description
Cost
Actual
Contract
Time
Contract Award
Final Cost at
Contingency
y
Contract
Time+
Under or
Amount
Completion
Target
Change
Extteen Sion
Over
TOTAL
$19,251.60
$475,370.00
$551,919.48
20% or less
20%
97
-9
The contract, as bid, consisted of removing and replacing sidewalks, medians, curb and gutter,
driveways; removing trees; root pruning; and installing root barriers and staircases within the
Eastbluff Community, China Cove, San Miguel Park, and Balboa Island areas. Given favorable
contract pricing, staff directed Grigolla to replace additional damaged and deteriorated curbs
and gutters within the Anniversary Tract and John Wayne Airport vicinity, install six benches
and trash receptacles at bus stops along Coast Highway, and build a concrete pad for a shade
structure at Bonita Canyon Sports Park. The final overall construction cost, with change
orders, was approximately 20 percent above the original bid amount.
The contract has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Total change orders:
Final contract cost:
$475,370.00
532,667.88
19,251.60
$515,919.48
The five change orders associated with this contract are detailed below:
CO #
Description
Cost
1
Bonita Canyon Sports Park — Concrete Pad
$7,790.00
2
Install Bus Benches and Trash Bins
2,284.00
3
Addition Work Repairing Sidewalks at Harbor Island
3,000.00
4
Additional China Cove Concrete Repair
5,777.60
5
Additional Survey — Corner Records
400.00
TOTAL
$19,251.60
A summary of the project schedule is as follows:
Estimated completion date per July 2010 Schedule: April 15, 2010
Project Awarded for Construction: January 11, 2011
Contract Completion Date Plus Approved Extensions: July 28, 2011
Actual Substantial Completion Date: July 15, 2011
2010 -2011 Sidewalk, Curb & Gutter Reconstruction Project —
Completion and Acceptance of Contract No. 4561
August 09, 2011
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act ( "CEQA ")
pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk will be
filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
is WArks Director
chment: Location Map