HomeMy WebLinkAbout14 - Quarterly Business Report (QBR)Agenda Item No. 14
August 9, 2011
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3002, dkiff @newportbeachca.gov
PREPARED BY: Dana Smith, Assistant City Manage
APPROVED:
TITLE: Quarterly Business Report Update
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Provide a quarterly update of the City business that includes detailed project tracking
reports for current key projects and status reports from the many City Boards,
Commissions and Committees.
RECOMMENDATION:
Review and comment, as desired.
FUNDING REQUIREMENTS:
There is no fiscal impact related to this item.
DISCUSSION:
The attached report contains a quarterly update on City business for the period of April
through June 2011 for City Council review. Due to the closing of the fiscal year, the
financial report section will be included with the next quarterly report. The report
contains summaries on 20 of the top projects currently being worked on by City staff
and provides important highlights of each project with a description, goal, objective, staff
lead, target completion date, milestones, project budget, and a quarterly status update.
A new feature this quarter is status reports for all City Boards, Commissions and
Committees (BCCs). There are over 20 active BCCs that mostly meet on a monthly
basis and require a variety of staff support to plan, prepare for, attend the meetings, and
perform necessary follow up work. The reports provide the purpose, current list of
members and term limits, frequency of meetings, staff liaison, level of staffing support,
and a quarterly status update for the BCCs.
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Quarterly Business Report Update
August 09, 2011
Page 2
Your comments are welcomed.
ENVIRONMENTAL REVIEW:
Not required.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
�t�A
Dave Kiff
City Manager
Attachments: A. Quarterly Business Report
2
City of Newpo
Quarterly Business Repo
April -
.June
QUARTERLY FINANCIAL
REPORT
City of Newport Beach, Administrative Services Department
www.newportbeachca.gov 949.644.3127
Finance Department staff is in the process of closing the books for Fiscal
Year 2010-11. Material large revenue accruals and other critical financial
data are not yet available for us to report accurate and reliable year -end
balances and operational transactions, including responsible and
thorough financial analysis of those transactions and balances. Detailed
analytical reviews and reporting for the quarter ended June 30, 2011, will
be discussed in the next Quarterly Financial Report dated September 30,
2011. Thank you for your patience while we ensure an accurate and
timely year -end closing process.
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BOARDS, COMMISSIONS
& COMMITTEES REPORTS August 4, 2011
City of Newport Beach, City Manager's Office
www.newportbeachca.gov 949.644.3001
The City has 24 active Boards, Commissions
and Committees which meet on a regular basis.
The members of these groups dedicate many
hours to ensure the missions and goals of the
City Council are accomplished. Each group has
City staff which supports these efforts in a
variety of ways. The attached reports offer a
reflective look at the current work of each group
and the direction they are taking.
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Table of Contents
Current Boards, Commissions and Committees
Council Committees:
• City Council Redistricting Committee 13
• Finance Committee 14
Citizens Advisory Committees:
• Citizens Bicycle Safety Committee 16
• Coastal /Bay Water Quality Citizens Advisory Committee 18
• Environmental Quality Affairs Citizens Advisory Committee 19
• Newport Coast Advisory Committee 21
• Special Events Advisory Committee 22
Council- Citizen Ad Hoc Committees:
• Aviation Committee 24
• Banning Ranch Development Agreement Committee 26
• General Plan /Local Coastal Program Implementation 27
• Group Residential Uses & Code Enforcement 29
• July 4th West Newport Safety Planning Committee 30
• Negotiate Conexant Development Agreement 33
• Negotiate International Bay Club's Development Agreement 34
• Negotiate Newport Beach Country Club Development Agreement 35
• Neighborhood Revitalization Committee 36
• Tidelands Management Committee 39
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Boards & Commissions:
• Board of Library Trustees
1
• Building & Fire Board of Appeals
3
• City Arts Commission
4
• Civil Service Board
6
• Harbor Commission
7
• Parks, Beaches & Recreation Commission
9
• Planning Commission
11
Council Committees:
• City Council Redistricting Committee 13
• Finance Committee 14
Citizens Advisory Committees:
• Citizens Bicycle Safety Committee 16
• Coastal /Bay Water Quality Citizens Advisory Committee 18
• Environmental Quality Affairs Citizens Advisory Committee 19
• Newport Coast Advisory Committee 21
• Special Events Advisory Committee 22
Council- Citizen Ad Hoc Committees:
• Aviation Committee 24
• Banning Ranch Development Agreement Committee 26
• General Plan /Local Coastal Program Implementation 27
• Group Residential Uses & Code Enforcement 29
• July 4th West Newport Safety Planning Committee 30
• Negotiate Conexant Development Agreement 33
• Negotiate International Bay Club's Development Agreement 34
• Negotiate Newport Beach Country Club Development Agreement 35
• Neighborhood Revitalization Committee 36
• Tidelands Management Committee 39
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Boards, Commissions & Committees Report Page 1
Board of Library Trustees
Purpose:
Appointed by the Newport Beach City Council, the Board of Library Trustees is a
policy- making board responsible for the administration of City libraries. The Board
considers the annual budget for library purposes during the process of its
preparation and makes recommendations to the City Council and City Manager.
The Board also approves or disapproves the appointment, suspension, or removal
of the Library Services Director. Subject to the approval of the City Council, the
Board accepts money, personal property, or real estate donated to the City for
library purposes, and contracts with schools, county, or other governmental
agencies to render or receive library services or facilities.
Committee status:
City Charter, Article VII, Section 708
Committee members:
Lynn Crutchley (Chair), Stephanie Murguia, Jerry King, Jill Johnson- Tucker,
Eleanor M. Palk
Freguency of meetings:
Monthly on the first Monday at the Central Library unless noticed otherwise.
Length of term for members:
The five members of the Board serve for a term of four years and until their
respective successors are appointed and qualified. The terms are on a staggered
basis.
Staff liaison: Cynthia Pulliam Cowell, MLS, Library Services Director
Staff support:
Staff estimates approximately 16 hours a month are allocated to the Library Board.
Quarterly progress report:
April 2011 to June 2011:
April - June 2011
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Boards, Commissions & Committees Report Page 2
• The Board held public discussion on the status of the Balboa Branch.
• The Board amended the Board of Library Trustees By -Laws; instead of two
meetings on the first and third Tuesdays of each month, meetings will now
be held on the first Tuesday of every month, commencing in FY 2011/12.
Marketing update: the Board reviewed the Library's marketing efforts over the
past year.
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Boards, Commissions & Committees Report Page 3
Building & Fire Board of Appeals
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Purpose:
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Determine the suitability of alternate materials and methods of construction; to
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provide for reasonable interpretations of the provisions of the Building and Fire
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Codes; to hear written appeals regarding the Chief Building Official's or Fire
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Marshal's determinations.
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Committee status:
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Uniform Administrative Code, Section 201 and NBMC 1 5.02.120
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Committee members:
Brion S. jeannette (Chair), Robert W. Yant (Vice Chair), George Crall, james
Anderson, Ernie Liske, Richard R. Luehrs, Stephen Sandland
Frequency of meetings:
As Needed
Length of term for members:
Four years
Staff liaison: Ron Gamble, Chief Fire Marshal
Seimone jurjis, Chief Building Official
Staff support:
Staff estimates approximately six hours per month are allocated to this Board.
Costs for services recovered by the payment of appeal application fee established
by City Council resolution.
Quarterly progress report:
The Building and Fire Board of Appeals is called into session on an as needed
basis and was not in session the last quarter. For the next quarter, the area of
focus will be to review a new policy proposed by the Building Division addressing
Structural Observation by structural design engineers.
April -June 2011
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Boards, Commissions & Committees Report
City Arts Commission
Purpose:
Page 4
Appointed by City Council, the City Arts Commission acts in an advisory capacity to
the City Council in all matters pertaining to artistic, aesthetic and cultural aspects
of the City. The City Arts Commission also recommends to the City Council the
adoption of such ordinances, rules and regulations as it may deem necessary for
the administration and preservation of fine arts, performing arts, historical,
aesthetic and cultural aspects of the community. On behalf of the City, the Arts
Commission actively encourages programs for the cultural enrichment of the
community and performs such other duties relating to the Arts as the City Council
may require.
Committee status:
City Charter, Article VII, Section 712
Committee members:
Robyn Grant (Chair), Robert Smith (Vice Chair), Rita Goldberg (Secretary), Carole
Boller, Christopher Trela, Arlene Greer, Gilbert Lasky
Frequency of meetings:
Monthly on the second Thursday at the Central Library unless noticed otherwise.
Length of term for members:
The seven members of the Board serve for a term of four years and until their
respective successors are appointed and qualified. The terms are on a staggered
basis.
Staff liaison: Jana Barbier, Cultural Arts Coordinator
Staff Support:
Staff estimates approximately 11 hours a month are allocated to this Commission.
Quarterly progress report:
April 2011 to June 2011:
April - June 2011
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Boards, Commissions & Committees Report Page 5
• The Arts Commission hosted a Newport Beach Art Exhibition and Sale for
regional artists and the public at Central Library.
• The Arts Commission approved art exhibitions at City Hall and two display
areas at Central Library.
• The Arts Commission approved a museum tour for the public to the
Huntington Library, Botanical Gardens and Art Collections.
• The Arts Commission approved funding of Imagination Celebration held at
Mariners Library.
• The Arts Commission approved the administration of two concerts in the
parks and two Shakespearean plays for the summer.
• The Arts Commission considered several public art projects.
April - June 201 1
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Boards, Commissions & Committees Report Page 6
Civil Service Board
Purpose:
Advise the Council on personnel matters, recommend changes to the Civil Service
System Rules and Regulations, conduct appeal hearings of City employees for
disciplinary issues and launch personnel administration investigations for City
employees covered by one of the Safety Bargaining Units (FFA, FMA, LMA, NBPA and
PMA) and report its findings to City Council and Manager.
Committee status:
City Charter, Article VII, Sections 710 & 711
Committee members:
Debra Allen (Chair), Douglas Coulter, James "Mickey" Dunlap (Vice Chair), Hugh
Logan and Maiqual Talbot
Frequency of meetings:
Monthly, on the 1 st Monday
Length of term for members:
Four Years
Staff liaison: Terri Cassidy, Human Resources Director / Secretary to the Board
Jyll Ramirez, Administrative Assistant to the HR Director
Staff support:
Staff estimates approximately 20 -25 hours a month are allocated to this Board.
Quarterly progress report:
In the past three years, the Civil Service Board has launched an investigation into
the Police Department's Promotional Process at the request of the Police
Management Association, conducted two employee appeal hearings, made
recommendations to the Council /Charter Update Commission and approved
numerous eligibility lists and recruitments.
April - June 2011
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April - June 2011 13
Harbor Commission
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Purpose:
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The purpose of the Harbor Commission is to provide the City of Newport Beach
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with an advisory body representing these diverse uses of Newport Harbor and its
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waterfront.
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A. Advise the City Council in all matters pertaining to the use, control, operation,
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promotion and regulation of all vessels and watercraft within the Newport
Harbor.
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B. Approve, conditionally approve, or disapprove applications on all harbor permits
where the City of Newport Beach Municipal Code assigns the authority for the
decision to the Harbor Commission.
C. Serve as an appellate and reviewing body for decisions of the City Manager on
harbor permits, leases, and other harbor - related administrative matters where
the City of Newport Beach Municipal Code assigns such authority to the Harbor
Commission.
D. Advise the City Council on proposed harbor - related improvements.
E. Advise the Planning Commission and City Council on land use and property
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development applications referred to the Harbor Commission by the City
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Council, Planning Commission, or the City Manager.
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F. Make recommendations to the City Council for the adoption of regulations and
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programs necessary for the ongoing implementation of the goals, objectives,
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and policies of the Harbor and Bay Element of the General Plan.
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Committee status:
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Established by Ordinance 2001 -25, adopted on January 8, 2002.
Committee members:
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Duncan McIntosh, Ralph Rodheim, Brad Avery, Vincent Valdes, Doug West, Marshall
UDuffield,
Karen Rhyne and City Council Liaison Nancy Gardner
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Frequency of meetings:
Second Wednesday of each month.
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Boards, Commissions & Committees Report
Length of term for members:
Four years
Staff liaison: Chris Miller, Harbor Resources Manager
Shannon Levin, Harbor Resources Supervisor
Staff support:
Staff estimates approximately 25 hours per month are allocated to this
Commission.
Quarterly progress report:
During the third quarter, the Commission reviewed various harbor related issues
and projects including sailing speed limits, Harbor Visioning, Harbor Guide
modifications, Rhine Channel dredging, Lower Bay dredging, proposed
Monofilament Retrieval Program, Tidelands Management Committee, Sea Lions,
and sand replenishment. In addition, the Commission participated in a joint
meeting with the Coastal/ Bay Water Quality Committee.
April - June 201 1
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Boards, Commissions & Committees Report
Page 9
Parks, Beaches & Recreation Commission
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Purpose:
(a) Act in an advisory capacity to the City Council in all matters pertaining to parks,
beaches, recreation, parkways and street trees.
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(b) Consider the annual budget for parks, beaches, recreation, parkways and street
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tree purposes during the process of its preparation and make recommendations
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with respect thereto to the City Council and the City Manager.
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(c) Assist in the planning of parks and recreation programs for the inhabitants of
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the City, promote and stimulate public interest therein, and to that end solicit to
the fullest extent possible the cooperation of school authorities and other
public and private agencies interested therein.
(d) Establish policies for the acquisition, development and improvement of parks,
beaches and playgrounds and for the planting, care and removal of trees and
shrubs in all parks, playgrounds and streets, subject to the rights and powers of
the City Council.
Committee status:
City Charter, Article VII, Section 709
Committee members:
Marie Marston (Chair), Phillip Lugar (Vice Chair), Tom Anderson, Ron Cole, Roy
Englebrecht, Kathy Hamilton and Jack Tingley
Frequency of meetings:
Monthly
Length of term for members:
Four years
Staff liaison: Laura Detweiler, Recreation and Senior Services Director
Mark Harmon, Municipal Operations Director
April - June 201 1 15
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Boards, Commissions & Committees Report
Staff support:
Staff estimates approximately 57 hours per month are allocated to this
Commission. This includes staff from the Recreation and Senior Services
Department and the Municipal Operations Department..
Page 10
Quarterly progress report:
Items the Parks, Beaches and Recreation Commission considered in the last quarter
include:
• Two (2) Bench donations- approved
• Youth Sports Commission Field Allocation Policy /Fees- approved
• Three (3) Reforestation requests- approved
• One (1) Tree Donation- approved
• One (1) Tree Removal- tabled
• Ronald Reagan Statue Placement- advised Regan committee
• Newport Theatre Art Center Digital Sign Request- approved
• Rules and Regulations for Parks, Park Facilities and Beaches- forwarded to
City Council
• City Street Tree Designation - approved
• Time Change for PB &R Meetings - approved
Projected Tasks:
• Newport Mesa Soccer Club Request for Temp. Lights at Bonita Canyon Park
• Park Development Update
• G -1 Policy Review
April - June 2011
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Boards, Commissions & Committees Report
Planning Commission
Page 11
Purpose:
The Planning Commission has the following duties as established by the City
Charter:
(a) After a public hearing thereon, recommended to the City Council the adoption,
amendment or repeal of a Master Plan, or any part thereof, for the physical
development of the City;
(b) Exercise such control over land subdivisions as is granted to it by ordinance not
inconsistent with the provisions of this Charter;
(c) Make recommendations to the City Council concerning proposed public works
and for the clearance and rebuilding of blighted or substandard areas within the
City; and
(d) Exercise such functions with respect to zoning and land use as may be
prescribed by ordinance not inconsistent with the provisions this Charter.
Committee status:
City Charter, Article VII, Sections 706/707
Committee members:
Charles Unsworth (Chairman), Michael Toerge (Vice Chairman), Bradley Hillgren
(Secretary), Fred Ameri, Robert Hawkins, Kory Kramer, and Jay Meyers
Frequency of meetings:
Twice per month
Length of term for members:
Four years
Staff liaison: Kimberly Brandt, Community Development Director
Staff support:
Staff estimates approximately 25 hours per month are allocated to this
Commission.
April -June 2011
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Boards, Commissions & Committees Report Page 12
Quarterly progress report:
The Planning Commission continues to meet twice a month to review pending
applications. The most recent and significant accomplishment was the
comprehensive update of the Zoning Ordinance (adopted in October of 2010).
The Commission will consider a list of cleanup or clarifying amendments to the
Zoning Ordinance later in the fall of 2011.
April - June 201 1
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Boards, Commissions & Committees Report
City Council Redistricting Committee
Purpose:
Realign City Council District Boundaries to represent an even population
distribution per the latest Census 2010 data.
Committee status:
Resolution 2011 -42
Committee members:
Page 13
Council Member Rosansky (Chair), Mayor Pro Tern Gardner & Council Member Curry
Frequency of meetings:
As Needed
Length of term for members:
Ongoing until such time as the need for the Committee no longer exists.
Staff liaison: Patrick Alford, Planning Manager
Dan Campagnolo, Systems & Administration Manager
Staff support:
Staff estimates approximately 60 hours allocated to this Committee.
Quarterly progress report:
The City Council Redistricting Committee held its first meeting on June 30, 2011
to discuss and review two redistricting options presented by staff. It is
anticipated the Redistricting Committee will meet two more times before making
its final recommendation to the City Council.
April -June 2011
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Boards, Commissions & Committees Report
Finance Committee
Purpose:
Page 14
Responsible for fiscal governance, the Finance Committee reviews and monitors
events and issues which may affect the financial status of the City and oversees
adherence to the 15 -Point Fiscal Sustainability Plan.
Committee status:
Established by Resolution 94-110 and amended from time -to -time.
Committee members:
Council Member Keith Curry (Chair), Council Member Leslie Daigle and Mayor Mike
Henn
Frequency of meetings:
Monthly
Length of term for members:
Pursuant to Council Policy A -9, the Mayor makes annual appointments, subject to
Council confirmation. There is no limit on the term Council Members may serve on
the Finance Committee.
Staff liaison: Tracy McCraner, Finance Director
Staff support:
Staff estimates approximately 106 hours per month area allocated to this
Committee. (It should be noted that the majority of the materials and reports
provided to the Finance Committee are typical financial reports that would need
to be produced and reviewed regardless of the Finance Committee's existence.)
Quarterly progress report:
Responsible for fiscal governance, the Finance Committee makes
recommendations to the City Council regarding amendments to fiscal policies and
processes. During the quarter ended June 30, 2011, the Committee approved
updates to Council Policy F -2, Fund Balance Reserve; reaffirmed Council Policy F -1,
April -June 2011
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Page 15
Statement of Investment Policy (annual review); and reviewed the first draft of a
comprehensive Debt Management Policy.
Responsible for regular monitoring of events and issues which may affect the
financial status of the City, the Finance Committee received an update on the
City's Investment Portfolio; reviewed newly formatted comprehensive treasury
reports; and received updates on FY 2010 -11 'Top 3" revenue projections as well
as preliminary FY 2010-11 projected fund balance estimates. The Committee also
reviewed and recommended approval by the City Council, the process and
recommendations from the Finance Department regarding the outsourcing of the
parking meter operations and enforcement for the City of Newport Beach to
Central Parking Systems Inc. (CPS). Also during the quarter ended June 30, 2011,
the Committee reviewed the first two months parking meter activity and
comparisons to the same time last fiscal year.
Responsible for reviewing the activities of staff regarding the preparation of the
City's budget and other fiscal matters consistent with City Council policy, during
the quarter ended June 30, 2011, the Finance Committee received a budget
overview of the proposed FY 2011 -12 budget and conducted a review of the
budget checklist prior to Council approval. The Finance Committee also reviewed
and recommended approval by the City Council, the selection of the financial
statement auditors, Diehl Evans & Company, for a 4 -year term, and participated in
an audit entrance conference.
Responsible for recommending the most advantageous methods to fund the
City's Facilities Financing Plan, during the quarter ended June 30, 2011, the
Committee reviewed an update of the Facilities Financing Plan, reviewed a
summary of the Owner Controlled Insurance Program (OCIP) and approved a plan
to early redeem the Balboa Marina Boating Loan to reduce future interest costs.
The Committee also discussed the CaIPERS Pre - payment Option in relation to the
City's long term compensation and benefit program liabilities.
April -June 201 1
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Boards, Commissions & Committees Report
Citizens Bicycle Safety Committee
Purpose:
Promote bicycle safety and responsible cycling within the City through public
Page 16
outreach, bicycle facility improvements, and review of City policies and practices
related to bicycles.
Committee status:
Resolution 2010 -99
Committee members:
Mayor Pro Tern Nancy Gardner (Chair), Thomas Croxton, Barbara Danzi, John
Heffernan, Sean Matsler, Denis LaBonge, Anthony Petros, Stephen Sholkoff
Frequency of meetings:
Monthly
Length of term for members:
One year term.
Staff liaison: Steve Badum, Public Works Director
Staff support:
The committee has a budget of $50,000 for bicycle safety improvement projects.
Staff from the Public Works Department, GIs Division and Police Department
estimates approximately 52 hours per month are allocated to this Committee. In
addition, this quarter the Police Department's Traffic Division conducted two
bicycle safety operations for a total of 30 hours.
Quarterly progress report:
To date, the Bicycle Committee has completed the following:
Prepared /distributed Safety Guidelines for Bicyclists and Motorists
pamphlet;
Prepared /distributed letter to associations regarding maintenance /parking
practices in bicycle lanes;
April - June 201 1
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Boards, Commissions & Committees Report Page 17
• Deployed Sharrow pavement markings as a pilot program along Bayside
Drive;
• Deployed SHARE THE ROAD and WATCH DOWN HILL SPEED warning signs in
Corona Del Mar and Newport Coast;
• Prepared draft city -wide bicycle route map;
• Prepared conceptual plans for bicycle facility improvements on Coast
Highway, Bonita Canyon Road, Newport Coast Drive.
• Prepared conceptual plans for Sharrow program on Coast Highway through
Corona del Mar; and
• Prepared conceptual plans for alternate bike routes through Corona del
Mar.
April - June 2011
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Boards, Commissions & Committees Report
Coastal /Bay & Water Quality
Purpose:
Page 18
The Committee advises and makes recommendations to the City Council on water
quality /water conservation policies, projects and programs that will achieve the
Committee's mission and the City Council's priorities.
Committee status:
Resolution 2003 -63
Committee members:
Mayor Pro Tem Nancy Gardner (Chair), Council Member Edward Selich (Vice Chair),
Mayor Michael Henn, Roberta Jorgensen, Jim Miller, George Drayton, Randy Steon,
Tom Houston, Janet Rappaport, Dennis Baker
Frequency of meetings:
Monthly, Second Thursday, Fire Conference Room
Length of term for members:
Four years for one term subject to renewal by the City Council.
Staff liaison: John Kappeler, Code Enforcement Division Manager
Staff support:
Staff estimates approximately 30 hours a month are allocated to this Committee.
Quarterly progress report:
During the quarter, the Committee reviewed various water quality projects
including the Newport Bay Watershed Sediment TMDL, Heal the Bay's 2010-2011
Annual Beach Report Card and a proposed Monofilament Retrieval Program. In
addition, the Committee participated in a joint meeting with the Harbor
Commission. Future agenda items include the Big Canyon Project, the Banning
Ranch EIR and a review of various water quality grant programs.
April - June 2011
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Boards, Commissions & Committees Report
Environmental Quality Affairs Committee
Page 19
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Purpose: E
The mission of the Environmental Quality Affairs Committee (EQAC) is to protect p
and enhance the environmental quality of the City for the health and enjoyment of U
residents and visitors. When directed by the City Council EQAC: o
(a) reviews and submits comments on Notices of Preparation (NOP) and /or the
Notice of Completion (NOC) with respect to any Environmental Impact Report Q
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(EIR) prepared by the City;
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(b) reviews and submits comments on behalf of the City (subject to City Council or N
City Manager approval) on environmental documents prepared by other public U
agencies for projects that have the potential to cause significant adverse
environmental impacts within the City;
(c) reviews and submits comments on any negative declaration prepared by the City
for any project;
(d) advises the City Council on policies, programs and projects that improves or
detracts from the environmental quality of the City; and
(e) promotes education and awareness on positive environmental practices.
Committee status:
Established by Resolution No. 87 -14 and modified from time -to -time EQAC's role
was most recently modified by Resolution No. 2011-26.
Committee members:
Mayor Pro Tern Nancy Gardner, Council Member Rush Hill, Kimberly Jameson, Merrit
Van Sant, Laura Meier, Ed Reno III, Nick Roussos, Joan Penfil, Bruce Asper, Kevin
Kelly, Barbara Thibault, Laura Curran, Vincent Lepore, Kevin Nolen, Kathy Harrison,
Sandra Haskell, Timothy Stoaks, Michael Alti, Debbie Stevens, and Charles
McKenna. Five vacancies presently exist.
Frequency of meetings:
Monthly / As Needed
Length of term for members:
Four -year terms with a maximum of two consecutive terms.
April - June 2011 25
Boards, Commissions & Committees Report Page 20
Staff liaison: James Campbell, Principal Planner
Staff support:
Staff allocates on average four hours per meeting with one staff member.
Quarterly progress report:
EQAC has not met since late in 2010. The City Council has not directed any tasks
to the Committee since the change in the committee's responsibility back in
March of 2011. Recent accomplishments include:
• Recommendation to the City Council to ban smoking in City parks and
open space (presently under consideration).
• Recommendation to the City Council leading to ban of the use of Styrofoam
packaging products at local eating and drinking establishments.
• Recommendation to the City Council leading to the partial ban on the use
of leaf blowers.
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Newport Coast Advisory Committee
Page 21
Purpose:
Advise the City in the implementation of the Newport Coast Annexation Agreement
and any other issue relating to Newport Coast, Newport Ridge, or Crystal Cove.
Committee status:
Established by Resolution 2001 -81
Committee members:
Three members appointed by the City, four appointed by the Newport Coast
Committee of 2000 (NCC2K). Current membership includes Council Member Keith
Curry, Mayor Pro Tern Nancy Gardner, Jim McGee (Chair), Gerry Ross (Vice Chair),
Jack Butefish, Daniel Wampole
Frequency of meetings:
In recent years, called as needed.
Length of term for members:
Three year terms.
Staff liaison: Dave Kiff, City Manager
Staff support:
Minimal given that the Committee has not met in recent years.
Quarterly progress report:
This committee cannot be disbanded without violating the Newport Coast
Annexation Agreement, which calls for its creation and maintenance. This
committee met frequently - monthly at least - in 2001, 2002, and for a few years
after the January 1, 2002 annexation of the Newport Coast community. With the
community center completed and operating, fairly few issues arise that require
the Committee to meet. Committee members remain relatively active in City
issues, and very active in Newport Coast issues (typically via their Master HOAs).
April - June 2011
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Boards, Commissions & Committees Report
Special Events Advisory Committee
Purpose:
Page 22
The Special Events Advisory Committee (SEAL) was formed to assist the City
Council in evaluating requests for City support of community events. The
Committee assesses every application for City support based upon each event's
ability to meet all or most of the established evaluation criteria. The Council relies
upon the committee's recommendation when making event support funding
decisions.
Committee status:
Established by Resolution No. 2009 -22, adopted on May 12, 2009. Membership
and responsibilities amended by Resolution No. 2011 -32 adopted on April 12,
2011.
Committee members:
Laura Davis (Chair), Judy Brower, Janis Dinwiddie, Kirwan Rockefeller, Marshall
Topping, Vicki Higgins, Jeffery Cole
Frequency of meetings:
As Needed
Length of term for members:
Ongoing until such time as the need for the Committee no longer exists.
Staff liaison: Tara Finnigan, Public Information Manager
Staff support:
Staff provides approximately 83 hours of support to the committee. With the
adoption of the FY 201 1 -2012 budget, City Council authorized $214,480 for
Special Event Support Funding.
Quarterly orogress report:
The Special Events Advisory Committee (SEAL) worked within a very short
timeframe this spring in order to align the new administrative process for
April - June 2011
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Page 23
allocating financial support to community events with the adoption of the City's
FY 12 budget.
Applications for City support were due no later than April 15. Twenty -one
applications were received and the amount of support requested totaled more
than $500,000. The committee held its first meeting on May 5 to strategize its
application review plan and schedule. Each committee member then individually
reviewed all 21 applications before the committee discussed them publicly. The
committee met four more times during the months of May and June.
Of its five public meetings, the first two focused on updating the committee's
evaluation methodology to meet the City's new process and revised evaluation
criteria. The next three meetings centered on publicly reviewing and scoring the
applications. Three applicants removed their events from consideration during
the review period and three events received SEAC scores of 69 or below, thus they
were removed them from further consideration.
The SEAC forwarded a list of the 15 remaining events (scored and ranked) to a
staff committee. The staff committee assigned funding recommendations and
presented the entire set of recommendations to the City Council on June 28. (The
total funding recommendation for the remaining 15 events was $183,880.) The
Council reviewed, discussed, amended the list of recommendations and ultimately
approved allocating a total of $214,480 for the 15 events in the FY 12 General
Fund budget.
Next step - The Special Events Advisory Committee will hold a process recap
meeting to gather committee member and participant input as to suggested
process changes for next year.
April -June 2011
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Boards, Commissions & Committees Report
Aviation Committee
Purpose:
Page 24
Generally, to assist the City in the implementation of Council Policy A -17 (Newport
Beach City Council Airport Policy).
Committee status:
Established by Resolution #9597 (1979). Recently amended by Resolution #2011 -
31 (April 12, 2011).
Committee members:
City Council (3): Leslie Daigle (Chair), Rush Hill (Vice Chair), and Keith Curry.
City Manager Dave Kiff
City Attorney David Hunt
Council District representatives - Dan Gilliland, Henry Arjad ( #1), Eleanor Todd,
Gerald Scarboro ( #2), Tom Anderson, Sue Hogan ( #3), Bonnie O'Neil, Ron Darling
( #4), John Cunningham, Craig Page ( #5), Shirley Conger, Lloyd "Bud" Rasner ( #6),
Suzanne Casey, Jim Dunlap ( #7).
President of Airport Working Group - Tony Khoury
Representative from Airfair /SPON - Melinda Seely
Resident of Newport Coast /Newport Ridge - Roger Ham
General Aviation Representative - not yet named
Frequency of meetings:
Monthly, 4th Monday at Central Library Friends Room
Length of term for members:
Not defined by Resolution.
Staff liaisons: Dave Kiff, City Manager and Tom Edwards, Consultant
Staff support:
Tom Edwards' attendance at the meetings and his monthly "All Things Aviation"
summary is part of his monthly retainer (S5K /mo). Staff estimates approximately
eight hours per month are allocated to this Committee.
April - June 201 1
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Page 25
Quarterly progress report:
The Aviation Committee has spent the past few months listening to comments
about the FAA's new "NexGen" departure pattern for JWA, the " STREL." This
departure pattern attempts to mimic the traditional departure patterns over
Upper Newport Bay for flights going east of Las Vegas (about 50% of all flights
leaving JWA) and where the planes have cockpit equipment to follow the STREL.
More residents from CdM have been attending Committee meetings, wondering
if, concurrent with the STREL's adoption, some planes are flying at different
altitudes and tracks over parts of CdM and Crystal Cove. A resident group from
Crystal Cove has met directly with the FAA in Hawthorne.
Committee members generally have been focused on hearing from JWA officials
about JWA's passenger counts and the City's efforts to extend the
neighborhood - friendly protections atJWA, including the noise -based curfew and
the passenger and average daily departure caps.
It generally is the Committee's position that the City always view Aviation via the
lens of Council Policy A -17 (Newport Beach City Council Airport Policy). The
policy does not speak to departure patterns that may impact one neighborhood
over another, but it does speak to the importance (above all else) of the
Settlement Agreement's protections. It is staff's assertion that the near universal
focus of the Committee should be the Settlement Agreement and its extension
and implementation. As such, the discussions about STREL and what the FAA
may or may not do about technology -based departures (which are largely if not
entirely out of the City's hands or the County's hands), can be divisive between
communities and take us away from the tasks at hand.
April - June 2011
31
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Boards, Commissions & Committees Report
Banning Ranch Development Agreement
Purpose:
Page 26
To negotiate the terms of a pre- annexation and development agreement, which will
describe development rights of and public benefits to be provided by the developer
and outline the terms for annexation of the property to the City of Newport Beach.
Committee status:
Established by Resolution 2008 -29
Committee members:
Council Member Steven Rosansky and Council Member Edward Selich
Frequency of meetings:
As Needed
Length of term for members:
The Committee will sunset upon City Council approval of the pre- annexation and
development agreement, or earlier if so decided by the City Council.
Staff liaison: Patrick Alford, Planning Manager
Staff support:
Staff estimates approximately 20 hours are allocated to this committee.
Quarterly progress report:
During the second quarter of 2011, the Committee met with staff to review an
analysis of the terms of the development agreement proposed by the applicant.
The basic terms of the development agreement were established.
April - June 2011
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Page 27
General Plan /Local Coastal Program Implementation
Purpose:
The Committee is charged with the tasks of developing a work program for the
following items and overseeing their progress:
(a) revision of Coastal Land Use Plan;
(b) revision of Zoning Code;
(c) completion of Local Coastal Program Implementation Plan;
(d) study of infrastructure needs associated with development authorized in the
General Plan, and establishment of developer impact fees for infrastructure;
(e) revision of City Council policies;
(f) revision of Building Code;
(g) public participation on the previous items; and
(h) any other means of implementing the General Plan that may be assigned to the
Committee by the City Council.
Committee status:
Established by Resolution No. 2006 -106
Committee members:
Council Member Edward Selich (Chair), Mayor Pro Tern Nancy Gardner, Council
Member Rush Hill, and Planning Commissioner Michael Toerge. There are two
vacancies designated for Planning Commissioners.
Frequency of meetings:
As Needed
Length of term for members:
Ongoing until such time as the need for the Committee no longer exists.
Staff liaison: Greg Ramirez, Senior Planner
Staff support:
Staff allocates on average 40 hours per meeting with two staff members.
April - June 2011
33
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Quarterly progress report:
The Ad Hoc Committee has not met since September of 2010. The last major
accomplishment was the Committee's recommendation on the draft
comprehensive update of the Zoning Code. Ultimately the comprehensive update
of the Zoning Ordinance was reviewed by the Planning Commission and then
adopted by the City Council in October of 2010.
April - June 2011
34
Boards, Commissions & Committees Report Page 29
Group Residential Uses & Code Enforcement
Purpose:
To serve as the City Council's liaison with special counsel regarding threatened and
actual litigation challenging the validity of the adopted ordinance dealing with
group uses; and to serve as the City Council's liaison to City staff regarding the
implementation of the group residential use ordinance, including but not limited to
the convening of a slate or slates of hearing officers, and staff's bi- monthly
Progress Reports to Council.
Committee status:
Established by Resolution No. 2007 -64 and amended by Resolution No. 2008 -9.
Committee members:
Mayor Michael Henn (Chair), Mayor Pro Tern Nancy Gardner, and Council Member
Steven Rosansky
Frequency of meetings:
As Needed
Length of term for members:
Expired December 31, 2009; however, committee members continued to advise
staff and general counsel.
Staff liaison: David Hunt, City Attorney
Staff support:
Staff estimates four hours per meeting are allocated to this Committee.
Quarterly progress report:
The Ad Hoc Committee meets infrequently and has received periodic updates
from staff and special counsel regarding pending litigation and implementation
of the group residential use ordinance.
April -June 2011
35
Boards, Commissions & Committees Report Page 30
July 4th West Newport Safety Planning Committee
Purpose:
The July 4th West Newport Safety Committee was formed to assist the City of
Newport Beach in identifying measures to help contain, and eventually eliminate,
unruly behavior in West Newport on Independence Day. The Committee's goal is to
create a safe, family friendly holiday environment that residents and visitors can
equally enjoy.
Committee status:
Established by Council Resolution No. 2002 -58 on September 10, 2002.
Committee members:
Mayor Michael Henn (Chair), Council Member Steven Rosansky, Craig Batley
(Newport Beach Resident), Mary Bryant (Newport Beach Resident), Paul Watkins
(West Newport Beach Association Member), Margie Dorney (West Newport Beach
Association Member), City Attorney or designee, Police Department staff member
(appointed by Chief of Police).
Frequency of meetings:
As Needed
Length of term for members:
Ongoing until such time as the need for the Committee no longer exists.
Staff liaison: Tara Finnigan, Public Information Manager
Staff support:
Staff provided approximately 18 hours for committee support and an additional
45 hours for the Family Friendly Events subcommittee support. This does not
include the staff time for planning, implementing and communicating July 4
safety efforts or Lour & Unruly Gathering Ordinance development.
Quarterly progress report:
Planning for the 2011 Fourth of July holiday is well underway. A committee
meeting was held on May 4 and committee and community members heard an
April - June 2011
36
Boards, Commissions & Committees Report Page 31
overview by City staff of this year's planning efforts. A summary of this quarter's
efforts follows.
This spring, Lt. Jeff Brouwer of the Newport Beach Police Department assumed
responsibility of all West Newport / July 4th public safety planning and
implementation efforts upon the retirement of Lt. Scott McKnight.
This is the second of a multi -year effort to shorten the street closure area (until
the closure is eventually eliminated) and to reduce the closure period. Per the
community's desire, efforts to incorporate local, family friendly events and more
stringent enforcement measures are also in progress. Staff from Public Works
and Municipal Operations have been assisting the Police Department in planning
for the holiday street closures and traffic management and crowd control efforts.
A key change this year is the Council's recent adoption of the Loud & Unruly
Gatherings Ordinance (Ordinance 100- 2011). The Newport Beach Police
Department and the Office of the City Attorney drafted the ordinance to augment
the City's Disturbance Advisory Card System. The Loud and Unruly Gathering
Ordinance establishes fines for responsible persons that participate in, or are part
of, a loud or unruly gathering that consists of eight or more persons on any
private residential property for a social occasion or other activity upon which loud
or unruly conduct occurs and results in a public nuisance or a threat to the public
health, safety, general welfare, or quite enjoyment of residential and nearby
properties. The Council first discussed the ordinance at its April 12 Study Session.
The ordinance was placed on the April 26 Regular Session agenda for its first
reading but per the Council's direction, the item was continued to allow staff time
to make several changes and to meet with apartment association representatives.
The amended item returned to the Council for its first reading on May 10 and its
second reading on May 24. It went into effect 30 days after the second reading.
The ordinance is applicable citywide, but it will be an especially useful
enforcement tool in West Newport on July 4.
April - June 2011
37
Boards, Commissions & Committees Report Page 32
Recreation & Senior Services staff members continue to meet with the citizens
subcommittee and an event planning consultant to plan the July 4 is for Families,
West Newport Bike Parade & Community Festival. The subcommittee is planning a
bike and dog parade followed by a small, community festival. The family friendly
event will have a number of games and activities for children (face painting,
bounce houses, and more). To augment the City's financial support, the
subcommittee has also been gathering sponsors and donations in order to offset
costs and not charge for participating in any of the family friendly activities this
year.
The committee will meet again after the July 4 holiday to review this year's effort
and begin planning for next year.
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Negotiate Conexant Development Agreement
Page 33
Purpose:
Work with City staff and designated representatives of Conexant (or their
successor) on possible terms and conditions of the Development Agreement; and
to recommend to the City Council action on potential terms and conditions of the
Development Agreement. The purpose of the Committee is not directly tied to
2011 Council priorities.
Committee status:
Established by Resolution No. 2010 -25 on 3 -25 -10
Committee members:
Council Member Edward Selich, and Council Member Steven Rosansky.
Frequency of meetings:
As Needed
Length of term for members:
The Committee expires at such time as the Committee completes its negotiations
with Conexant (or their successor) and its recommendations of potential course of
action are transmitted to the City Council for consideration.
Staff liaison: Kimberly Brandt, Community Development Director
Staff support:
Staff estimates approximately 40 hours of staff time will be devoted to support
the committee with negotiations (including attorney time) and costs are
reimbursed by the applicant.
Quarterly progress report:
The Ad Hoc Committee has not begun negotiations. Conexant has sold the
property to Uptown Newport LP, and the new applicant has filed the necessary
application to proceed with the project, but it is incomplete at this time.
Negotiations will commence during the application review process.
April - June 2011
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Boards, Commissions & Committees Report
Negotiate International Bay Club's
Development Agreement
Purpose:
Page 34
Work with City staff and designated representatives of International Bay Club on
possible terms and conditions of the Development Agreement; and to recommend
to the City Council action on potential terms and conditions of the Development
Agreement. The purpose of the Committee is not directly tied to 201 1 Council
priorities.
Committee status:
Established by Resolution 2009 -28
Committee members:
Council Member Edward Selich and Council Member Steven Rosansky.
Frequency of meetings:
As Needed
Length of term for members:
The Committee expires at such time as it completes negotiations with the
International Bay Club and its recommendations of potential course of action are
transmitted to the City Council for consideration.
Staff liaison: Kimberly Brandt, Community Development Director
Staff support:
Staff estimates that approximately 40 hours of staff time will be devoted to
support the committee with negotiations (including attorney time) and costs are
reimbursed by the applicant.
Quarterly progress report:
The Ad Hoc Committee has completed its negotiation of the terms and conditions
of a draft agreement. The draft agreement will be presented to the Planning
Commission in October of 2011.
April - June 2011
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Negotiate Newport Beach Country Club
Development Agreement
Purpose:
Page 35
Work with City staff and designated representatives of Newport Beach Country Club
on possible terms and conditions of the Development Agreement; and to
recommend to the City Council action on potential terms and conditions of the
Development Agreement. The purpose of the Committee is not directly tied to
2011 Council priorities.
Committee status:
Established by Resolution 2007 -32
Committee members:
Council Member Edward Selich and Council Member Steven Rosansky
Frequency of meetings:
As Needed
Length of term for members:
The Committee expires at such time as the Committee completes its negotiations
with Newport Beach Country Club and its recommendations of potential course of
action are transmitted to the City Council for consideration.
Staff liaison: Kimberly Brandt, Community Development Director
Staff support:
Staff estimates that approximately 40 hours of staff time will be devoted to
support the committee with negotiations (including attorney time) and costs are
reimbursed by the applicant.
Quarterly progress report:
The Ad Hoc Committee has completed its negotiation of the terms and conditions
of a draft agreement. The draft agreement will be presented to the Planning
Commission in October of 2011.
April - June 2011
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Neighborhood Revitalization Committee
Purpose:
The Ad Hoc Committee is a direct outgrowth of one of the five 2011 Annual
Priorities identified by the City Council in February of 2011. The purpose of the
Committee is to identify and then prioritize those areas of the community that
should have an investment of time, thought, and resources to bring the areas up to
"Newport Beach" standards. Following City Council approval of the prioritization,
the Committee will identify desired outcomes, develop a plan to achieve them, and
recommend budget appropriations to be approved by the City Council.
Additionally, the Committee has identified and established Citizens Advisory Panels
(CAPS) to guide and implement the revitalization strategy for each specific area,
encouraging public input throughout the process.
Committee status:
Established by Resolution 2011 -26
Committee members:
Mayor Michael Henn (Chair), Council Member Edward Selich and Council Member
Rush Hill
Frequency of meetings:
As Needed
Length of term for members:
Term ends December 31, 2012
Staff liaison: Kimberly Brandt, Community Development Director
Staff support:
The City Manager has identified $500,000 from 2011-2012 Fiscal Year budget
savings as an initial estimate of costs. Depending upon specific tasks, additional
budgetary allocations may be forthcoming. Staff allocates on average five hours
per meeting with three staff members.
April - June 201 1
42
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Page 37
Quarterly progress report:
The Committee has met three times and has accomplished two key steps in the
process by identifying priority of the revitalization areas and establishing CAPS for
each area. The areas for revitalization have been prioritized as follows, pending
Council approval scheduled for July 26, 2011:
Priority #1 - Beginning in Fiscal Year 2011/2012
1. Lido Village
2. Balboa Village
3. West Newport Beach Landscaping - West Coast Highway & Balboa
Boulevard
4. Corona del Mar Entry at MacArthur Boulevard
S. Santa Ana Heights - Bristol Street Landscaping
Priority #2 - Beginning in Fiscal Year 201212013
1. Mariner's Mile
The Ad Hoc Committee established the following Citizens Advisory Panels:
Lido Village Balboa Village
Council Liaison Rush Hill Council Liaison Mayor Michael Henn
Roberta Buchanan
Bill Dunlap
Hugh Helm
Craig Batley
Richard Luehrs
George Schroeder
West Newoort Landscaloina
Council Liaison Edward Selich
Cindy Koller
Gina Lesley
Jeffrey Morris
Tony Petros
Paul Watkins
Terri Pasquale
Ralph Rodheim
Craig Smith
Jim Stratton
Mark Hoover
Corona del Mar Entry
Council Liaison Rush Hill
Sandy Haskell
John Hyatt
Lisa Jordan
Bernie Svalstad
FT*TiXZo,
April - June 201 1
43
Boards, Commissions & Committees Report Page 38
Santa Ana Heights - Bristol Street
Council Liaison Mayor Michael Henn
Tim Stoaks
Sarah Wilkinson
Staff has identified three consulting project managers to facilitate the CAPs and
their work product; Tim Collins, Cindy Nelson, and Dennis Stone. The continued
conceptual planning effort for Lido Village area including the City Hall site is
presently underway with the preparation of architectural and landscape design
guidelines (see corresponding Project Report).
April - June 201 1
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Tidelands Management Committee
Purpose:
The goals of the committee are to:
Page 39
1) establish long term visions for the tidelands including the Upper and Lower
Bays, beaches and other components;
2) study and adopt a Tidelands Infrastructure Master Plan;
3) research, consider and recommend appropriate governance structures;
4) oversee ongoing execution of the Tidelands Infrastructure Master Plan
projects; and
5) identify and establish a Citizens Advisory Panel to assist the Committee,
encouraging public input throughout the process.
Committee status:
Established by Resolution 2011 -26
Committee members:
Mayor Michael Henn, Mayor Pro Tern Nancy Gardner and Council Member Edward
Selich
Frequency of meetings:
Monthly
Length of term for members:
Ongoing until such time as the need for the Committee no longer exists.
Staff liaison: Chris Miller, Harbor Resources Manager
Staff support:
Staff estimates approximately 40 hours per month are allocated to this
Committee.
Quarterly progress report:
The Committee meets monthly on the third Wednesday, generally at OASIS. The
Committee had heard presentations about Balboa Island's seawalls, eelgrass and
April - June 2011
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Boards, Commissions & Committees Report Page 40
the current and future dredging projects planned for the harbor. In addition, the
Citizens Advisory Panel was selected to assist the Committee with achieving its
goals. During the next quarter, the Committee will continue to refine the
Tidelands Infrastructure Master Plan and will also discuss the City's oil wells,
future dredging projects and other harbor related topics.
April - June 2011
4t
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PROJECT TRACKING
REPORTS
City of Newport Beach, City Manager's Office
www.newportbeachca.gov 949.644.3001
August 4, 2011
The City continues an ambitious and wide -
ranging delivery of projects which represent the
City Council goals and have been developed to
meet current community needs and to serve
future generations. The projects tracked in this
report have been selected by the City Manager
based on those which generate the most
interest and are not all inclusive of the many
projects currently taking place in the City.
47
Table of Contents
Current Tracked Projects
Acquisition of Coast Highway
Project 1
City Harbor Fees
Project 2
Civic Center Project
Project 3
Group Homes
Project 4
Implement Traffic Management Plan
Project 5
Lower Bay Dredging Project
Project 6
Marina Park
Project 7
Newport Banning Ranch
Project 8
North Newport Center
Project 9
Reduce Fire Hazard in Buck Gully & Morning Canyon
Project 10
Revitalization Priority Areas:
• Balboa Village
Project 1 1
• Corona del Mar Entry
Project 12
• Lido Village
Project 13
• Santa Ana Heights
Project 14
• West Newport Beach
Project 15
Rhine Channel Contaminated Sediment Cleanup Project 16
Sunset Ridge Park Project 17
Transportation Fair Share Fee Project 18
West Newport Beach Facility Planning Project 19
Widen jamboree Road in the Airport Area Project 20
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Page 1
Acquisition of Coast Highway
Department: Public Works
Project lead: Dave Webb, Deputy Public Works Director /City Engineer
Project start date: 2008
Target completion date: 2012
Description:
The objective of this project is to provide the right -of -way control so that the City
can initiate a long range planning process to create a Mariner's Mile Traffic,
Pedestrian and Parking Comprehensive Plan. The first step is to acquire ownership
of the necessary State right -of -way, or develop an agreement allowing construction
of desired improvements in the State right -of -way, for portions of Coast Highway
between jamboree Road and Santa Ana River and Newport Boulevard between Finley
Street and the West Channel Bridge from the State of California Department of
Transportation ( Caltrans). The acquisition process involves passing the appropriate
legislation, having the State review the facility for ability to relinquish and its state
of repair, providing a report to the City on the facility, development of an offer for
City to take the facility, and the City to choose whether it would accept the offer.
There is no defined schedule for this process and it is expected to be rather lengthy
to accomplish.
Funding source: Sources for future improvements to be determined
Total funding required for project: To be determined
Funding allocated to date: None
Amount spent to date: None other than staff time
Status to Date:
Section 73 of the Streets and Highways Code allows the California Transportation
Commission to relinquish State Highways through a prescribed process. Caltrans
has prepared a Project Study Report that documents an assessment of the condition
of the two segments of State Highway to be considered for relinquishment and has
April -,June 2011
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Page 2
circulated the report within its organization. On September 16, 2010, staff met
with Caltrans to discuss its tentative findings of the current condition assessment
of the two highway facilities. Caltrans informed staff that they found the facilities
to be in a good state of repair and would offer $0 for its relinquishment. Staff
expressed concern with this position and requested Caltrans review /correct various
existing items such as deteriorated traffic signals, broken and /or deteriorated
drainage structures, failed pavement areas, failing slopes, etc., prior to finalizing
the report and determining the value of relinquishment. Caltrans agreed to
conduct further review and update its report. City staff continues to check in on
the status with the Caltrans Project Manager every few weeks. Staff is aware that
Caltrans staff have recently conducted additional inspection work of their facilities
as well as cleaned out some drain facilities and preformed slope maintenance along
this section of PCH. Caltrans has recently informed City staff that the Project Study
Report is still being reviewed by the Sacramento headquarters.
Public Works staff have also started discussion with Caltrans permitting staff to see
if there is possibly an agreement framework that we could enter into that would
allow improvements the State Highways rather the acquire the R/W in fee title. This
is being pursued on a parallel path with the acquisition path.
It is difficult to forecast a completion schedule as we are working with a State
agency that is affected by the State budget crisis. This may be a lower priority item
in State affairs. We still need to review and confer on the project report once we
receive it and negotiate the best deal possible. This alone will take 6 to 9 months
to complete. At this point, the City will need to determine if the deal makes sense
to move forward with accepting one or both roadways.
April - June 2011
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City Harbor Fees
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Department: Public works },
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Project lead: Chris Miller, Harbor Resources Manager
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Project start date: Summer 2010
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Target completion date: December 2011
Description:
This project consists of updating Harbor Resources' cost of service fees and
updating the City's harbor fees to reflect the fair market value for the use of the
Tidelands by associated user groups. Fees include permits for moorings, Balboa
Yacht Basin slip rates, and commercial pier leases. These fees contribute to harbor
projects such as dredging and the provision of additional harbor amenities.
Funding source: Tidelands and General Fund
Total funding required for project: $50,000
Funding allocated to date: $50,000
Amount spent to date: The City hired MGT Services to update the city-wide
cost of services including harbor related fees. Allan Kotin and Associates have just
begun their work and have not submitted any invoices.
Status to date:
In the Fall of 2010, City Council approved revised fees for moorings and the Balboa
Yacht Basin (boat slips, garages and apartments). These new rates have been
implemented. The next step (currently underway) involves reviewing fees for the
harbor's commercial piers with assistance from Alan Kotin and Associates. Another
area of focus is on the Lido Marina Village property, with preliminary findings now
under review.
April - June 2011
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Civic Center Project
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Department: Public Works a,.,
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Project lead: Steve Badum aJ
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Project start date: 2008
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Target completion date: 2012
Description:
The Civic Center Project includes a City Hall Office Building, one of the city's largest
parks (16 acre), a 450 -space parking structure, and an expansion of the Newport
Beach Central Library. It is located on two parcels inland of the Newport Beach
Central Library and bordered by Avocado Avenue and MacArthur Boulevard. The
project also includes a community room, new Council Chambers, a "One Stop"
Customer Service Center, dog park, passive wetlands park, a civic green, and a small
cafe to service library and city hall customers.
Funding source: Bond Proceeds / General Fund
Total funding required for project: $128,000,000 (estimated)
Funding allocated to date: $128,000,000 (includes financing, insurance,
design, construction, environmental, project management)
Amount spent to date: $32,150,000
Status to date:
The Civic Center Project is on schedule and budget. Soil export, grading, and
construction of the Parking Structure shoring wall are complete. Construction of
the foundations for the Library addition, and City Hall Office Building are currently
underway. The Parking Structure construction is currently underway and will be
completed this Fall. The project is scheduled to be substantially complete during
the fall months of 2012 with grand opening planned for December 2012.
April - June 2011
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Group Homes
Departments: Office of the City Attorney; City Manager's Office; I-
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Protect lead: City Attorney and City Manager p
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Project start date: 2007
Target completion date: Ongoing
Description:
Group homes: Implement and defend group home regulations to maintain the
residential character of the City's residential neighborhoods while providing equal
access to housing and accommodating the needs of the disabled.
Funding source: General Fund and Fund Balance
Total funding required for protect: All costs have not been specifically
identified since a great deal of the costs are internal, staff resources from the City
Manager's Office, Office of the City Attorney, Planning, and Code Enforcement.
Funding allocated to date: $2.95 million in outside counsel and litigation
costs to date with an additional $100,000 next fiscal year.
Amount spent to date: $2.95 million on outside counsel plus internal staffing
costs and cost of Hearing Officer in administrative proceedings.
Status to date:
The ordinance addressing the issue, Ordinance No. 2008 -05, has been adopted
and enforced through all necessary administrative proceedings. We are now at the
stage of defending the ordinance in court and to the U.S. Department of justice and
Department of Housing and Urban Development and in federal court proceedings.
Additionally, we are enforcing the ordinance and the approvals given under it and
through approved Zoning Agreements with specific operators. As to these issues:
(1) Federal Litigation: The federal litigation against the City was successfully
resolved in the City's favor but is on appeal before the 9th Circuit Court of Appeals.
The opening brie is due in September with an estimated hearing date in the Spring
April - June 2011
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or Summer of next year, with final resolution within three to six months after the
hearing.
(2) Challenge to Morningside Zoning Agreement. MORN v. City of Newport Beach
in the Orange County Superior Court was filed as a challenge to the adoption of the
Zoning Agreement that was the vehicle for settling the federal court litigation
involving the City and Morningside Recovery. We are required to defend the matter
under the Zoning Agreement entered into between the City and Morningside. The
defense is being handled in -house by the Office of the City Attorney. The matter is
scheduled for a hearing on a motion for preliminary injunction on August 5, 2011,
but it is not scheduled for a final hearing on the merits.
(3) Enforcement of Morningside Zoning Agreement. This matter was brought to
the Council for a compliance review on June 14, 2011. The Council instructed that
Morningside be given notice that it must cure its ongoing pattern of operating
conditions or further action would be taken under the agreement. The Council
considered Morningside's efforts to cure its deficiencies at the Council's July 26,
2011 meeting, concluding that Morningside was not in good faith compliance with
the terms of the Zoning Agreement. The Council introduced Ordinance 2011 -20,
which, if adopted, would terminate the Zoning Agreement between the parties.
Ordinance 2011 -20 is on the agenda for second reading and adoption at the
Council's meeting on August 9, 2011.
(3) Enforcement of Group Residential Use Regulations Efforts are ongoing in the
enforcement of the City's Group Residential Use Regulations, including the
enforcement of the conditions of approval of permitted uses and operating
conditions under the two zoning agreements entered into by the City. These
efforts involve substantial resources from the Community Development Department
and its Code Enforcement Division, as well as the Office of the City Attorney. In this
context, we are addressing applications under the ordinance and investigating
allegations of violations of these regulations and possible unpermitted operations
within the City.
(4) Group Homes Mini- Conference: Plans for a "mini- conference" are in process
for September 14, 2011. The conference is being designed to address the current
status of the City's Group Residential Use Regulations and update the regulations
now that they have been in force for over three years and have survived legal
challenges at the trial court level.
April -June 201 1
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Implement Traffic Management Plan
Department:
Project lead:
Project start date:
Public Works
Steve Badum
January 2007
Target completion date: Fall 2013
Page 7
Description:
This project improves and modernizes 117 traffic signals throughout the City with
new controllers, fiber optic connections, a new Traffic Management Center (TMC)
including new software, hardware and viewing monitors, Closed Circuit Television
(CCTV) cameras at selected intersections to improve system reliability, traffic flow,
and to reduce congestion. The traffic signal modernization program is a multi -
phased effort that allows staff to monitor, adjust and optimize signal timing and
operations from the TMC at City Hall. To date, 81 traffic signals have been
upgraded and linked to a new high speed fiber optic backbone, 22 CCTV cameras
have been installed, and a new TMC has been installed. Staff also combined the
annual traffic signal rehabilitation program with the signal modernization work in an
effort to incorporate required maintenance work of existing signal equipment with
the new modernization work. Funding information below only includes estimates
for the traffic modernization program.
Funding source: Transportation and Circulation, Measure M Turnback,
Measure M Competitive
Total funding required for project: $6,500,000
Funding allocated to date: $5,000,000 (excludes Phases 6 and 8)
Amount spent to date: $4,230,509
April - June 2011
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Status to date:
Phases 1 through 4 and Phase 7 (out of 8 total phases) of the traffic modernization
program are now complete and operational. These phases included work to
intersections along the Balboa Peninsula, Superior Avenue, MacArthur Blvd.,
Jamboree Road, City owned portions of Coast Highway, intersections in the airport
area, and along Irvine Avenue. Phase 5 includes 13 intersections and adds 4 more
CCTV cameras in the Newport Center area and along portions of San Joaquin Hills
Road. This project has been awarded for construction and is anticipated to be
complete in December 2011. Phases 6 and 8 of the traffic signal modernization
program are planned to begin design by summer 2012. Phases 6 and 8 include
improvements to Newport Coast Drive, San Miguel Drive, Bonita Canyon Drive, and
portions of San Joaquin Hills Road.
April - June 2011
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Lower Bay Dredging
Department: Public works 4.
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Prolect lead: Chris Miller, Harbor Resources Manager
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Project start date: 2011
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Target completion date: 2012
Description:
The project initially included dredging approximately 1.2 million cubic yards in the
main navigational channels of the Lower Bay by the federal government. Due to
budget constraints, the Army Corps of Engineers will initiate a smaller project to
dredge approximately 100,000 to 200,000 cubic yards of material in the critical
areas in September 2011. Most of the sediment is suitable for ocean disposal at the
off -shore site "LA -3 ", with some remaining material to be disposed at an alternate,
approved location such as the Port of Long Beach (POLB), pending POLB's approval.
Funding source: Federal Funds, Tidelands
Total funding required for project: -$2.2 million
Funding allocated to date: $400,000 (O &M Tidelands); $100,000 (CIP); $2.2
million in federal funds is anticipated but not yet allocated. City Council is
considering contributing an additional $2.SM towards this dredging effort.
Amount spent to date: $400,000 (O &M Tidelands -for sediment testing)
Status to date:
Staff is coordinating with and assisting the Army Corps of Engineers in the design
of a reduced scope dredging project given the federal government's funding
constraints. Of utmost importance is locating a disposal site for the 100,000 cubic
yards of contaminants. City and Corps staff has approached the Port of Long Beach
for assistance in placing this material at their Middle Harbor Project. If that option
is not available, the Corps will then dredge as much of the clean, LA -3 compatible
material as the budget will accommodate. The Corps anticipates putting the
project to bid in August 2011 and awarding a contract in September /October 2011.
April - June 2011
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Project Tracking Report
Marina Park
Page 10
Department: Public Works
Project lead: Dave Webb, Deputy Public Works Director /City Engineer
Project start date: 2008
Target completion date: Spring 2014
Description:
The Marina Park site is located on the bay side of Newport Peninsula between 15th
and 18th Streets. The 10.4 acre site is owned by the City and is currently being used
for several purposes including a 57 space mobile home park, Las Arenas and
Veterans Memorial Parks, Balboa Community Center and parking lots, 18th Street
Sailing Base and leased space for a Girl Scouts meeting facility.
The approved Marina Park Concept plan for the property proposes a new marina
which includes a 23 slip visiting vessel marina, a visitor side tie dock and floating
docks to support youth and adult sailing programs and mooring support services; a
11,000 square foot Sailing Center building and a 10,500 square foot Community
Center building; a new park with amenities including tennis courts, half court
basketball courts, tot lot and playground, exercise circuit, walking paths and beach
area, a new Girl Scout house and parking areas.
Funding source: General Fund -Major Facilities
Total funding required for project: $30,000,000
Funding allocated to date: $4,425,000
Amount spent to date: $1,494,080
Status to Date:
On November 13, 2007, the City Council approved the Marina Park Concept Plan
and directed staff to prepare the Environmental Impact Report (EIR) and design
documents. The project EIR was approved and certified by the City Council on May
11, 2010.
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Page 11
Upon approval of the EIR, staff and the consultant team prepared and submitted
applications to the State Regional Water Quality Control Board for a 401 permit and
US Army Corps of Engineers' 404 permit. Project approvals and permits from the
California Coastal Commission (CCC) and the State Lands Commission (SLC) are
also being sought. As of May 2011, the 401 permit has been approved and the 404
permit has just finished the public review process and is expected to be Approved -
in- Concept in the coming months. However, the 404 permit cannot be formally
issued until the coastal permit is approved.
The critical path item is the California Coastal Commission Permit. Staff submitted
the CCC permit application on October 7, 2010, and received the expected
incomplete letter on November 30, 2010. The application was re- submitted on
December 21, 2010, and the City received its second incomplete application letter
on January 19, 2011. That letter informed the City that the application cannot be
accepted until a Tidelands boundary issue is resolved with SLC. Staff has met
several times with CCC staff and requested that they continue to process the
project's application while the City works through the SLC boundary issue. To date,
this approach has not been successful. Staff is still negotiating and working to
finalize the necessary Tidelands Boundary Agreement and Project Approval with the
SLC and is pressing to get this item to the Commission in September of this year.
Additionally, staff has prepared and requested that the SLC Executive Director sign
and send a letter to the CCC requesting them to accept the City's completed
application and begin processing it while the City works through the SLC process.
April - June 2011
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Newport Banning Ranch
Departments: Community Development, Public Works, Office of the City 00
Attorney, and City Manager's Office U
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PCOlect lead: Patrick Alford, Planning Manager
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Project start date: August 2008 11
Target completion date: January 2013
Description:
Newport Banning Ranch is a 402.3 -acre planned community proposed by Newport
Banning Ranch, LLC. A partnership formed by Aera Energy, Cherokee Investment
Partners, and Brooks Street. The project would contain a maximum of 1,375
dwelling units, 75,000 square feet of retail commercial, a 75 -room "boutique" hotel,
parks, and open space. The site is generally bound to the north by Talbert Nature
Preserve /Regional Park (Costa
Mesa) and to the south by West
Coast Highway and the Newport
Shores Community; to the east by
Newport Crest Community, West
Newport Mesa, and Westside Costa
Mesa; and to the west by a U.S.
Army Corps of Engineers wetlands
restoration area and the Santa Ana
River. Approximately 40 acres of
the site are located within the incorporated boundary of the City of Newport Beach;
the remainder of the site is within unincorporated Orange County, but within the
City of Newport Beach's adopted Sphere of Influence.
Funding source: General Fund (off -set by application fees)
Total funding required for project: $4 million (estimated)
Funding allocated to date: $2,746,000
Amount spent to date: $2,627,461
April - June 2011
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Page 13
Status to date:
During the Second Quarter of 2011, the target completion date for the Planned
Community Text, Master Development Plan, and Master Tentative Tract Map of lune
2011 was met.
The basic terms of a draft of the Development Agreement (DA) and an Affordable
Housing Implementation Plan (AHIP) were established; however, the details of the
DA are still being negotiated.
The remaining technical studies for the Draft Environmental Impact Report (DEIR)
have been completed. All sections of the DEIR have been drafted, with the
exception of the Executive Summary, Cumulative Impacts, and Alternatives. The
remaining sections are expected to be completed by August 1. 2011. After a
review by staff, the DEIR is expected to be printed, published, and distributed by
September 7. 2011.
Following DEIR 60 -day public comment period, responses to public comments and
a draft Final EIR will be prepared and submitted along with the project for public
hearings before the Planning Commission and City Council. Public hearings are
anticipated to begin during the First Quarter of 2012. Should the City Council
approve the project, an application will be submitted to the California Coastal
Commission (CCC) by Newport Banning Ranch. Processing by the CCC staff is
anticipated to take a minimum of 15 months.
April - June 2011
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Project Tracking Report
North Newport Center
Department: Community Development
Protect lead: Tonee Thai, Plan Check Engineer
Project start date: March 2011
Target completion date: July 2013 to january 2014
Page 14
Description:
A 20 -story office tower containing approximately 400,000 square feet of floor area.
The project includes the demolition of a portion of an existing parking structure and
the construction of a new, 8 -level parking structure (4 levels below grade and 4
levels above grade) at 650 Newport Center Drive - PIMCO Office Tower.
Funding source: General Fund (off -set by application fees)
Total funding required for project: Funded through budgeted staff
resources, building permit and application fees.
Funding allocated to date: Existing budgeted resources
Amount spent to date: Unknown
Status to date:
On June 16, 2011, the Airport Land Use Commission (ALUC). ALUC found the
project to be consistent with the Airport Environs Land Use Plan ( AELUP) for John
Wayne Airport and the AELUP for Heliports.
The third round of Building &
Electrical /Mechanical /Plumbing plan checks
has been completed. Ninety percent of the
plan check comments have been addressed.
Permits for the entire project are anticipated to
be issued in July 2011. Construction is
expected to take between 24 to 30 months to
complete.
April -June 2011
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Reduce Fire Hazard in Buck Gully & Morning Canyon
Department: Fire
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Project lead: Ron Gamble, NBFD Fire Marshal
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Protect Start date: Dependent on the finalized Cal Fire FHSZ Maps which are
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receiving final approval from local authorities with ajuly 19, 2011 deadline. If final
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approval is received within all Orange County agencies, Cal Fire reports that the final
published map will be sent to City Managers as early as September 2011.
Target completion date: Once the maps are published and sent from the
State, they will be submitted to the City manager. Then Public notices can be sent
out, possible public hearings scheduled on the subject and the CAL FIRE map can be
adopted by the City Council. This will become part of the annual hazard reduction
program.
Description:
State Law requires the Director of Forestry and Fire Protection to identify
areas in the state which are very high fire hazard severity zones (VHFHSZ)
p based on consistent criteria with computer models based on topography, fuel
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un VHFHSZ delineated on the State Map are subject to the provisions in the
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�+ In summary, California Legislature found and declared that Wildfires are
Cal extremely costly, not only to property owners and residents but also to local
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agencies. Preventive measures are therefore needed to ensure the
preservation of the public peace, health, or safety. The CAL FIRE maps will
CIS
O, allow the provisions of this law to be enforced.
It requires a person who owns, leases, controls, operates, or maintains an
M occupied dwelling or structure within a VHFHSZ to create and maintain
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0o defensible space, disclose the fact that property is located in a VHFHSZ and
p the use of ignition resistant materials and design to resist the intrusion of
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3 flame or burning embers projected by a vegetation fire (wildfire exposure).
ZThis will prove to be the most prudent effort California has made to try and
April -June 2011 63
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mitigate the losses resulting from our repeating cycle of interface fire
disasters.
Funding source: General Fund (off -set by application fees)
Total funding required for project: $4 million (estimated)
Page 16
Funding allocated to date: Currently, $190,000 is budgeted for Fuel
Modification maintenance Account 2330 - 80804. The city -wide weed abatement
and hazard reduction programs has $46,114.
Amount spent to date: New fiscal year with our inspections,
courtesy letters and enforcement being conducted now in regards to our hazard
reduction program and Fuel modification maintenance.
Status to date:
The final step has been completed for local technical review of the CAL Fire maps
prior to CAL Fire publishing them for local adoption. When Cal Fire provides each
local agency with their final map, it will be split into two separate documents. One
map will depict only the Very High Fire Hazard Severity Zones as required by State
law, and a separate map will show only High and /or Moderate zones for additional
consideration by each local agency. These maps will be accompanied with
instructions. Newport Beach will work with other fire agencies such as OCFA during
the adoption phase, including community outreach efforts.
With regards to our current hazard reduction program in Buck Gully, final 15 day
notices were recently sent to homeowners not in compliance. Currently there are 6
homes that fall into this category. This year we are monitoring Morning Canyon,
Newport Coast and Big Canyon Residents. Next year it alternates and will go out to
Upper, Middle and Lower Buck Gully homes and rotates on a two year cycle.
A copy of the finalized CAL Fire Map in Sacramento is shown on the next page. This
map is available at the CAL Fire Website, on the FHSZ map tracker page.
April - June 2011
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All accepted changes are visually identified on the map via diagonal stripes. The colors of the
stripes also reflect the new zone designation (very high, high, moderate, or non - zoned).
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Revitalization Priority Area - Balboa Village
Department: Community Development
Project lead: Kimberly Brandt, Community Development Director
Project start date: August 2011
Target completion date: within Fiscal Year 2011 -2012
Description:
Page 18
Preparation of an Economic Vision and Revitalization Strategy that addresses market
opportunities and constraints, infrastructure opportunities, and previous economic
development efforts.
Funding source: General Fund
Total funding required for project: Funding to be determined and is
dependent upon the full scope of necessary analysis. Staff has allocated 125 hours
within its preliminary work program costing approximately $20,000.
Funding allocated to date: None
Amount spent to date: None
Status to date:
The purpose of this project is directly tied to the 2011 Council revitalization
priority. The City Council Ad Hoc Neighborhood Revitalization Committee has
prioritized the preparation of a refreshed "Vision Plan" for Balboa Village for Fiscal
Year 201 1 -201 1. The study will include a review of pertinent data, trends, and
economic development tools that will infuse economic growth/ stability. The
Committee has appointed a Citizens Advisory Panel (CAP) to guide the preparation
of the design. CAP members are Terri Pasqual, Ralph Rodheim, Craig Smith, Jim
Stratton, Mark Hoover. Mayor Michael Henn will participate and act as a liaison to
the Ad Hoc Revitalization Committee and the City Council.
Staff has identified Cindy Nelson as the consulting project manager to facilitate the
CAP and their work product; Principal Planner Jim Campbell and Assistant Planner
April - June 2011
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Page 19
Fern Nueno from the Community Development Department, and staff from other
departments will provide assistance as necessary. The first meeting of the CAP will
be in late August with the date and time to be announced shortly. The
opportunities and constraints of existing infrastructure, circulation, transportation,
land use policy, design, and parking will be examined. Additionally, an economic
consultant will be retained to prepare studies and data to support the preparation
of the new Vision Plan.
Project Planning Area
April June 2011
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Project Tracking Report
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Revitalization Priority Area - Corona del Mar Entry
Departments: Public Works, Community Development, and
City Manager's Office
Project lead: Steve Badum, Public Works Director
Project start date: July 2011
Target completion date: Within the Fiscal Year 2011 -2012
Description:
Preliminary Design of a Capital Improvement Project for beautification of the south
side of West Coast Highway from Avocado Avenue to Dahlia Avenue.
Funding source: General Fund, CdM Business Improvement District
Total funding required for project: Funding to be determined as is
dependent upon the full scope of the anticipated improvements.
Funding allocated to date: The City Council has allocated $76,000 to the
project at the request of the CDM BID Advisory Board. Staff has allocated
approximately $32,000 for consulting project management services. Staff
anticipates the need to schedule 60 hours of staff time at a cost of approximately
$10,000 to support the project.
Amount spent to date: None
Status to date:
The City Council Ad Hoc Revitalization Committee has prioritized the preparation of
the design of this project for Fiscal Year 2011 -201 1. The Committee has appointed
a Citizens Advisory Panel (CAP) to guide the preparation of the design. CAP
members are Sandy Haskell, John Hyatt, Lisa Jordan, Bernie Svalstad & Ron Yeo.
Council Member Rush Hill will participate and act as a liaison to the Ad Hoc
Revitalization Committee and the City Council.
April - June 2011
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Project Tracking Report Page 21
Revitalization Priority Area - Lido Village
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Department: Community Development
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Project start date: July 2011
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Target completion date: October 2011
Description:
The preparation of architectural and landscape design guidelines for the Lido Village
area that is generally bounded by Newport Boulevard, Newport Bay, and 32nd Street.
Funding source: General Fund (partially off -set by private funds)
Total funding required for proiect: $165,000 total
Funding allocated to date: From FY 2010 -2011 budgeted funds,
$148,045 were encumbered from Account # 2710 -82932 for consultant costs and
this amount does not include staff time. The consultant cost is partially off -set by
private funds in the amount of $87,228, leaving $60,817 as the cost to the City.
Staff has allocated 100 hours within its preliminary work program costing
approximately $15,000.
Amount spent to date: None
Status to date:
On January 25, 2011, the City Council approved Alternative 5b (below) as a
conceptual plan to guide future planning efforts. On June, 14, 2011, the City
Council authorized the preparation of architectural and landscape design guidelines
as the next stage of the process. Tim Collins was selected as the consulting project
manager and Todd Larner of William Hezmalhalch Architects was selected as the
principal designer to prepare the guidelines. Funding for this project is through a
public /private partnership with the Fritz Duda Company, Vornado Partners, Marshal
Properties, and the City.
April -June 2011
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Project Tracking Report
Principal Planner jim Campbell and Associate Planner Jaime Murillo from the
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Community Development Department will provide support in conjunction with staff
from the Public Works Department.
The City Council Ad Hoc Revitalization Committee has prioritized the preparation of the
designs this project for Fiscal Year 2011 -2011 and the Committee will guide the effort
and make a recommendation to the Planning Commission and the City Council on the
draft guidelines. The Committee has appointed a Citizens Advisory Panel (CAP) to guide
the preparation of the guidelines. CAP members are Roberta Buchanan, Bill Dunlap,
Hugh Helm, Craig Batley, Richard Luehrs and George Schroeder. Council Member Rush
Hill will participate and act as a liaison to the Ad Hoc Revitalization Committee and the
City Council.
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Project Tracking Report
Revitalization Priority Area - Santa Ana Heights
Departments: Public Works, Community Development, and
City Manager's Office
Protect lead: Steve Badum, Public Works Director
Project start date: July 2011
Target completion date
Description:
Within Fiscal Year 2011-2012
Page 23
Preliminary design of a Capital Improvement Project for landscape and irrigation
improvements along the north side of Bristol Street abutting the 73 Freeway
between Campus Drive and jamboree.
Funding source: General Fund
Total funding required for oroffiect: Funding to be determined and is
dependent upon the full scope of anticipated improvements.
Funding allocated to date: Staff has allocated approximately $32,000
for consulting project management services. Staff anticipates the need to schedule
60 hours of staff time at a cost of approximately $10,000 to support the project.
Amount spent to date: None
Status to date:
The purpose of the project is directly tied to the 2011 Council revitalization
priority. The City Council Ad Hoc Revitalization Committee has prioritized the
preparation of designs of this project for Fiscal Year 201 1 -201 1. The Committee
has appointed a Citizens Advisory Panel (CAP) to guide the preparation of the
design. CAP members are Tim Stoaks and Sarah Wilkinson. Mayor Michael Henn
will participate and act as a liaison to the Ad Hoc Revitalization Committee and the
City Council.
April - June 2011
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Staff has identified Dennis Stone as the consulting project manager to facilitate the
CAP and their work product. Public Works has identified Senior Civil Engineer Iris
Lee as the lead staff member and Planning Technician Benjamin Zdeba of the
Community Development Department will provide support. The first meeting of the
CAP will be in late August with the date and time to be announced shortly. A
landscape architect will be retained to prepare landscape plans and a civil engineer
will be hired to prepare any engineering drawings if deemed necessary.
Project Planning Area
April - June 2011
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Revitalization Priority Area - West Newport Beach
Departments: Public Works, Community Development, and
City Manager's Office
Protect lead: Steve Badum, Public Works Director
Project start date: July 2011
Target completion date:
Description:
Within Fiscal Year 201 1 -2012
Preliminary design of a Capital Improvement Project for beautification of West Coast
Highway from the Santa Ana River to the Arches Bridge and of Balboa Boulevard
from West Coast Highway to McFadden Square.
Funding source: General Fund
Total funding required for project: Funding to be determined and is
dependent upon the full scope of anticipated improvements.
Funding allocated to date: Staff has allocated approximately $32,000
for consulting project management services. Staff anticipates the need to schedule
60 hours of staff time at a cost of approximately $10,000 to support the project.
Amount spent to date: None
Status to date:
The purpose of the project is directly tied to the 2011 Council revitalization
priority. The City Council Ad Hoc Revitalization Committee has prioritized the
preparation of the design of this project for Fiscal Year 201 1 -201 1 . The Committee
has appointed a Citizens Advisory Panel (CAP) to guide the preparation of the
design. CAP members are Cindy Koller, Gina Lesley, Jeffrey Morris, Tony Petros and
Paul Watkins. Council Member Edward Selich will participate and act as a liaison to
the Ad Hoc Revitalization Committee and the City Council.
Staff has identified Dennis Stone as the consulting project manager to facilitate the
CAP and their work product. Public Works has identified Senior Civil Engineer Iris
Lee as the lead staff member and Planning Technician Benjamin Zdeba of the
April - June 2011
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Project Tracking Report
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Community Development Department will provide support. The first meeting of the
CAP will be in late August with the date and time to be announced shortly. A
landscape architect will be retained to prepare landscape plans and a civil engineer
will be hired to prepare any necessary engineering drawings.
Project Planning Area
April June 201 1
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Project Tracking Report
Rhine Channel Contaminated Sediment Cleanup
Department: Public Works
Protect lead: Chris Miller, Harbor Resources Manager
Proiect start date: August 2011
Target completion date: December 2011
Description:
Page 27
The project will remove contaminated sediments to restore and enhance state -
designated impaired beneficial uses of the Rhine Channel, dispose of material in an
environmentally responsible and cost - effective manner, and improve navigation.
Contaminated sediments will be removed from the Rhine Channel in Lower Newport
Bay and from nearby areas found unsuitable for unconfined ocean disposal under
Regional General Permit 54 issued by the U.S. Army Corps of Engineers.
Funding source: Tidelands
Total funding required for project: Approximately $4.6 million
Funding allocated to date: $4.625 million (includes contingencies)
Amount spent to date: $33,044
Status to date:
On April 12, 2011, Anchor QEA was awarded a contract for construction
management which also includes pre- construction submittals, agency coordination,
and sediment and water quality sampling. Dutra Dredging Company, the low
bidder, was awarded a contract by the City Council on May 10, 2011. A conditional
Coastal permit was issued in January 2011 and Water Board and Corps permits have
been issued. Also, the Port of Long Beach's Memorandum of Agreement with the
City was approved by the City Council on March 22, 2011 and executed in April
2011. The project start date is August 1, 2011. The project should take 5 months
and should be complete by December 31 2011. A location map is attached.
April - June 2011
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Project Tracking Report
Sunset Ridge Park
Department: Public Works
Project lead: Michael Sinacori, Assistant City Engineer
Project start date: August 2007
Target completion date: Winter 2013
Description:
Page 29
The proposed 13.7 acre Sunset Ridge Park is situated on the northern corner of the
West Coast Highway and Superior Avenue in West Newport Beach. Sunset Ridge Park
is planned to be an active park per the city's General Plan with amenities including
Pony League baseball field, soccer fields, parking area, restroom, butterfly garden,
shaded viewpoint, walkways, walls, signs, and fencing.
Funding source: General Fund and Park -in -lieu
Total funding required for project: $12,000,000*
Funding allocated to date: $12,000,000*
Amount spent to date: $1,548,347.90
*Not including cost of land purchased from Caltrans for $5,200,000.
Status to Date:
Staff is currently working to obtain all necessary regulatory permits including a
Coastal Development Permit from the California Coast Commission. The park
project continues to advance, although not as fast as originally anticipated due to
delays caused by the Banning Ranch Conservancy (a group attempting to block
development of the access road to property.) Two recent actions have removed
some obstacles allowing the park plans to continue forward toward construction.
On April 14, 2011, the City received a favorable decision from the California Coastal
Commission on how to remedy non - permitted vegetation removals by a contractor
which occurred prior to the City acquiring ownership of the park property. The
second action occurred on May 5, 2011, when a lawsuit filed by the Banning Ranch
Conservancy in 2010 claiming the project's Environmental Impact Report was
April -June 2011
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inadequate in several areas was ruled in the City's favor. Staff can now work more
closely with Coastal Commission staff to address any permit comments and
concerns and press to obtain the project's required CCC permit, with an anticipated
hearing in Fall 201 1. Once approved by CCC, plans will be finalized and the project
will bids will be solicited in the Spring 2012. Construction of the park and entry
road from West Coast Highway could begin in late Summer of 2012. Completion is
estimated in Winter 2013.
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April - June 2011
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Project Tracking Report
Transportation Fair Share Fee
Departments: Public Works, Community Development
Project lead: Steve Badum, Public Works Director
Antony Brine, City Traffic Engineer
Project start date: February 2007
Target completion date: Late 2011
Description:
Page 31
In 1984, City Council established the Fair Share Traffic Contribution Ordinance to
ensure development contributes its fair share towards improvements included in the
City's Master Plan of Arterial Highways and General Plan Traffic Circulation Element.
The ordinance established a fair and equitable method to distribute costs of the
circulation system improvements necessary to accommodate the traffic volumes
generated by development. From time to time, the City Council has updated this
ordinance as costs have risen and whenever the General Plan has been updated.
The City recently updated the General Plan and the Implementation Committee has
been working on an update of the Fair Share fee.
Funding source: Transportation and Circulation Fund
Total funding required for project: $loo,000
Funding allocated to date: $65,200
Amount spent to date: $65,000
Status to date:
The completion of updating the Fair Share Traffic fee has stalled with various
iterations proposed by the General Plan /LCP Implementation Committee, project
consultants and interested parties such as the Building Industry Association of
Orange County (BIA /OC). The most recent version was reviewed by the GP /LCP
committee and the final report, prepared by a consultant, is currently being
reviewed by staff. Staff will present findings to the BIA /OC by fall 2011 and
expects to return to the City Council in late 2011 for further direction.
April - June 2011
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Project Tracking Report
West Newport Beach Facility Planning
Page 32
Departments: Public Works, City Manager's Office and Administrative Services
Project lead: Steve Badum, Public Works Director
Dave Kiff, City Manager
Tracy McCraner, Finance Director
Project start date: April 2011
Target completion date: On -going
Description:
Most of the City's public buildings and facilities on the west side of the city are
reaching the end of their service life and are in need of major refurbishment or
replacement. In 2006, the City developed a comprehensive citywide Facilities
Financing Plan as a tool to identify, forecast and fund the refurbishment and /or
replacement of numerous City owned facilities including police and fire stations,
libraries, community and senior centers, services yards and parks. With the
upcoming relocation of City Hall to the new Civic Center Complex, discussions have
and continue to take place as to how best to reconstruct the remaining facilities to
met current and future community needs. The West Newport Beach Facility Planning
process will include building upon the current efforts to redevelop the existing City
Hall site and develop conceptual plans and alternatives to provide: consolidated
maintenance and operations facilities; replacement and potentially relocated
community center facilities and fire stations; replacement of the existing Lifeguard
Headquarters building with smaller, more efficient facilities located at Newport and
Balboa Piers; as well as continuing discussions regarding the future of various other
City facilities, particularly those located on the western side of the Newport Bay.
Funding source: General Fund
Total funding required for project: to be determined
Funding allocated to date: None - Budgeted for FY 2011 -2012
Amount spent to date: None
April - June 2011
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Status to Date:
Staff has started developing conceptual plans to reuse the City's Corporation Yard
(located at 592 Superior Avenue) upon consolidation with the City's Utility Yard
(located at 949 W. 16th Street). Potential reuse may include the relocation of the
City's Police Department and the development of a consolidated West Newport
Community Center. Staff is also exploring potential alternative locations for the
replacement of Fire Station No. 2 (located adjacent to City Hall) to allow for a more
efficient reuse of the current City Hall site.
Api! - -June 2011
Project Tracking Report
Widen jamboree Road in the Airport Area
Department: Public Works
Project lead: Dave Webb, Deputy Public Works Director / City Engineer
Project start date: January 2005
Target completion date: Summer 2012
Description:
Page 34
This two -phase project involves widening Jamboree Road bridge over the SR73
Freeway by 22 feet to the west (Phase 1); and then widening Jamboree Road at the
intersection of MacArthur Boulevard between Bristol Street North and Fairchild Road
(Phase 2) in an effort to reduce projected traffic congestion and delay. The bridge
widening project (Phase 1) will create one additional northbound and southbound
thru lane on jamboree Road between MacArthur Boulevard and Bristol Street South.
This project required developing a design and obtaining approval and a permit from
Caltrans for this State -owned bridge. Additionally, the project required negotiations
and purchase of three pieces of private property as well as several OCTA grant
funding applications and successful funding award.
The Jamboree Road Improvements through the MacArthur Boulevard intersection
(Phase 2) will provide one additional northbound lane through the intersection as
well as an additional left turn lane from southbound Jamboree Road onto eastbound
MacArthur Boulevard. This project also involves negotiations and voluntary
purchase of three pieces of private property within the City of Irvine, as well as
several OCTA grant funding applications and successful funding award.
Funding source: Transportation and Circulation, IBC Settlement, Measure
M Turnback, and Measure M Competitive
Total funding required for project: $10,217,942
Funding allocated to date: $10,217,942
Amount spent to date: $3,110,058
April -June 2011
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Status to date:
The Jamboree Road Bridge Widening Project (Phase 1) was awarded for construction
by City Council on March 8, 2011. Construction began on May 2, 2011 and is
approximately 15% complete with an estimated completion in June 2012.
The jamboree Road Improvements project (Phase 2) is currently under design and
staff is concurrently negotiating for the voluntary purchase of three pieces of
private property on the northeast corner of the intersection within the City of Irvine.
To avoid conflict with Phase 1, staffs objective is to complete the property
acquisition and design by the Fall of 2011 and start construction in Spring of 2012.
Construction is expected to last about six months.
April - June 201 1
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