HomeMy WebLinkAboutSS3 - Fee Schedule Presentation YEAR 2Fee Schedule —Year 2
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Cost -of- Services
City Council Study Session
October 11, 2011
➢Cost of Services Background
y Cost Allocation Components
➢ Cost Allocation Process
Departments Studied w/ Staff Recommendations
Next Steps
➢ April 13, 2010 - Council approved 6 -year professional
services agreement with MGT of America, Inc.
➢ March 22, 2011 - Council approved the recommended
fees for Year 1: Police, Harbor Resources and the City -
Wide cost allocation plan
➢ Year 2: Departments studied are Finance, Library,
Municipal Operations Department (MOD) and Recreation
& Senior Services (RSS)
Direct Salaries and Benefits:
MGT met with select Department's staff to identify direct staff time
spent on all activities (fee - related and all "other ")
Indirect Costs:
Departmental overhead (supervision and administration [indirect
salaries and wages], supplies, materials and utilities)
City -Wide overhead (e.g. Finance - payroll, budget, Purchasing;
Personnel- Recruiting, Training, Employee Relations and others)
Only 'central service departments' were allocated — NO costs associated
with operating departments such as Fire, Lifeguard, Police or Refuse
collection were included
Direct Materials or Contracts:
Contract Instructors (Fitness /Dance)
Games, Sports Equipment, Participant Uniforms
1. Departmental salaries and benefits — determine if they are direct
or indirect
2. Departmental Maintenance and Operating Expenses — determine
if they are allocable or not, then determine if the allocable costs
are direct or indirect
3. Calculate overhead rates — Overhead Rates = Indirect Costs /Direct
Salaries & Benefits
4. Apply overhead rates to hourly salary and benefit amounts to
determine staff hourly full cost recovery rate.
Hourly
Include
Salary &
Internal Dept
Citywide
Position
Annual Salary
Total
in Rate
Benefits
Admin
Support
Librarian II
Yes
$ 77,210
$ 50.46
S 20.93
$ 52.43
$ 123.82
Lib Asst, P/T
Yes
$ 47,924
$ 31.32
$ 12.99
$ 32.54
$ 76.86
Lib Clerk I, PT
Yes
$ 45,344
$ 29.63
$ 12.29
$ 30.79
$ 72.72
Lib Page, P/T
Yes
$ 23,941
$ 15.65
S 6.49
$ 16.26
$ 38.39
5. Gather time estimates that reflect the average amount of time
required to provide a fee - related service
6. Apply hourly rates to time estimates to determine base cost of
service.
7. Add direct materials and /or contract costs to eligible service
8. Staff's full cost + direct materials /contracts costs = full cost of service
9. Full Cost of Service divided by Estimated Annual Volume = Fee
10. Determine recovery percentages (City subsidy) approved per NBMC
3.36.030
➢ Delete 11 coin machine /penny arcade fees
➢ Delete business license renewal processing fee ($5.00)
6 Vehicles For Hire (VFH) fee (varied) due to
extensive background checks required from Police (no
VFH fees were requested /collected in the last 2 years)
F New Fees for discussion:
Short Term Lodging Permit Renewal ($159.00/2 years)
Short Term Lodging Permit — Reprint Fee ($9.00 /each)
Delinquent TOT payment fee ($37.00)
TOT Statement — Reprint Fee ($10.00)
➢ Delete both construction water jumper fees
➢ Delete hydrant flow test — witness fee
➢ Increased j Fees:
Hydrant Flow Test (from $210 to $405) 3- period phase -in
Water Service Installation (from $160 to $525) 3- period phase -in
Delinquent Water Shut Off (from $48 to $144)
Solid Waste Permit Application (from $398 to $1,156)
New Fee for discussion:
Construction Water Hydrant — Establishment Fee ($100)
Recommending a recovery % of 25%
RSS
Included facilities costs in cost -of- services calculations
* Significant decrease in Special Event "Bundled" Fee
• Subsidy changes to maintain fees at current level
Simplify NBMC Section 3.36 by consolidating recovery %'s
Increase in Special Events Appeal to Council Fee
$1,558 (Cost of Services Recovery @ 25 %)
LIBRARY
No significant fee changes
One recommended subsidy for Room Rental Set Up (recover
80 %)
"Cost recovery shall be 100% for
user services unless listed in the
"exception" table shown as
Exhibit A in the Code, or as
limited by statute"
Recreation & Senior Services
Municipal Code 3.36 Changes in Recovery %'s
SERVICE CURRENT RECOMMENDED
Recovery % Recovery %
Adult Soorts:
Volleyball /Soccer /Basketball 60 %/70 %/85% 55 % -609,o
Park Rentals /Facility Rentals 80946 / 95% 50%
Park Patrol 85% DELETED
After School/ Camp Programs:
Vacation Camps /Summer Camps 30% 30%
KidScene After - School Program /Teen Program 20%/15% 20%
Aquatics:
CdM Pool /Water Polo 35% Aquatics
Lap Swim 50% 20%
Rentals 8%
Lessons 40%
Fee Classes 75% 60%
Recreation & Senior Services
Municipal Code 3.36 Changes in Recovery Ws
Youth Sports:
Basketball /Football /Track & Field
Special Events 1, 2, & 3
Special Event Appeal to Council
Senior Services
Oasis Transportation
Classes
Oasis Rentals
Fitness Center
50%
25% -35%
80% Resident <45%
Non - Resident < 85%
N/A
3%
11%
95%
N/A
25%
5%
50%
50%
85%
Staff will return to City Council on October 25 for final
Council approval of new fees.
MGT contracted to next study Community
Development, Fire and Public Works for FY 2013.
Work begins early February /March 2012.
Duestia