HomeMy WebLinkAbout09 - C-3383 - Oceanfront Street End ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
January 28, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, P.E.
949 - 644 -3311
sluy@city.newport-beach.ca.us
SUBJECT: OCEANFRONT STREET END IMPROVEMENTS: FERN, GRANT,
HIGHLAND, NORDINA, AND SONORA STREETS - CONTRACT NO.
3383 — COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On May 14, 2002, the City Council authorized the award of the Ocean Front Street End
Improvements contract to J.D.C, Inc. The project provided for construction of curb,
roadway, sidewalk, planters, landscaping, irrigation systems, driveway approaches,
irrigation plumbing, irrigation wiring conduit, modifying existing block wall planters,
adjusting city -owned utility frames and covers to finished grade, and constructing other
incidental items of work. The contract has now been completed to the satisfaction of the
Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $177,825.00
Actual amount of bid items constructed: 208,868.50
Total amount of change orders: 15,643.71
Final contract cost: $224,512.21
SUBJECT: OCEANFRONT STREET END IMPROVEMENTS: FERN, GRANT, HIGHLAND, NORDINA, AND SONORA
STREETS CONTRACT NO. 3383 — COMPLETION AND ACCEPTANCE
January 28, 2003
Page 2
The 17 percent increase in the amount of actual bid items constructed over the original
bid amount resulted from the need for additional PCC roadway, schedule 40 conduit
and irrigation wires exceeding the bid item quantities.
Two change orders in the amount of $15,643.71 (8.8 percent increase in contract) were
issued for the project. Change Order No. 1 provided for additional grading to facilitate
installation of irrigation conduit and miscellaneous time and materials costs to address
unforeseen circumstances. Change Order No. 2 provided for construction of additional
landing area to facilitate access and minimize maintenance at several of the original
street ends.
Funds for the project were expended in the following account:
Description Account No. Amount
Ocean Front Street End Improvements 7013- C5100014 $224,512.21
All work was completed on November 26, 2002, the scheduled completion date. This
project also requires the contractor to maintain the newly planted vegetation for a
period of 60 days. The Maintenance period began on November 27, 2002 and ended
on January 27, 2003.
Environmental Review: The project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council
(Attachment A). This exemption covers the maintenance and alteration of existing
public and private facilities with negligible expansion of the facilities in areas that are
not environmentally sensitive. The project involved the reconstruction of street end
improvements including a decorative wall and landscape planters within an existing
partially improved street end with no environmental resources.
Prepared by:
Steph n Luy, P.E.
Project Engineer
Attachment: Notice of Exemption
Submitted by:
Stephen G. Badum
Public Works Director
POSTED CITY OF NEWPORT BEACH
SEP 24 7001
3300 Newport Boulevard -P.O. Box 1768
GARY L. GRAN ILLE, Clerk- Recorder Newport Beach, CA 92659 -1768
By�DEPUTY NOTICE OF EXEMPTION
To:
Office of Planning and Research
1400 Tenth Street, Room 121
Sacramento, CA 95814
Recorded in Official Records, County of Orange
Gary Granville, Clerk - Recorder
11111111111111111111111111111111111111111111111111 NO FEE
20018500104103:48pm 09124101
170 52 Z01
n nn n nn o_on 0.00 0.00 0.00 0.00 0.00
From:
FILED
SEP 2 4 2001
GARY L. GRANYJLLE. Clerk•Recor4oi
ay-- r� DEPUTY
City of Newport Beach
Planning Department
3300 Newport Boulevard -P.O. Box 1768
Newport Beach, CA 92659 -1768
Date received for filing at OP:
Nate of Project: Ocean Front Street End Improvements; Fern, Grant, Highland, Nordina anc
Sonora; C -3383.
Project Location- The project is located South of Seashore Drive between Fern Street and Sonora
Street in West Newport Beach.
Specific: C -3383
Project Location- Newport Beach Project Location- Orange County
Project Description: Construction of a decorative wall and planters including landscaping
irrigation and conduit for future lighting.
Exempt Status: (check one
• Ministerial (Sec.21080 (b)(1);15268);
• Declared Emergency (Sec. 21080(b)(3);1 5269(a));
C Emergency P:ojcct (Sec. 21080(b)(4);15269(b;(c);;
9 Categorical Exemption. State type and section number: Class 1(c), Section 15301
❑ Statutory Exemptions. State code number:
❑ General Rule (Sec. 15061(b)(3))
Reasons why project is exempt: Construction of curb, roadway, sidewalk planters, irrigation systems
driveway approaches, landscaping and modification of existing block wall planters at street ends to comply
with a Coastal Commission Land Use Permit. The wall and planters will enhance the appearance of the are
and assist in maintaining the accessibility to the beach with no disruption to the environment.
Name of Public Agency Approving Project: City of Newport Beach
Name of Person or Agency Carrying Out Project: City of Newport Beach, Public Works Department
Contact Person: teplren uy Title: Associate Civil Engineer
Signature: Tel. No. (949) 644 -3330 Date: 9 -5 -01
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