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Home My WebLink About12 - GPAC VacanciesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 February 11, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PLANNING DEPARTMENT TAMARA CAMPBELL AICP, SENIOR PLANNER (949) 644 -3238 tca mp be] I @city. newport- beach. ca. us SUBJECT: REFILLING OF VACANCIES ON THE GENERAL PLAN ADVISORY COMMITTEE ISSUE: Should the vacancies on the General Plan Advisory Committee be refilled and if so, by using the previously submitted applications or by re- advertising? RECOMMENDATION: Direct the General Plan Update Committee to review previously submitted GPAC applications and make recommendations for the City Council to fill vacancies if there is a sufficient pool of applicants. Direct Planning Staff to advertise for applications if the pool of previous applicants is insufficient. DISCUSSION: Background: On April 10, 2001, the City Council adopted Resolution No. 2001 - 22, establishing a General Plan Advisory Committee (GPAC). The Council established the roles and duties of the committee and set fourth specific requirements for committee composition. In February of 2002, the City's General Plan Update Committee (GPUC) reviewed 252 applications received via the City's Visioning Website, the Visioning Festival, the mobile kiosk, and the citywide newsletter. GPUC conducted a screening process and identified 52 applicants for recommendation to the City Council for final selection. The Committee selected individuals based on geographic location, age, interest and statements made on their application forms, all in an effort to create a balanced mix of membership. GENERAL PLAN ADVISORY COMMITTEE — REFILLING OF VACANCIES February 11, 2003 Page 2 The Council's Resolution creating the GPAC called for 3 members representing environmental interests, 3 members representing the business community, 5 — 10 individuals representing specific issue areas (as determined from the visioning process) and 21 "at large" members with geographic distribution. In the end, the GPAC was comprised of 37 individuals who live and /or work in Newport Beach. The Committee met twelve times throughout the year to deliberate on the Statement of a new vision and the key questions facing the City. The Committee's contribution, enthusiasm, and commitment were major assets to the City's General Plan public outreach and visioning process. The Visioning Process ended with the "Visioning Summit" in November 2002. In reviewing the essential part GPAC contributed to the process, the members of GPUC have recommended that the citizen's committee should continue to be an integral part of future General Plan Update efforts and that vacancies be refilled to maintain the original balanced mix of membership. Analysis Staff conducted a survey of existing GPAC members to determine who would be interested in continuing to serve should GPAC. Staff received positive responses from 27 members. One individual has yet to respond (David Janes) and a second has indicated a potential conflict with work (Joe Gleason). In summary, there are currently eight vacancies on GPAC with the possibility of two more depending on Janes and Gleason. Please note that one vacancy had not been previously filled during the last year. The current vacancies are as follows: Member Interest Council District Julie Delaney At Large District 1 Brett Shaves At Large District 1 Evelyn Hart Parking District 2 Don Webb Circulation District 3 Vacancy At Large District 5 Seth Darling At Large District 6 George Jeffries At Large District 6 Bob Shelton At Large District 7 GENERAL PLAN ADVISORY COMMITTEE — EXTENSION AND REFILLING OF VACANCIES February 11, 2003 Page 3 Potential Vacancies Interest Council District David Janes Waterfront Residential District 5 Joe Gleason Older Commercial District 1 Because of the large number of applicants received last year, staff believes we should respect the interest of the original applicants and draw from that pool for new appointments. Staff is surveying original applications in the interest and geographic areas where vacancies exist and will provide a report on the level of interest at the City Council meeting. If there is a sufficient pool of applicants from the original applications, staff suggests that Council direct GPUC to review those applications and to recommend individuals that would fill the positions identified above. If there is insufficient interest among the original applications, staff suggests that the City Clerk advertise for new applicants. The City Council would review the recommendations and appoint final membership. Environmental Review: This is a "ministerial action" and is not considered a "project' according to CEQA. Prepared by: Tamara Campbell, A P Senior Planner Attachments Resolution No. 2001 -22 Submitted by: Sharon Wood Assistant City Manager RESOLUTION NO. 2001- 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ESTABLISHING A GENERAL PLAN ADVISORY COMMITTEE WHEREAS, the City Council established a General Plan Update Committee in May 2000, which Committee was charged with designing a preliminary community outreach program, conducting the program if approved by the City Council, making a recommendation on the scale and scope of the General Plan update, and identifying resources necessary to accomplish the update; and WHEREAS, said Committee has made its recommendations concerning a community outreach program to the City Council; and WHEREAS, the General Plan Update Committee has recommended that the City Council establish a General Plan Advisory Committee to advise the City throughout the course of the General Plan update; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newport Beach hereby establishes a General Plan Advisory Committee, with the following composition, duties and term: Section 1. The General Plan Advisory Committee shall be composed and appointed as shown on Exhibit A, attached to this Resolution and by reference made a part hereof, The Mayor shall appoint a chairperson from the members appointed to the Committee. Section 2. The duties of the General Plan Advisory Committee shall be as follows: a. Review input received from the community outreach program; b. Review information provided in technical studies; c. Review Vision and Strategic Directions Report, and make recommendations on it to the Planning Commission and City Council; and d. Review draft General Plan policies, and make recommendations on them to the Planning Commission and City Council. Section 3. The General Plan Advisory Committee shall serve until terminated by action of the City Council. ADOPTED this 10th day of April 2001. ATTEST: CITY CLERK MW=+%MS. MAYOR q he k �n C U ' a °' mU 5� i:l V W�a Z W C7 G �O Q N co C tr 8 O V 0 U U G G V r V C 1 O C. N w U' 1 U G U G c O O G a G ✓ C n/ C n/ p CiSi oU`�" -. oU`W. p p C3 Si a Nco a92 Sa °C b b vi m N tow Vy! v/ CJ .. N co C�1 .' OCOD �+ CO A o a O pq U 0 PO o 'a o a'y 92 es m c U C C c � 4) .N x y L N d ° e. .^4) a G 0 OQ ° I; az c s° C2 0 U aoi °° m d A N C yol 'CU °U °w c ov 0 co O�§ v°iv'� UZ T� PO U9 o ov d O p O .G M l+1 to � o N I Zh .L t0 U o _ � N G � a ab ° G �O Q N co C tr 8 O V 0 U U STATE OF CALIFORNIA } COUNTY OF ORANGE CITY OF NEWPORT BEACH } I, LAVONNE M. HARKLESS, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2001 -22 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 10th day of April, 2001, and that the same was so passed and adopted by the following vote, to wit: Ayes: O'Neil, Ridgeway, Glover, Bromberg, Mayor Adams Noes: Heffernan Absent: Proctor Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this llw day of April, 2001. (Seal) City Clerk Newport Beach, California O GPAC APPLICANTS INTERESTED IN FILLING GPAC VACANCIES 2 -7 -03 "RECEIVE AFTER AGENDA FtE1PJTE0" District 1 Applicants Tom Ahern Tei an Annsaint Michelle Avallone Cynthia Breatore Carol Davis Win Fuller Alex Kakavas Bill Kell David Law James Moloney Shirley Phillips Charles Remle Robert Williams District 5 Applicants Don Bowers Doris Felman Cordell Fisher James Kerrigan William Lusk Dwight Ran William Shaw Nicki lWolfe District 6 Applicants Dennis Baker Patrick Bartolic Janice Billings John Hamilton Lucille Kuehn Mike Man Peter Oeth Mary Porter Carol Rohr George Roudanez Joseph Sanchez Val Skoro Kevin Ivarner Thomas lWolfe,Jr. District 7 Applicants Keith Butler Timothy Du uie Ledge Hale Richard Hall James Hoey II Herbert Kar Allan Le ua Eugene O'Rourke James ISchmiesin Bill ITheobald Raymond JZartler Circulation Gus IChabre Ste hen Sutherland Parking Grace I Dove