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Home My WebLink About14 - BA-045 - California Seat Belt Compliance Campaign ProgramCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 14 February 25, 2003 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Lieutenant Andy Gonis, Traffic Services Commander, Chief Bob McDonell SUBJECT: Budget Amendment - California Seat Belt Compliance Campaign Program — Fiscal Year 200212003 RECOMMENDATION: Approve a Budget Amendment of $5,174.00 for the Police Department Budget in fiscal year 2002/2003 to fund additional seat belt enforcement as a part of the California Seat Belt Compliance Program. DISCUSSION: Background: The City of Newport Beach received a grant award from the State of CA Office of Traffic Safety to increase the level of awareness of seat belt safety in our City. The grant will provide for an increase in specific enforcement of California Vehicle Code seat belt violations to our daily field deployment. The goal of the California Seat Belt Compliance Campaign is to increase seat belt use statewide to 92% by June, 2003. The state will conduct two seat belt campaigns, one of which occurred last November, and the second of which will take place in May, 2003. An additional 40 staff hours will be devoted solely to seat belt enforcement in the City of Newport Beach during each campaign, the funding of which will be reimbursable by the State. Traffic and Patrol Officers of the NBPD will be specifically assigned to patrol city streets during peak traffic hours during this campaign. A media release will be issued just prior to the enforcement period to increase awareness and obtain voluntary compliance from the community. Seat belt use clearly reduces and in some cases prevents injury in traffic collisions. Environmental Review: Not applicable. Budget Amendment — California Seat Belt Compliance Campaign Program February 25, 2003 Page 2 Funding Availability: Funding will be provided from increased grant revenue estimates with no adverse impact on the General Fund balance. See attached budget amendment for account details. Prepared by: - &4,,, /�T,� , t�- ndy G s, Lieutenant Attachments: Budget Amendment OTS Grant #IN33001 Approved bIV �vv Bob McDonell, Chief of Police STATE OF CALIFORNIA BUSINESS, TRANSPORTATION AND MOUSING AGENCY OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BOULEVARD, SUITE 440 SACRAMENTO, CA 95823 -1899 www.ots,ca.gov (916) 262 -0990 (600) 735 -2929 JT/TOD- RefeRal) (916) 262 -2960 (FAX) October 22, 2002 Paul Henisey, Captain Newport Beach Police Department 870 Santa Barbara Drive Newport Beach, CA 92660 Dear Captain Henisey: GRAY DAYIS, GOVERNOR MARIA CONTRERAS- SWEET, SECRETAA'V Flex ��'L"K POI' Ll' µ w,, ilexyourpowe, c. gov Project No. IN33001 The Office of Traffic Safety (OTS) has approved your traffic safety mini -grant project as part of the California Seat Belt Compliance Campaign Program. Costs incurred must be in accordance with your project agreement and recorded in your accounting system. With the exception of clerical overtime, costs incurred prior to or after the two one -week periods identified in the grant agreement, are not reimbursable. Forms for reimbursement and program reporting were included with our tentative approval letter dated August 19, 2002. Please refer to the above project number in all correspondence regarding this project. if you have any questions, please contact Don Uelmen, Operations Coordinator, at (916) 262 -1755 or e -mail at duelmen @ots.ca.gov. Sincerely, C il! is ol / TERESA BECHER Interim Director ( DU:aj cc: Bob McDonell Dennis Danner Fiscal State of California Business, Transportation & Housing Agency PROJECT NUMBER I L �`� OFFICE OF TRAFFIC SAFETY iN33001 k�:I — GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD NEWPORT BEACH POLICE DEPARTM1JENT Month –Day - Year From: 10/01/02 3. AGENCY UNIT TO HANDLE PROJECT NBPDTRAFru Division To: 06130103 5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 11 lines.) The goal of the California Seat Belt Compliance Campaign (CSBCC), is to increase seat belt use statewide to 92% by June 2003.Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a seven (7) day period in November 2002 and a eight (8) day period in May 2003 in support of the Buckle -Up America/Operation ABC National Mobilizations. Funds provided by this mini -grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for first line supervisors, officers, and clerical time to meet grant reporting requirements. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: J i �77 • -vL�Q 7. APPROVAL SIGNATURES A. PROJECT• DIRECTOR B. AUTHORIziNG OFFICIAL OF APPLICANT AGENCY NAME: Paul Henisey PHoNE:949.644.3720 NAME: Bob McDonell PHONE:949.644.3701 TITLE: Captain FAX: 949.644.3749 TITLE: Chief of Police FAX: 949.644.3700 ADDRESS: 870 Santa Barbara Dr. ADDRESS: 870 Santa Barbara Dr. Newport Beach, CA 92660 Newport Beach, CA 92660 E -MAIL: phenisey @nbpd.org E -MAIL: bmcdo ell nbpd..orrg a, l I -Zf-0 ,_2-s--- � (Signs a (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL. D. OFFICE AUTHORIZED TO RECEIVE PAYME-VTS� NAME: Dennis Danner PHoNE:949.644.3123 NAME: Dennis Danner TITLE: Admin. Services Director FAX: 949.644.3020 ADDRESS: 3300 Newport Blvd. ADDRESS: 3300 Newport Boulevard Newport Beach, CA 92663 Newport Beach, CA 92663 E -MAIL: ddanner @city.newport- beach.ca.us ( Signature) (Date) OTS -38 (Rev. 11/99) Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 10/1/2002 GRANTEE NEWPORT BEACH PROJECT NO. IN33001 8. Action No. 1 Date: 1012212002 10. TYPE OF AGREEMENT1 Initial IX] Revisionj I Cont. FUND PROGRAM TASK NO. F.Y. Revision No. Date: 157b 03 -OP 1 8 1 2003 9. Action Taken 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount Initial approval -2003 HSP funds obligated. 2002 -03 5,174.77 Total 5,174.77 Obligated This Action 5,174.77 Previously Obligated 0.00 Total Amount Obligated 5,174.77 Amount Suspended 0.00 State FY 2002 -03 2700 - 101 -0890 (379102) TOTAL FUNDS PROGRAMMED 5,174.77 Federal Catalog No. 20.600 12. BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 512712003 2003 2002 -03 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE A. Personnel Costs 5,174.77 0.00 5,174.77 5,174.77 B. Travel Expenses 0.00 0.00 0.00 0.00 C. Contractual Services 0.00 0.00 0.00 0.00 0. Nonexpendable Property 0.00 0.00 0.00 0.00 E. Other Direct Costs 0.00 0.00 0.00 0.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 5,174.77 0.00 5,174.77 5,174.77 13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY NAME: DON UELMEN NAME: TERESABECHER TITLE: Operations Coordinator TITLE: Interim Director PHONE: (916) 262 -1755 E -MAIL: duelmen@ots.ca.gov Office of Traffic Safety Office of Traffic Safety 7000 Franklin Blvd., Suite 440 7000 Franklin Blvd., Suite 440 S cramento, CA 95823 Sacramento, CA 951t3 Signature Signature OTS -38a` (Rev 5/98) SCHEDULE A PROJECT No: IN33001 PROJECT DESCRIPTION PAGE 1 PROTECT GOAL To increase seatbelt use, statewide to 92% by June 30, 2003. PROTECT OBJECTIVES 1. To participate in Occupant Protection roll call training classes for officers and clerical personnel selected to participate in operational phase by November 24, 2002. 2. To conduct pre- operation seat belt compliance surveys by November 24, 2002. 3. To conduct a 7 -day (November 25 thru December 1, 2002) overtime enforcement operation specifically targeting seatbelt violations. 4. To conduct post - operational seat belt compliance surveys by December 7, 2002. 5. To conduct pre - operational seat belt compliance surveys by May 18, 2003. 6. 6, To conduct a 8 -day (May 19 thru May 26, 2003), overtime enforcement operation specifically targeting seat belt violations. 7. To conduct post - operational seat belt compliance surveys by July 3, 2003. 8. To mail or FAX to OTS, any pertinent local media releases (electronic or print.) Note: Nothing is this agreement shall be interpreted as a requirement, formal or informal, that a police officer issue a specified or predetermined number of citation in pursuance of the obligation. METHOD OF PROCEDURE Operational Plan Phase I Preoperational Seat Belt Surveys (October 1, 2002- November 24 2002) Preoperational seat belt compliance surveys will be conducted by existing staff, at representative locations throughout the areas selected for enforcement. (OTS 5 -a & 5 -b) Phase II Personnel Selection and Training (Octoberl, 2002 — November 24, 2002) It is anticipated that one supervisor, selected uniformed officers, and one clerical staff/community service officer person will be required. Roll call Occupant Protection Training will be provided by OTS on an as needed basis. OTS -38b (Rev 5198) ScHEDut.E A PROJECT No: IN33001 PROJECT DESCRIPTION PAGE 2 Phase III Overtime Enforcement Operation (November 25, 2002 — December 1, 2002) Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement activities will be focused on seat belt compliance. Phase IV Post Operation Seat Belt Surveys (December 2, 2002 — December9, 2002) Seat belt compliance surveys will be conducted at the same locations selected in Phase I. (OTS -5a & 5 -b)) Phase V Prepare and submit to OTS, Final Report for First Operational Period (December 11, 2002 — December 18, 2002) (OTS -5c) Phase VI Preoperational Seat Belt Surveys (April 1, 2003 —May 18, 2003) Preoperational seat belt compliance surveys will be conducted by existing staff, at representative locations throughout the areas selected for enforcement. (OTS 5 -a & 5 -b) Phase VII Overtime Enforcement Operation (May 19, 2003 —May 26, 2003) Officers will be deployed on an overtime basis as directed by the supervisor. Enforcement activities will be focused on seat belt compliance. Phase VIII Post Operation Seat Belt Surveys (May 27, 2003 — June 4, 2003) Seatbelt compliance surveys will be conducted at the same locations selected in Phase I (OTS -5a &5 -b) Phase IX Prepare and submit to OTS, Final Report For Second Enforcement Operational Period (June 5, 2003, June 12, 2003) (OTS -5d) CTS -38b (Rev 5198) SCHEDULE B -1 PROJECT NO: IN33001 BUDGET NARRATIVE PAGE 1 PERSONNEL COSTS The applicant agency will utilize mini -grant funds provided in this project agreement to conduct two seat belt enforcement operations in periods of seven and eight days. The operations will be conducted on an overtime basis salary and applicable benefits, utilizing one supervisor, selected police officers for enforcement purposes, and one clerical position/Community Services Officer for report preparation and data collection duties. The salary category represents the estimated cost of overtime salaries and benefits. Benefit Category Sworn Non -Sworn OASDI 0 0 St. Comp. 0 0 Medicare 1.45% of gross salary for both employee groups TOTAL 5,101.00 Personnel from the existing complement of officers and staff will be used on the anticipated seat belt enforcement activity and reporting tasks, on an overtime basis only. All personnel assigned to this operation will be over and above the "normal' scheduled assignments. Only personnel costs are budgeted for this project; no travel costs, contractual costs, equipment, other direct costs or indirect costs are allowable. OTS -38f (Rev 5/98) SFS710FUUFORIMI CRAY DAVIS. 9a[2WB SOSIMFSS.I0MSFOIOATIOMII50 HOUSIM056EMCY WRIICOMIIEIISSHIM. JWWABI OFFICE OFTRWC SAFEFY 7000 FRANKLIN BOULEVARD, SUITE 440 SACRAMENTO. CA 95823 -1899 WWW.ots.ca.gov (916) 262-0990 (800) 735 -2929 (TTITDD- Referral) (916) 262-2960 (FAX) Flex your `;�J Power f= ' f4 �` 0.; www.nexyompower.M.gov ADDENDUM (Enforcement Projects Only) Project No. IN33001 This project is approved subject to the following conditions: 1. Personnel funded under this project shall be dedicated in total to seat belt enforcement. EXCEPT. a. In the case of a criminal offense committed in the officer's presence. b. In the case of response to an officer in distress. C. In the case of a riot where all available personnel must be committed. OTS -23 (Rev. 6/01) SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE PROJECT NO. IN33001 OTS -38d (Rev. 10/99) FISCAL YEAR ESTIMATES COST CATEGORY FY -1 FY -2 FY -3 TOTAL COST 10101102 TO PROJECT A. PERSONNEL COSTS 09130103 Positions and Salaries Serqeant Overtime (11/25/02 - 12/01/02 ) 2 Hrs. @ $66.09 132.18 132.18 (5/19/03 - 5/26/03) 2 Hrs. @ $/67.41 134.82 134.82 Officer Overtime (11/25/02 - 12101/02 ) 40 Hrs. @ $55.80 2,232.00 2,232.00 (5/19/03 - 5/26/03) 40 Hrs. @ $56.91 2,276.40 2,276.40 Community Service Officer Overtime (11/25/02-12101/02) Hrs. @ $ 0.00 0.00 (5/19/03 - 5/26/03) Hrs. @ $ 0.00 0.00 Clerical Overtime (11/25/02 - 12101/02 ) 5 Hrs. @ $32.22 161.11 161.11 (5/19/03 - 5/26/03) 5 Hrs. @ $32.86 164.30 164.30 Employee Benefits @ NonSworn.0145 4.72 4.72 Employee Benefits @ Sworn .0145 69.24 69.24 Category Sub -Total $0.00, $0.00, °i 174.77 B. TRAVEL EXPENSE Not Applicable Category Sub-Totall $0.001 $0.001 $0.001 $0.00 C. CONTRACTUAL SERVICES Not Applicable Category Sub -Total $0.00 $0.001 $0.001 $0.00 D. NON - EXPENDABLE PROPERTY Not Applicable Category Sub-Totall $0.001 $0.001 $0.001 $0.00 E. OTHER DIRECT COSTS Not Applicable Category Sub-Totall $0.001 $0.001 0.00 0.00 F. INDIRECT COSTS Not Applicable Category Sub-Totall $0.001 $0.001 $0.001 $0.00 PROJECT TOTALI $5,174.771 $0.001 $0.00 $5,174.77 OTS -38d (Rev. 10/99) SCHEDULE B -1 PROJECT No: IN33001 BUDGET NARRATIVE PAGE 1 PERSONNEL COSTS The applicant agency will utilize mini -grant funds provided in this project agreement to conduct two seat belt enforcement operations in periods of seven and eight days. The operations will be conducted on an overtime basis salary and applicable benefits, utilizing one supervisor, selected police officers for enforcement purposes, and one clerical position/Community Services Officer for report preparation and data collection duties. The salary category represents the estimated cost of overtime salaries and benefits. Benefit Category Sworn Non -Sworn OASDI 0 0 St. Comp. 0 0 Medicare .0145 .0145 TOTAL .0145 .0145 Personnel from the existing complement of officers and staff will be used on the anticipated seat belt enforcement activity and reporting tasks, on an overtime basis only. All personnel assigned to this operation will be over and above the "normal' scheduled assignments. Only personnel costs are budgeted for this project; no travel costs, contractual costs, equipment, other direct costs or indirect costs are allowable. OTS -38f (Rev 5/98) OTS 33 (Rev'd for CSBCQ Terms, Conditions, and Certifications Specific to the Agreement Between the Office of Traffic Safety and the Applicant Agency APPLICANT AGENCY OTS PROJECT NUMBER Newport Beach Police Department IN33001 The following are included herein and constitute a part of this Agreement: OTS -38 — Page 1 Schedule B -1—Budget Narrative Schedule A — Project Description Schedule C — Quarterly Evaluation Data (when required) Schedule A -1 — Administrative Support OTS -33 — Terms, Conditions, and Statement Certifications Specific to the Agreement Between OTS and the Applicant Agency Schedule B — Detailed Budget Estimate General Terms, Conditions, and Certifications (Rev. 4/01)* *See OTS Grant Program Manual, Volume II, Chapter 6. Volume II is available on -line at www.ots.ca.Pov. TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: Final Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety bfA=m 2, 2003 and June 30, 2003. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not limited to, the following: • Failure to submit acceptable and timely reimbursement claims. • Failure to submit acceptable and timely final reports; and • Failure to submit an acceptable and timely Schedule C (Quarterly Evaluation Data OTS -38g). (Applies only when a Schedule C has been required.) If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. 4.. All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II, Chapter 3.$). -2- OTS 33 (Rev'd for CSBCC) 5. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME Paul Henise DATE EXECUTED EXECUTED IN THE COUNTY OF :err 'oo > Orange PROJECT DIRECTOR'S TITLE / Captain, Patrol & Traffic Division Commander, NBPD AUTHORIZING OFFICIAL's NAME Bob McDonell DATE EXECUTED EXECUTED IN THE COUNTY OF Gran oe 0 CHIEF OF POLICE, NBPD -2- City of Newport Beach BUDGET AMENDMENT 2002 -03 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations x from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 045 AMOUNT: F $5,174.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations for the acceptance of the California Seatbelt Compliance ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 1820 4865 OTS- Seatbelt Compliance Program EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed Signed Signed: Description 1830 Police - Patrol 7041 Overtime Salaries- Safety I Approval: Administrative Services Director Administrative City Manager City Council Approval: City Clerk Amount _ Debit Credit $5,174.00 $5,174.00 t-g (C Date � Date �e / Date