HomeMy WebLinkAbout13 - BA-064 - California Law Enforcement Equipment Program - CLEEPCITY OF NEWPORT BEACH
POLICE DEPARTMENT
April 8, 2003
Item No. 13
TO: Honorable Mayor, Members of the City Council and City Manager
FROM: Bob McDonell, Chief of Police
Tim Riley, Captain, Support Services Division Commander
SUBJECT: California Law Enforcement Equipment Program
RECOMMENDATION:
1. Approve acceptance of $27,010 from the State of California Law Enforcement
Equipment Purchase ( CLEEP) program.
2. Approve a budget amendment of $27,010 in funds to be transferred from
CLEEP Grant Program Revenue Account number 1820 -4874, to the Police
Department CLEEP Capital Equipment Account number 1820 -9017.
DISCUSSION:
Background
The City of Newport Beach received a grant award for "High Technology'
projects for the Police Department in the amount of $27,010 from the State of
California CLEEP Program 12/12/2002. That funding was deposited into the
CLEEP Grant Program Revenue Account (1820- 4874). Since the actual amount
of the State grant funds was not known at the time of our FY 2002 -'03 budget
adoption, a decision was made (with the concurrence of the Administrative
Services Director), to wait until the funds were on deposit with the City to request
approval by Council of the specific appropriation to the Police Department
budget.
The Police Department, over the last eight years, has implemented a City
Council approved, comprehensive Strategic Technology Plan. As an extension
of that Plan, we have implemented a Document Imaging System, Mobile
Mapping System, and are in the process of implementing an Electronic
CLEEP Grant Funding
April 8, 2003
Page 2
Citation /Field Interview System. These identified systems require enhanced
functionality to improve their efficiency and value to our personnel.
The Police Department has identified funding for these projects from the CLEEP
program. The CLEEP Grant funding was intended to supplement, not supplant,
existing budgets for "High Technology" projects. As a result, it is our intent to use
the designated funds for hardware and software enhancements to the identified
systems. The specific expenditures for those enhancements are not part of our
current budget.
Funding Availability
Approve the recommendation as outlined and appropriate the funds to the
specified account.
Prepared by:
Tim Riley, Captain "
Support Services Division Commander
Submitted by:
+L t�J,1V
Bob McDonell
Chief of Police
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 064
AMOUNT: $27,010.00
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of California Law Enforcement Equipment
Program Grant.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
1820 4874
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
CLEEP Grant Program
Division
Number
Description
Division
Number
1820 Police - Support Services
Account
Number
9017 CLEEP Capital Equipment
Division
Number
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$27,010.00
$27,010.00
Date
Date
Date