HomeMy WebLinkAbout05 - Pipeline Inspection ServicesCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. s
April 22, 2003
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, Principal Engineer
949 -644 -3311
msinacori@city.newport-beach.ca.us
SUBJECT: AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
WITH TERATEST LABS, INC. FOR PIPELINE INSPECTION SERVICES
RECOMMENDATION:
Approve Amendment No. 1 to Teratest Labs, Inc., for additional inspection and material
testing services for the 24 -inch Jamboree Road Water Transmission Main Replacement
Project and authorize the Mayor and City Clerk to execute the Amendment for a not -to-
exceed fee of $14,675.00.
BACKGROUND:
On June 25, 2002 the City Council approved Contract No. 3412 for the construction of
24 -inch water transmission mains on Irvine Avenue from Santiago to University and
Jamboree Road from Santa Barbara to Eastbluff /Ford Road. The project involves the
replacement of existing steel water mains in accordance with the Water Master Plan.
The existing transmission mains in Irvine Avenue were constructed in the late 1950's
and early 1960's. There have been several breaks in this 2.5 -mile reach of water line in
the last five years. The existing line may have had another 10 to 15 -year lifespan, but
in all probability, several more breaks would have occurred during this time period.
The Jamboree Road transmission main serves as the second supply line to the airport
area. It also serves the areas around the Eastbluff community. The existing 18 -inch steel
pipeline was constructed in 1958 and had two main breaks in 2001. The joint failures
were caused by corrosive soils around the pipe and there is evidence the remaining pipe
also has corrosion problems.
DISCUSSION
The City entered into an Professional Services Agreement with Teratest for special
certified welding inspection and material testing related to the overall Irvine Avenue and
Jamboree Road 24 -inch Water Transmission Main Replacement project in the Fall of
2002. During the first phase of installation on Irvine Avenue, additional services were
SUBJECT: Amendment No. 1 to Professional Services Agreement with Teratest Labs, Inc. for Pipeline Inspection Services
April 22, 2003
Page 2
requested to provide a higher testing level of the welded steel joints along with further
study of mortar placement on the interior of the 24 -inch steel pipe. Because of the
critical nature of these two pipelines, interior pipeline inspection was requested, which is
accomplished by crawling through over a mile of pipeline on a small skateboard type
apparatus. Each joint was visual inspected, documented and pictured to insure the
integrity of the $2,100,000 pipeline investment. In addition to the requested mortar
inspection, more extensive welding inspection was also required beyond the original
estimate by Teratest.
For the above reasons, Teratest will provide services exceeding their original $27,060
Agreement and on April 10, 2003, requested additional authorization as required. The
attached Amendment No. 1 provides the necessary funds to complete the inspection
and materials testing for the Jamboree Road portion of the project.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive. The project involved replacement of
existing steel water mains in existing street right -of -way.
Funding Availabilit :
Funds for this project are available in Account No. 7501- C5500386.
Prepared by: Submitted
. Sinacon S,t�phZG. Badum
Civil Engineer ub' orks Director
Attachments: Amendment No. 1
INSPECTION AND MATERIALS TESTING FOR THE
IRVINE AVENUE FROM SANTIAGO TO UNIVERSITY AND JAMBOREE
ROAD FROM SANTA BARBARA TO EASTBLUFF I FORD ROAD
24 -INCH WATER TRANSMISSION MAIN REPLACEMENT PROJECT
AMENDMENT NO. 9
TO
PROFESSIONAL SERVICES AGREEMENT
WITH
TERATEST LABS, INC
This AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT, entered
into this _ day of May, 2003, by and between the City of Newport Beach, a municipal
corporation, (hereinafter referred to as "CITY ") and Teratest Labs Inc., whose address
is 17781 Cowan, Suite 150, Irvine, California, 92614, (hereinafter referred to as
"Consultant "), is made with reference to the following:
RECITALS:
A. On March 26, 2003, City and Consultant entered into a Professional
Services Agreement, hereinafter referred to as "Agreement", for engineering services for
Inspection and Materials Testing related to the construction of the 24 -inch Water
Transmission Main on Irvine Avenue from Santiago Drive to University Drive and
Jamboree Road from San Joaquin Hills Road to Eastbluff Road, hereinafter referred to as
"Project."
B. City and Consultant desire to amend Agreement, hereinafter referred to
as Amendment No. 1, to provide additional scope of work as defined in Exhibit "A"
dated April 10, 2003.
-1-
Now, Therefore, the parties hereto agree as follows:
1. Section X, Additional Services: Consultant shall perform the
additional inspection and material testing services for the project, identified in attached
Exhibit A dated April 10, 2003. The fee for the additional services identified in this
Amendment is $14,675.
2. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in Agreement shall remain unchanged and shall be in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.
1 on the date first above written.
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
0
City Clerk
CITY OF NEWPORT BEACH,
A municipal corporation
Mayor
TERATEST LABS, Inc.
F: \USERS \PBW\Shared\Agreements \FY 02- 03 \Teratest Labs -Irvine Ave Water Main - Amendment No. 1.doc
-2-
04/10/2003 15:59 9492636843 TESTING AND INSPECTI PAGE 02
4
Teratest Labs, Inc.
A 4EIGH70N GROUP COMPANY
April 10, 2003 Additional Authorization for Contract No. 3412, T -03 -0302
To: City of Newport Beach
Public Works Department
3300 Newport Blvd.
Newport Beach, California 92658 -8915
949 - 644 -3311 fax 949 - 644 -3318
Attention: Mr. Mike Sinacori
Subject: Additional Authorization to Provide Special Inspection and Material Testing
Services: Jamboree Road from Santa Barbara to Eastbluff/Ford Road -24 -inch
Water Main Replacement, Newport Beach, California - Contract No. 3412
Introduction
We estimate the special inspection portion will require approximately 20 weekdays and 4
Saturdays working %: days (4hrs,). Our proposed scope and cost estimate for materials
inspection is based on required continuous inspection of field welding, dye- penetrant testing
and inspection of mortar.
Proposed Scope of Work
We anticipate our personnel will be on site periodically for both full time and part time
observation and testing. Our proposed scope of work will consist of Special Inspection and
Material Testing Services in support of Mark Puglisi, Newport Beach City Inspector in charge of
this project. The actual scope of work or time required may be different than outlined herein. Our
proposed scope based upon our understanding of the project will consist of the following:
Special Inspection and Materials 'l estina Inspection
• Field special inspection will be performed by a licensed, registered Deputy Inspector (AWS-
CWI) during, pipe -seam welding (field fabrication, welding).
• Field special inspection and testing will be provided on an as- needed basis to evaluate the
conditions of existing structural components.
17781 Cowan ■ Irvine, CA 92614 -6009
949.253.5922 • Fax 949.263.8843 ■ www.teratest.com
04/10/2003 15:59 9492638843 TESTING AND INSPECTI PAGE 03
T- 03.0302
o Verify Mill Certification.
O Field testing per AWS specifications of
- Welding
o Inspector coordination and administrative services
- Laboratory compressive strength test.reports
- Scheduling and supervision
O Supervising QA /QC and project management will be provided by our Senior Project Engineer,
as needed.
Sche ule
Teratest is prepared to begin our work immediately upon receipt of your signed authorization to
proceed. We would appreciate at least 72 hours advance notice for scheduling of field personnel at
the commencement of construction; work thereafter may be scheduled with 24 -how notice.
Estimate: THIS IS A PREVAILING WAGE RATE PROJECT.
We estimate the additional fees for Special Inspection and Materials Testing Services to be
approximately Fourteen Thousand Six Hundred and Seventy Five Dollars ($14,675). A
breakdown of the assumptions and our estimated fee for each task is provided in the attached
table. The actual fee will be charged on a time -and- materials basis. The actual scope and cost
may vary from that presented herein. If the actual site visits or hours requested are less than
assumed, our budget would be less than estimated.
Attached is a Scope of Work Agreement covering the additional services. If the scope of Work
Agreement is acceptable to you, please have one original copy of the Agreement executed by a
duly authorized officer and return it to us. your assent to our beginning work before the
Agreement is fully executed constitutes your agreement that the terms and conditions of this
Scope of Work are acceptable to you.
We look forward to again working with the City of Newport Beach. If you have any questions
regarding our proposal or information that would update our fee estimate or scope of work,
please call me at your convenience at (949) 253 -5922 x159.
Respectfully submitted,
TERATEST LABS, INC.
Joe Ritchey
Materials Inspection Manager 49
Teratest Labs, Inc.
A LEICNTON CROUP COMPANY
04/10/2003 15:59 9492638843 TESTING AND INSPECTI PAGE 04
T- 03-0302
SCOPE OF WORK AGREEMENT
This Scope of Work, by and between Teratest Labs, Inc., ( "TERATEST ") and City of Newport
Beach is effective as of:
PROJECT LOCATION: Jamboree Road from Santa Barbara to Eastbluff/Ford Road,
Newport Beach, California
DESCRIPTION OF SERVICES: Deputy Inspection and Materials Testing for the Jamobree
Main Waterline Project. See attached estimate dated December 06, 2002, Estimate No. T-02 -1202
TERATEST LABS:
Teratest Labs, Inc.
17781 Cowan Avenue
Irvine, CA 92614
Telephone: (949) 253 -5922
Facsimile: (949) 263 -8843
Prime Contact: Mr. Joe Ritchey
CLIENT:
I have reviewed and agree to this Scope of Work.
TERATEST LABS, INC.
By (Signature)
(Print Name)
Date:
City of Newport Beach
3300 Newport Blvd.
Newport Beach, California 92658
Public Works Department
Telephone: 949 -644 -3311
Facsimile: 949- 644 -3318
Prime Contact: Mike Sinacori
City of Newport Beach
By (Signature)
(Print Name)
49
Teratest Labs, Inc.
A LEIGNTON GROUP COMPANY
04/10/2003 15:59 9492638843 TESTING AND INSPECTI PAGE 05
T- 03.0302
Materials Inspection & Testing Additional Authorization
for
Jamboree Road from Santa Barbara to Eastbluff /Ford Road -24 -Inch Water Main
Replacement
City of Newport Beach
'This rate is not valid for Swing or Graveyard shift hours. The following surcharges will apply for Swing and
Graveyard shifts:
Swing Shift: +10% for first 7' /z hours worked. His. worked between 3:30pm -11 pm.
Graveyard Shift: t15% for first 7 hours worked. Hrs. worked between 11pm -6am.
The above schedule of charges Is based on the attached 2003 Materials Inspection and Materials Testing Fee
Schedule, dated 03/07/03. The rate for an ICBO- certified special deputy inspector for this project Is $581hour at a
daily four -hour minimum. Any hours worked in excess of the four -hour minimum will be charged at the eight -hour
daily rate. Sams -day cancellations will be charged as a four -hour minimum. Additional Inspectors, overtime, and
material testing not stated above will be provided as requested with fees as presented In the attached fee schedule.
Our services are dependent upon the contractor's work schedule. The above estimate is based on the Special
Testing Scope of Work. Variances to the construction schedule resulting in additional hours, trips, or tests are
subject to additional fees as shown in the above Estimate.
April 10, 2003
City of Newport Beach
T -03 -0302 Teratest Labs, Inc.
• LEIGHTON GNOOP COMPANY
Unit
Quantity
Rate
Cost
1. Steel Water Pipeline Welding
Welding Inspection (AWS-CWI) Approx. 20
Hours
160
$58*
$9,280*
days, eight hours per day)'
Overtime (Approx. 6 Days four hrs per day (Sat)
Hours
24
$87
$2,088
Dye - penetrant
Hours
330
$6
$1,980
Subtotal
$13,348
2. Mortar
Mortar Inspection
Hours
16
$58
$928
Mortar Compression Sample
Each
21
$19
$399
Subtotal
$1,327
TOTAL
$14,675,
'This rate is not valid for Swing or Graveyard shift hours. The following surcharges will apply for Swing and
Graveyard shifts:
Swing Shift: +10% for first 7' /z hours worked. His. worked between 3:30pm -11 pm.
Graveyard Shift: t15% for first 7 hours worked. Hrs. worked between 11pm -6am.
The above schedule of charges Is based on the attached 2003 Materials Inspection and Materials Testing Fee
Schedule, dated 03/07/03. The rate for an ICBO- certified special deputy inspector for this project Is $581hour at a
daily four -hour minimum. Any hours worked in excess of the four -hour minimum will be charged at the eight -hour
daily rate. Sams -day cancellations will be charged as a four -hour minimum. Additional Inspectors, overtime, and
material testing not stated above will be provided as requested with fees as presented In the attached fee schedule.
Our services are dependent upon the contractor's work schedule. The above estimate is based on the Special
Testing Scope of Work. Variances to the construction schedule resulting in additional hours, trips, or tests are
subject to additional fees as shown in the above Estimate.
April 10, 2003
City of Newport Beach
T -03 -0302 Teratest Labs, Inc.
• LEIGHTON GNOOP COMPANY